BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

September 22, 2016

Timber Creek Regional High School – 6:00 pm

 INFORMATION ITEMS

1. Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	7/20/16 7/26/16	9:15 am 9:15 am	5 min 2 min 18 sec	Shelter in Place Fire Drill
Highland	N/A
Timber Creek	8/10/16 8/10/16 8/11/16	11:11 am 12:08 pm 9:50 am	10 min 11 min 9 min	Fire Alarm Fire Alarm Lock Out
Twilight	N/A
Bus Evacuations – Nothing to Report

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	See Attached
Facilities/Security/Transportation	See Attached
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 MANDATED MONTHLY ACTION ITEMS

 

1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of August 25, 2016Executive Session

Minutes of August 25, 2016 Workshop/Action

Minutes of June 23, 2016 Exec Session – Released to Public

Minutes of August 25, 2016 Exec Session – Released to Public

  

2. Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3. Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved. 

4. Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5. Board Secretary/Business Administrator's Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

       6. Reconciliation of Statements Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of July 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of July 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of July 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

8. Cafeteria Fund Analysis      N/A

Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10. Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

Other Monthly Action Items

 

1. Disposal of Old Books and Technology Waste

Move that the Board approve of discarding the following old books:

PreCalculus With Limits A Graphing Approach, Third Edition  books, ISBN # 0-618-05291-7, copyright 2001. We have 159 books at Timber Creek, 166 books at Highland, and 150 books at Triton.

Advanced Math textbook, Excursions in Modern Mathematics, Fifth Edition by Peter Tannenbaum, ISBN # 13-017762-8.   We are no longer teaching that course. We have 52 of these textbooks at Timber Creek, 43 at Triton and 33 at Highland.

The following books were disposed of due to damage from Triton B Corridor issues

1- Calculus/ Concepts and Applications

1- Larson/ geometry

3- Larson/ Algebra 1

2- New Jersey/ Algebra 1

1- Prentice Hall/ Algebra 2

1- Larson/ calculus  Seventh edition

 

See attached list of technology waste.

 

2. Perkins Audit for 2014-2015

Move that the Board of Education approve the Report on Examination-Carl D. Perkins Audit, per attached exhibit.

 

3. Drug Screen Agreement with Kennedy Health

Move that the Board of Education approve a drug screen agreement with Kennedy Health from July 1, 2016 – June 30 2017.  See attached exhibit.

 

4. Camden County Technical Schools

Move that the Board of Education approve the 2016-2017 contract with Camden County Technical School with 245 BHPRSD pupils enrolled, at the cost of $3,138. per student.

 

      5. GCIT Contract

Move that the Board of Education approve the 2016-2017 contract with Gloucester County Institute of Technology with 4 BHPRSD puplis enrolled, at the cost of $5,940. per student.

 

6. Emergency Circumstance

Move that the board approve allocating $300,000 from fund balance to cover the cost an emergency circumstance in regard to remediation of mold that occurred in August 2016 at Triton.  These expenditures were unplanned and unbudgeted for the 2016-2017 School Budget year.