BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

October 13, 2016

Triton Regional High School – 6:00 pm

 INFORMATION ITEMS

1. Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	9/19/16 9/26/16	9:35 am 10:55 am	2 min 56 sec 8 min	Fire Drill Lockdown
Highland	9/9/16 9/15/16	7:45 am 8:30 am	3 min 6 min	Fire Drill Security Drill
Timber Creek	9/15/16 9/29/16	7:46 am 7:35 am	3 min 40 sec 10 min	Fire Drill; Shelter in Place
Twilight	9/12/16 9/22/16	6:30 pm 7:00 pm	3 min 4 min	Fire Drill Lock Out
Bus Evacuations – See Attached

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 MANDATED MONTHLY ACTION ITEMS

 

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of September 22, 2016 Executive Session

Minutes of September 22, 2016 Workshop/Action

Minutes of September 22, 2016 Exec Session – Released to Public

 

2.  Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.  Bill List 

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator's Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of August 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of August 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.  Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of August 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 8.  Cafeteria Fund Analysis      

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.  Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

Other Monthly Action Items

 

1.  Interlocal Agreement for School Resource Officer

Move that the Board of Education approve the Interlocal agreement with Runnemede Borough for School Resource Officers for the 2016 – 2017 school year.  The amount of compensation shall be $95,551.00 for the minimum of 181 days.

2.  Center for Family Guidance Agreement

Move that the Board of Education approve the agreement with the Center for Family Guidance for the 2016 – 2017 school year.  Total contract amount not to exceed $9512.00 for the 2016 – 2017 school year.

3.  Nursing Services

Move that the Board of Education approve agreements with the following nursing services, pending paperwork: Protocall, General Health, and Epic Health Services.

4.  Joint Transportation Agreement with Runnemede School District

Move that the Board of Education approve a joint transportation agreement with Runnemede School District on an as needed basis.

5.  Lee Rubin Speaks – Contract

Move that the Board of Education approve the contract with Lee Rubin who will conduct Leadership/Anti-Bullying Workshops at Triton, Highland and Timber Creek during the month of February 2017.  The cost to the district is $2,250.00.

6.  Comprehensive Maintenance Plan 2016-2017

Move that the Board of Education approve the 2016-2017 Comprehensive Maintenance Pland and M1 as attached.

7.  TEI Landmark Audio's 25th Year Children's Literacy and Programming Grant

Move that the Board of Education approve the TEI Landmark Audio's 25th Children's Literacy and Programming Grant for an award of $1000 to help grow our non-fiction collection.