BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

November 17, 2016

Highland Regional High School – 6:00 pm

 INFORMATION ITEMS

1. Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	10/06/16 10/17/16	8:35 am 12:17 pm	2 min 43 sec 10 min	Fire Drill Evacuation
Highland	10/5/16 10/7/16	1:30 pm 1:35 pm	6 min 15 min	Fire Drill Shelter in Place
Timber Creek	10/12/16 10/18/16	8:39 am 8:33 am	3 min 12 min	Fire Drill Lockout
Twilight	10/11/16 10/31/16	6:30 pm 6:21 pm	3 min 3 min	Lockout Fire Drill
Bus Evacuations - See Attached

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	See Attached
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	See Attached
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 MANDATED MONTHLY ACTION ITEMS

 

1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of October 13, 2016 Executive Session

Minutes of October 13, 2016 Workshop/Action

Minutes of October 13, 2016 Exec Session – Released to Public

 

2. Budget/Account Transfers

Move to approve the Budget Transfers as shown.

 

3. Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4. Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

 

5. Board Secretary/Business Administrator's Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6. Reconciliation of Statements Report

Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of September/October 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of September/October 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September/October 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

8. Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9. Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

 

10. Use Of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

Other Monthly Action Items

 

1. Participation in Coordinated Transportation

Move that the Board of Education approve the Transportation Agreement with Hunterdon County Education Services Commission for the 2016-2017 school year.

 

2. Highland Paving Repairs

Move that the Board of Education approve paving repairs at Highland’s parking lot at the cost of $26,076.00.

 

3. Appointment of Affirmative Action Officer

Move that the Board of Education approve the appointment of David Cappuccio, Director of Special Services to replace Jean Grubb, Business Administrator as the Affirmative Action Officer(s), from December 1, 2016 through June 30, 2017.

 

4. Disposal of Old Equipment and Supplies

Move that the Board of Education approve disposal of the following equipment and supplies from Timber Creek Maintenance Department:

Painter-$40

Toro push mower-scrap, $25

Snow blower-scrap, $50

Scaffolding-scrap, $5

Air filters-poor performance, approx. $200

 

      5. Appointment of PACO/OPRA

Move that the Board of Education approve the appointment of Anthony Tarsatana as the Public Agency Compliance Official (PACO) and Open               Public Records Official as needed starting December 1, 2016.

 

      6. Bank Signer

Move that the Board of Education approve Anthony Tarsatana as an additional signer for all bank accounts as the Acting Board Secretary.

 

       7. FY16 IDEA Final Report

Move that the Board of Education approve the submission of the FY 2016 IDEA Final Report.

 

       8. Tuition Placement

Move that the Board of Education approve the placement of NR, general education student from the Camden City School District, into the Twilight Alternative Program, effective November 14, 2016.  Camden City Schools accepts tuition at the annual rate of $18000. which will be pro-rated.