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- Black Horse Pike Regional School District
- 2016-2017
- DECEMBER 15, 2016
BOARD SECRETARY
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
December 15, 2016
Timber Creek Regional High School – 6:00 pm
INFORMATION ITEMS
- Required Monthly Drills
|
Date |
Time |
Evac Time |
Type of Drill |
Triton |
11/16/16 11/30/16 |
8:10 am 2:45 pm |
2 min 41 sec 10 min |
Fire Drill Lockdown |
Highland |
11/4/16 11/7/16 |
1:30 pm 8:35 pm |
12 min 6 min |
Shelter in Place Fire Drill |
Timber Creek |
11/04/16 11/21/16 |
10:50 am 8:33 am |
8 min 16 min |
Fire Drill Lock Down |
Twilight |
11/07/16 11/23/16 |
6:20 pm 3:00 pm |
3 min 3 min |
Fire Drill Shelter in Place |
- Committee Meeting Schedule/Reports
See Attached |
|
See Attached |
|
See Attached |
|
Negotiations |
Nothing to Report |
See Attached |
|
See Attached |
|
Public Relations/Media/Bd Relations |
Nothing to Report |
Shared Services |
Nothing to Report |
MANDATED MONTHLY ACTION ITEMS
- Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of November 14, 2016 Workshop/Action
Minutes of November 17, 2016 Executive Session
Minutes of November 17, 2016 Workshop/Action
Minutes of November 17, 2016 Exec Session – Released to Public
Move to approve the Budget Transfers as shown.
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2016. The Treasurer’s Report and Secretary’s report are in agreement for the month of November 2016. Move that the Board of Education approve the Treasurer of School Moneys reports.
BOARDS’ CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
Other Monthly Action Items
- Donation of Batting Cage Nets
Move that the Board of Education approve the donation of three batting cage nets to Highland Regional High School for softball and baseball by parent Mr. Joe Tripoli, Sr.
2. GCSSSD Agreement 2016 - 2017 School Year
Move that the Board of Education approve an agreement with Gloucester County Special Services School District for the 2016-2017 school year as per attached exhibit.
Move that the Board of Education approve to extend the Shared Service Agreement with Township of Gloucester as per attached exhibit.
- State Contracted Vendors for the 2016-2017 School Year
Move that the Board of Education approve the following state contracted vendors to be utilized during the 2016-2017 school year: Breaker Group Incorporated, Dell Marketing LP, Hertz Furniture Systems Inc. Lowe’s, Northeast Mechanical Services Incorporated, Security Systems of Delaware Valley, Sherwin Williams, US Food Service, Chas S. Winner Incorporated, Xerox Corporation
Move that the Board of Education approve an agreement with Yellow Bus Leasing.com LLC see the attached exhibit.
Move that the Board of Education approve the Stewart Print Agreement.
See the attached exhibit.
- Approval of Mentor
Move that the Board of Education approve William R. Blatchley as mentor to Anthony Tarsatana at a rate of
$ 2,000.00.
Move that the Board of Education approve the amendment to the FY17 IDEA grant to include carryover funds from the FY16 IDEA grant see the attached exhibit.
9. Presentation of the June 30, 2016 Audit to the Board
Move that the Board of Education approve the presentation by Michael Cesaro of Bowman and Company, LLP of the June 30, 2016 audit.