BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

December 15, 2016

Timber Creek Regional High School – 6:00 pm

 INFORMATION ITEMS

  1. Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

11/16/16

11/30/16

8:10 am

2:45 pm

2 min 41 sec

10 min

Fire Drill

Lockdown

Highland

11/4/16

11/7/16

1:30 pm

8:35 pm

12 min

6 min

Shelter in Place

Fire Drill

Timber Creek

11/04/16

11/21/16

10:50 am

8:33 am

8 min

16 min

Fire Drill

Lock Down

Twilight

11/07/16

11/23/16

6:20 pm

3:00 pm

3 min

3 min

Fire Drill

Shelter in Place

Bus Evacuations – See attached

                    

  1. Board Attendance  
  1. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

See Attached

Facilities/Security/Transportation

See Attached

Finance/Technology

See Attached

Negotiations

Nothing to Report

Personnel

See Attached

Policy/Planning

See Attached

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

 MANDATED MONTHLY ACTION ITEMS

 

  1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of November 14, 2016 Workshop/Action

Minutes of November 17, 2016 Executive Session

         

Minutes of November 17, 2016 Workshop/Action

Minutes of November 17, 2016 Exec Session – Released to Public

 

  1. Budget/Account Transfers

Move to approve the Budget Transfers as shown.

  1. Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

  1. Cash Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

  1. Board Secretary/Business Administrator's Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

  1. Reconciliation of Statements Report

Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of November 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

  1. Budget Certification 

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

  1. Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

  1. Student Activity Account Report 

Move that the Board of Education approve the Student Activities Account Reports.

  1. Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

Other Monthly Action Items

 

  1. Donation of Batting Cage Nets

Move that the Board of Education approve the donation of three batting cage nets to Highland Regional High School for softball and baseball by parent Mr. Joe Tripoli, Sr.

      2. GCSSSD Agreement 2016 - 2017 School Year

Move that the Board of Education approve an agreement with Gloucester County Special Services School District for the 2016-2017 school year as per attached exhibit.

 

  1. Shared Service Agreement with Township of Gloucester

Move that the Board of Education approve to extend the Shared Service Agreement with Township of Gloucester as per attached exhibit.

 

  1. State Contracted Vendors for the 2016-2017 School Year

Move that the Board of Education approve the following state contracted vendors to be utilized during the 2016-2017 school year:  Breaker Group Incorporated, Dell Marketing LP, Hertz Furniture Systems Inc. Lowe’s, Northeast Mechanical Services Incorporated, Security Systems of Delaware Valley, Sherwin Williams, US Food Service, Chas S. Winner Incorporated, Xerox Corporation

 

  1. Yellow Bus Agreement

Move that the Board of Education approve an agreement with Yellow Bus Leasing.com LLC see the attached exhibit.

 

  1. Stewart Print Agreement 

Move that the Board of Education approve the Stewart Print Agreement.

See the attached exhibit.

 

  1. Approval of Mentor

Move that the Board of Education approve William R. Blatchley as mentor to Anthony Tarsatana at a rate of

$ 2,000.00.

 

  1. FY17 IDEA Amendment

Move that the Board of Education approve the amendment to the FY17 IDEA grant to include carryover funds from the FY16 IDEA grant see the attached exhibit.

       9.  Presentation of the June 30, 2016 Audit to the Board

Move that the Board of Education approve the presentation by Michael Cesaro of Bowman and Company, LLP of the June 30, 2016 audit.