BOARD SECRETARY

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
January 19, 2017
Triton Regional High School – 6:00 pm

 

A.          INFORMATION ITEMS

1.  Required Monthly Drills   

 

Date

Time

Evac Time

Type of Drill

Triton

12/16/16

12/21/16

9:00 am

11:50 am

7 min

2 min 33 sec

Lockout

Fire Drill

Highland

12/6/16

12/7/16

9:35 am

8:05 am

6 min

4 min

Fire Drill

Shelter in Place

Timber Creek

12/07/16

12/09/16

11:27 am

11:18 am

6 min

3 min 49 sec

Shelter in Place

Fire Drill

Twilight

12/15/16

12/21/16

4:20 pm

5:00 pm

3 min

5 min

Fire Drill

Shelter in Place

Bus Evacuations – N/A

               

2.  Board Attendance

 

3. Committee Meeting Schedule Reports             

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

4. ROD Grant Projects Letter and OFAC Investigation Report
    
South Jersey Technology Partners and NJ Office of Fiscal Accountability
    and Compliance investigation report (see the Attached exhibit) 

 

 B.          MANDATED MONTHLY ACTION ITEMS

1.   Minutes                   

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of December 15, 2016 Executive Session

Minutes of December 15, 2016 Workshop/Action
Minutes of January 5, 2017 Reorganization Meeting

2.  Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.  Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 4.  Cash / Wire Transfers        

 Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator's Report      

 Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report

Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of November 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.  Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

8.  Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.  Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.          Other Monthly Action Items


1 Private School Free Lunch Program
     
Be it resolved that the Black Horse Pike Regional School District Board of Education in accordance with
      NJAS 6A:23A-18.5, effective 7/1/07, does not require the** New Jersey private schools:     
      to charge students for reduced and/or paid meals provided as part of their educational program in
      compliance with the NJ Department of Agriculture’s Child Nutrition Program regulation for
      the 2017-2018 school year. 

      ** including but not limited to: LARC School; Hampton Academy, Pineland Learning Center;
      Yale School; Bancroft; Archway; Garfield Park Academy

2.  School Board Committees 
     Move that the Board of Education approve the attached list of School Board Committees
     (see attached exhibit)

3.  Appointment of Purchasing Agent
     Move that the Board of Education approve the appointment of Frank Rizzo as the Disctrict
     Qualified Purchasing Agent from January 17, 2017 through June 30, 2017 bid threshold $ 40,000.