BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
February 16, 2017
Highland Regional High School – 6:00 pm

 

A  INFORMATION ITEMS

Required Monthly Drills  

 

 

Date

Time

Evac Time

Type of Drill

Triton

1/24/17

1/25/17

8:40 am

11:50 am

7 min

2 min 48 sec

Shelter in Place

Fire Drill

Highland

1/5/2017

1/25/2017

1:15 pm

8:45 am

6 min

12 min

Fire Drill

Lock Down

Timber Creek

1/12/17

1/25/17

12:17 pm

8:47 am

3 min 10 sec

8 min 56 sec

Fire Drill

Shelter in Place

Twilight

1/4/17

1/23/17

4:50 pm

7:10 pm

3 min

5 min

Fire Drill

Shelter in Place

Bus Evacuations – N/A

                    

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

See Attached

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

See Attached

Negotiations

Nothing to Report

Personnel

See Attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes                      

Move that the Board of Education act to approve the minutes of the following
meetings as submitted by the Board Secretary/Business Administrator and
that the Executive Session minutes be released to the public for all items that
no longer need to be held confidential:    

Minutes of January 19, 2017 Executive Session

Minutes of January 19, 2017 Workshop/Action
Minutes of December 15, 2016 Exec Session – Released to the Public

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator's Report Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of December 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of December 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.  Budget Certification         

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of December 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in
anticipated revenue amounts or revenue sources.           

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.

10.  Use of Facilities
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.  Other Monthly Action Items

 

1.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the students listed within the
attached exhibit, in accordance with the McKinney-Vento Act, as well as the Department of
Children and Families, Division of Child Protection and Permanency (see attached exhibit)

2.  Special Education Tuition Placement
Move that the Board of Education approve AM, Student with Disabilities from the Lindenwold School District, to attend Timber Creek Regional High School's Self-Contained Multiple Disabilities Program (18-21) as a tuition student for the 2016-17 school year at the annual rate of $23,910 (prorated by attendance), effective February 13, 2017.  The Lindenwold School District will be fiscally responsible for transportation and any extraordinary services (i.e. 1:1 aide, ESY). 


3. 
Twilight Tuition Placement
Approve the placement of JB, classified student from the Audubon Public School District, within the district's Twilight Alternative Program at the yearly prorated tuition of $19,000, effective February 13, 2017.  Audubon Public Schools assumes all tuition and transportation costs.  


4.  Tuition Student
Approve JH as a tuition student at Highland Regional High School, pursuant to parent request, for the 2016-17 school year, effective 1/25/17 at the prorated yearly tuition of $15,950. 


5.  School Board Committees
Move that the Board of Education approve the attached list of revised School Board Committees. (see attached exhibit)


6.  Disposal of Technology Waste

Move that the Board of Education approve of discarding technology. (see attached exhibit)


7.  State Contracted Vendors for the 2016-2017 School Year
Move that the Board of Education approve the additional state contracted vendors to be utilized during the
2016-2017 school year:  Barton Carpets, Fastenal, Madison Plumbing/Heating, Motorola Solutions/
Mid State Mobile/Potts, Pedroni Fuel, Simplex Grinnell,  United Electric Supply, Co., United Rentals.


8.  Sustainable Jersey Small Grant Fund 
Move that the Board of Education approve acceptance of the $ 10,000 grant funded by
The New Jersey Education Association. Check number 1004 in the amount of $5,000 has been presented.


9.  Shared Service Agreement

Move that the Board of Education approve the shared service agreement for maintenance services at the
Borough of Bellmawr Facility to be provided by Black Horse Pike Regional School District. (see attached exhibit)


10.  Shared Service Agreement
Move that the Board of Education approve the shared services agreement with Camden County College for
emergency management plans.  (see attached exhibit)

11. Shared Service Agreement
Move that the Board of Education approve the shared services agreement with the Borough of Runnemede.
(see attached exhibit)