BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
March 9, 2017
Timber Creek High School – 6:00 pm

 A.           INFORMATION ITEMS

1.  Required Monthly Drills  

 

 

Date

Time

Evac Time

Type of Drill

Triton

2/13/17

2/23//17

11:15 am

12:45 am

10 min

2 min 38 sec

Shelter in Place

Fire Drill

Highland

2/3/2017

2/23/2017

9:35 am

9:30 am

4 min

5 min

Fire Drill

Lock Down

Timber Creek

2/15/17

2/21/17

8:50 am

7:42 am

29 min 13 sec

10 min

Fire Drill

Lock Out

Twilight

2/8/17

2/21/17

4:25 pm

5:05 pm

3 min

2 min

Fire Drill

Shelter in Place

Bus Evacuations – N/A

                    

2.  Board Attendance

 

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

See Attached

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

See Attached

 

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following
meetings as submitted by the Board Secretary/Business Administrator and that
the Executive Session minutes be released to the public for all items that no
longer need to be held confidential:

      

Minutes of February 16, 2017 Executive Session

         


Minutes of February 16, 2017, Workshop/Action

Minutes of January 19, 2017 Exec Session - Released to the Public

2. Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6. Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of January 2017.  The Treasurer’s Report and Secretary’s report are in agreement for the month of January 2017.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.  Budget Certification         

 

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of January 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

8. Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.

10.  Use of Facilities
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 C. Other Monthly Action Items

  
1.  Adoption of 2017 - 2018 School Budget
a) Move that the Board of Education adopt the 2017 – 2018 budget in the amount of.

BE IT RESOLVED to approve the 2017 – 2018 school district budget.

 

     Budget             Local Tax Levy
General Fund                     $ 74,289,029          $32,626,444
Special Revenue Fund         $   1,284,979           - - - - - - - - - -
Debt Service Fund              $   3,328,448          $  1,906,917
Total Base Budget               $ 78,902,456          $ 34,533,361

b) Move that the Board of Education approve the following:

 

    Resolved, that there be raised for General Fund $ 32,626,444 for the
    ensuing school year 2017 -2018 allocated among the constituent municipalities as follows:
                                                     

                                                   2017-2018
            Municipality                    Percent Share   Local Tax Levy
           Borough of Bellmawr           11.1863358         $  3,863,018
           Township of Gloucester        80.6778788         $ 27,860,783
           Borough of Runnemede        8.1357854          $   2,809,560

    This budget reflects a tax levy increase of 2%

2.  Terminate Tuition Placement 
Move that the Board of Education terminate placement for student 
#8580623178 from the Lindenwold Public Schools, as a tuition student with 
the Twilight Alternative Program effective February 22, 2017.

3.  Tuition Contract
Move that the Board of Education approve a tuition contract between 
Deptford Township Public Schools and Black Horse Pike
Regional School District for the 2016- 2017 school year at a charge
of $ 23,150.00.
               

4.  Special Education Tuition Placement
Move that the Board of Education approve student #1459312442, classified 
student from the Winslow Twp. School District, to attend the Self-Contained MD 
Program (Job Transitions II) at Timber Creek Regional High School for the 
2016-17 school year as a tuition placement, effective March 6, 2017.  Winslow Twp. 
is responsible for tuition ($23,910, prorated in accordance with start date), as well as transportation. 
 
5.  Change Order 
Move that the Board of Education approve of the change order from SJTP for the 
Highland High School bleacher cost site work for $ 10,197.82.

6.  A Vision in Motion Workshop 
Move that the Board of Education approve the contract with A Vision in Motion for
seven Anti-Bullying workshops. Two workshops will be conducted at each school and 
one at night for the parents. The total amount of the speaking fee is $ 8,100.00.

7.  Power School Contract Renewal
Move that the Board of Education approve the renewal of contract with PowerSchool 
(formerly Tienet) as the Special Education IEP Management System for the district 
(see attached exhibit).

8.  Board of Education 2017- January 2018 Meeting Schedule
Move that the Board of Education approve the attached Meeting Schedule April 2017
through January 2018. (see attached exhibit).
 
9.  Donation from South Jersey Credit Union
Move that the Board of Education approve a donation from the South Jersey
Credit Union to Triton Regional High School as follows: $ 1,000 for the Academic Breakfast,
drawstring bags and gift cards to be distributed to the Athlete of the Month, Spotlight Students
and Faculty of the Month, monthly Stang Award, financial sponsorship of People’s Choice Awards 
and Athletic Awards night approximately $ 1,500 per event.

10.  LGBQ/T Cultural Competency Workshop
Move that the Board of Education approve the contract with Mazzoni Center for Creating Safer
Spaces In Educational Settings workshop.  One workshop will be conducted at Timber Creek
on Monday, March 20th. The total amount of the workshop is $ 900.00.

 

11.  Sale or Disposal of Equipment
Move that the Board of Education approve the sale or disposal of the following items:
Air bumper jack, Western Hitch Receiver Salt Spreader (new), 6 x 4 John Deere Gator 
(in need of repair could be used for parts), scraper blade 3 point, 5' brush hog point 3.