BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
April 6, 2017
Triton High School – 6:00 pm

 INFORMATION ITEMS

1. Required Monthly Drills

2. Board Attendance

3. Committee Meeting Schedule/Reports

 MANDATED MONTHLY ACTION ITEMS

1.  Minutes
     Move that the Board of Education act to approve the minutes of the following meetings as submitted
     by the Board Secretary/Business Administrator and that the Executive Session minutes be released to
     the public for all items that no longer need to be held confidential:

Minutes of March 9, 2017 Executive Session

Minutes of March 9, 2017 Workshop/Action
Minutes of February 16, 2017 Exec Session – Released to the Public

2. Budget/Account Transfers
   Move to approve the Budget Transfers as shown.

3. Bill List
   Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved. 

4. Cash/Wire Transfers
   Move that the Board of Education approve the cash/wire transfers as shown.

5. Board Secretary/Business Administrator’s Report
   Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6. Reconciliation of Statements Report
   Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2017.  The Treasurer’s Report and Secretary’s report are in agreement for the month of February 2017.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7. Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of February 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

8. Cafeteria Fund Analysis
   Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report
   Move that the Board of Education approve the Student Activities Account Reports. 

10. Use of Facilities
    Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

Other Monthly Action Items

1.  McKinney-Vento/DCP&P-Tuition Placements
     Move that the Board of Education approve the tuition placements for the students listed within the
     attached exhibit, in accordance with the McKinney-Vento Act, as well as the Department of
     Children and Families, Division of Child Protection and Permanency (see attached exhibit)

2.  Tuition Contract
     Move that the Board of Education approve a tuition contract between Greater Egg Harbor
     Regional School District and Black Horse Pike Regional School District for the 2016- 2017
     school year at a charge of $ 15,950.00 (prorated monthly).  The Greater Egg Harbor Regional
     School District maintains fiscal responsibility for all education transportation costs.

3.  Tuition Contract
     Move that the Board of Education approve a tuition contract between Ewing Public Schools
     and Black Horse Pike Regional School District for the 2016- 2017 school year at a charge
     of $ 25,896.00 and $ 5,200.00 for transportation

4.  Travel Expenditure Maximum
     Pursuant to NJAC 6A:23A-7.3, the board of education establishes $175,000 as
     the maximum travel expenditure.

5.  Services Agreement with Comcast Cable Communications Management LLC.
     Move that the Board of Education approve the 60 month Services Agreement with Comcast
     Cable Communications Management LLC. For Ethernet Internet Services at a monthly
     charge of $ 5,398.50.  (E-Rate Service Agreement)

6.  Property Proposal
     Move that the Board of Education authorize the Business Administrator to submit an offer on behalf
     of the Black Horse Pike Regional School District to purchase the property located at Block 15805/Lot 46
     Gloucester Township.

 7.  NJDOE Other Capital Project
      Move that the Board of Education authorize Garrison Architects to prepare and submit an NJDOE Other
      Capital Project application for Renovation of the Foods and Consumer Science Room E-6 at
      Triton Regional High School. The district acknowledges that it will receive no state aid for these
      projects and further authorizes Garrison Architects to amend the district Long Range Facility Plans
      to include this project.