BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
May 11, 2017
Highland High School – 6:00 pm

 A.  INFORMATION ITEMS

1.  Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	4/30/17 4 30/17	11:20 am 12:30 pm	2 min 21 sec 7 minutes	Fire Drill Shelter in Place
Highland	4/11/17 4/13/17	1:08 pm 11:25 am	5 minutes 6 minutes	Fire Drill Shelter in Place
Timber Creek	4/5/17 4/25/17	8:39 am 7:59 am	3 min 46 sec 4 minutes	Fire Drill Lock Out
Twilight	4/6/17 4/26/17	6:05 pm 5:45 pm	3 minutes 3 minutes	Shelter in Place Fire Drill
Bus Evacuations – see attached

 2.  Board Attendance

 3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	See Attached
Finance/Technology	See Attached
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 B.  MANDATED MONTHLY ACTION ITEMS

 1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of April 27, 2017 Executive Session

Minutes of April 27, 2017 Workshop/Action

Minutes of April 6, 2017 Exec Session – Released to the Public

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report

Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2017.  The Reconciliation Report and Secretary’s report are in agreement for the month of April 2017.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 8.  Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10. Use of Facilities


C.  Other Monthly Action Items

1.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency (see attached)

2.  NJSIAA Membership
Move that the Board of Education act to approve to continue the NJSIAA
Membership renewal for Highland, Timber Creek and Triton for the period of
July 1, 2017 through June 30, 2018.

3.  Educational Data Services, Inc.
Move that the Board of Education act to approve to continue a cooperative
bidding program between Black Horse Pike Regional School District and
Educational Data Services, Inc. to provide shared services for the period
of July 1, 2017 through June 30, 2018 at a cost of $ 14,600.

4.  State Contracted Vendors for the 2017-2018 School Year
Move that the Board of Education approve the additional state contracted vendors
to be utilized during the 2017-2018 school year:  Barton Carpets, Breaker Group Inc.,
Dell Marketing LP, Fastenal, Hertz Furniture Systems, Lowe’s, Madison Plumbing/Heating,
Motorola Solutions/Mid State Mobile/Potts, Northeast Mechanical Services Inc., Pedroni Fuel,
Simplex Grinnell,  US Food Service, United Electric Supply, Co., United Rentals

5.  Approve of Request for Proposals
Move that the Board of Education approve the following vendors for
the 2017 – 2018 school year:

                       Architect                       Garrison Architects

                       Auditor                         Bowman

                       Bond Counsel                McManimon, Scotland & Baumann, LLC.

                       Broker of Records of
                       Employee Benefits         Conner Strong

Engineers                     Jeffers Engineering and Remington & Vernick

Environmental Firm       Epic Environmental

Insurance Consultant     Conner Strong

                       Nursing                         Bayada Home Health Care Inc.
                                                           General Health Resources Inc.
                                                           Maxim Health Services
                                                           Professional Medical Staffing                           

                       Physician                       Harry, Sharp, DO

                       Solicitor                        Wade, Long and Wood

                       Substitute Service        Insight

Therapy Services          Epic Health Services
                                   General Healthcare Resources, Inc.
                                   Rehab Connection
                                   Therapy Source Staffing Solutions

                     
6.  Perkins Grant
Move that the Board of Education approve the submission of the Perkins
Secondary Consolidation application for Fiscal Year 2018, and accepts the
grant award of funds upon subsequent approval of the FY2018 Perkins
Secondary Consolidated application. 

 7. Transportation of State Commodities
Move that the Board of Education approve Paul’s Commodity Hauling Inc.
as the vendor hauling State Commodities from Safeway Cold Storage to
the Black Horse Pike Regional School District (see attached exhibit). 

8.  Interlocal Agreements for Vended Meals and Busing
Move that the Board of Education approve the Interlocal Agreements for
vended school meals and busing with Runnemede BOE for the 2017-2018 school year.

9.  Resolution for Appointment of Representative to the
School Health Insurance Fund effective July 1, 2017 to represent the BHPRSD
Move that the Board of Education approve the appointment of Frank Rizzo
as Representative to the School Health Insurance Fund, effective
July 1, 2017 to represent the Black Horse Pike Regional School District.

10.  Designation of Official Newspapers
Move that the Board of Education act to approve the designation of The South
Jersey Times and Philadelphia Inquirer as newspapers of record.

11. Adoption of Existing Board Policies
Move that the Board of Education approve the adoption of existing board
policies.

12.  Appointment of PACO/OPRA
Move that the Board of Education approve the appointment of Frank Rizzo
as the Public Agency Compliance Official (PACO) and Open Public
Records Official from July 1, 2017 through June 30, 2018.

13. Appointment of Affirmative Action Officer
Move that the Board of Education approve the appointment of Julie Scully,
Director of Personnel and Dave Cappuccio, Director of Special Services & Policy
as the Affirmative Action Officer(s), from July 1, 2017 through June 30, 2018.

14.  Appointment of 504 Officer
Move that the Board of Education approve the appointment of
David Cappuccio, Director of Special Services & Policy as the District 504 Officer from
July 1, 2017 through June 30, 2018.

15.  Appointment of Purchasing Agent
Move that the Board of Education approve the appointment of the Frank Rizzo
as the District Qualified Purchasing Agent from July 1, 2017 through June 30, 2018
bid threshold $ 40,000.

16.  Appointment of Board Secretary
Move that the Board of Education approve the appointment of Frank Rizzo as
Board Secretary from July 1, 2017 through June 30, 2018.

17. Approve Petty Cash Fund
Move that the Board of Education approve petty cash funds for the period of
July 1, 2017 through June 30, 2018, as specified below:

            Central Administration                                   $200.00

            Building Principals                                         $100.00

            Special Education Student Incentive Program    $100.00

18.  Approve Tax Shelters
Move that the Board of Education approve the following Tax Shelter providers
and include them as an addendum to the district 403(b) Plan Document:
Lincoln Investments, AXA Equitable,  First Investors, Metlife,
Siracusa Benefits, Midland National, Franklin Templeton, Vanguard

BE IT FURTHER RESOLVED, that The Omni Group be appointed the District’s 3rd Party Administrator
for the District’s 403(b) plans.

19.  Authorization to Award Contracts
Move that the Board of Education authorize the Business Administrator
to award contracts up to the bid threshold/quote threshold until the next
reorganization meeting of the Board.

20.  Approve Bill Payments between Board Meetings
Move that the Board of Education authorize the Business Administrator to
approve bill payments between board meetings.

21.  Approve Cooperative Purchasing
Move that the Board of Education approve cooperative purchasing from July 1, 2016 through June 30, 2017 with:
Middlesex Regional Educational Services
WSCA-NASPO
Hunterdon Regional Educational Services
Commission of New Jersey
U.S. Communities
Government and Purchasing Alliance
Garden State Co-op 

22. Comprehensive Equity Officer and Title IX Officer
Move that the Board of Education approve the appointment of Julie Scully as the
Comprehensive Equity Officer and Title IX Officer from July 1, 2017 through
June 30, 2018.

23. Anti-Bullying Coordinator
Move that the Board of Education approve Mr. David Cappuccio, Jr. as the
district’s Anti-Bullying Coordinator from July 1, 2017 through June 30, 2018.

24. Anti-Bullying Specialists
Move that the Board of Education approve the appointments of the following
individuals to serve as Anti-Bullying Specialists for the assigned schools from
July 1, 2017 through June 30, 2018.

Highland – Jeanette Vizoco    Timber Creek – Nicole Hohl     Triton – John Barnett

25. Camden County Ed Services Transportation/Shared Service Agreement
Move that the Board of Education approve Camden County Ed Services as administrators
of transportation contracts to/from high schools with the exception of routes included in
the Gloucester Twp. BOE transportation Agreement.

26. CIPA Compliance Certification for Funding Year 2018
Move that the Board of Education approve the CIPA Compliance Certification for Funding Year 2018. 

27.  Approve Curriculum
Move that the Board of Education approve the existing district curriculums for the 2017-2018 school year.

28.  Tuition Contracts
Move that the Board of Education approve the tuition contract with the State of NJ for
student #8757983527 residing within a family resource home in our district effective
4/27/17 at an annual tuition rate of $ 15,950 (prorated monthly). The State of NJ maintains
fiscal responsibility for all educational transportations costs.

Move that the Board of Education approve the tuition contract with the
Morris Hills Regional School District for student #8757983527 residing within a family
resource home in our district effective 3/17/17 at an annual tuition rate of $ 23,150
(prorated monthly).   Morris Hills Regional School District maintains fiscal responsibility
for all educational transportations costs.

Move that the Board of Education approve the tuition contract with the Clearview Regional
School District for student #4929240478 residing within our district on a temporary basis
effective 5/3/17 at an annual tuition rate of $ 15,950.00 (prorated monthly).  
Clearview Regional School District maintains fiscal responsibility for all educational
transportations costs.

Move that the Board of Education approve the tuition contracts with the Glassboro public
Schools for two students #7990708412 and #8808321138 residing within our district
on a temporary basis effective 10/4/16 at an annual tuition rate of $ 15,950.00 (prorated monthly).  
Clearview Regional School District maintains fiscal responsibility for all educational transportations costs.

29.  Safety Grant
Move that the Board of Education approve submission of the Safety Grant
application in the amount of $ 9,050.05 to NJSIG (Insurance Safety Grant)

30.  SJTP Change Order
Move that the Board of Education approve change order #2 for the Highland High School
second floor HVAC and partial roof replacement project in the amount of $39,168.65.

31.  Gloucester County Special Services School District 
Move that the Board of Education approve the 2017-2018 Contract for Participation in
Cooperative Transportation with Gloucester County Special Services School District.
The administrative fee will remain at 7% of the district’s portion of each cooperative route
for special education, vocational, public and homeless students.

32.  Joint Transportation Agreement
Move that the Board of Education approve the Joint Transportation        
Agreement with Gloucester Township Public Schools for the 2016-2017       
school year in the amount of $ 20.00 per day (student #6016025962)   

33.  Student Transportation Vendor        
Move that the Board of Education approve All Occasions Transport Services as a
student transportation vendor for the Black Horse Pike Regional School District.