BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 22, 2017
Timber Creek High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

2. Board Attendance

3. Committee Meeting Schedule/Reports              

 B.  MANDATED MONTHLY ACTION ITEMS

 1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of May 11, 2017 Executive Session

Minutes of May 11, 2017 Workshop/Action

Minutes of April 27, 2017 Exec Session – Released to the Public

2.  Budget/Account Transfers 
     Move to approve the Budget Transfers as shown.

3.  Bill List
     Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
     Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
     Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
     Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
     of May 2017.  The Reconciliation Report and Secretary’s report are in agreement for the month
     of May 2017.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 
8.  Cafeteria Fund Analysis
     Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10. Use of Facilities

C.  Other Monthly Action Items 

1.  Approve of Request for Proposals
     Move that the Board of Education approve the following vendors for
     the 2017 – 2018 school year:
             Bond Counsel                           Parker McCay
             Special Conflicts Counsel          Parker McCay

2.  Approval of Bids
     Move that the Board of Education approve the following bids for the 2017-2018 school
     year:
             Milk                                          Hy-Point Dairy
             Bread                                       Deluxe Italian Bakery, Inc.

3.  Republic Services of NJ
     Move that the Board of Education approve Republic Services of NJ as awarded by
     Gloucester Township BOE in the amount of $61,638.00 for the period of 
     July 1, 2017 – June 30, 2018

4.  2017-2018 Special Education Tuition Placements
     Move that the Board of Education approve the 2017-2018 Special Education Tuition
     placements, as per the attached exhibit.  The sending districts are responsible for all
     educational and transportation cost. (see attached exhibit)

5.  2016-2017 Joint Transportation Agreement
     Move that the Board of Education Amend the motion passed on 4/2/17 to include a Joint
     Transportation Agreement between Greater Egg Harbor Regional School District and
     Black Horse Pike Regional School District. The joiner cost is $ 44.37 per month.

6.  Amend NCLB Title 1, 2, & 3 
     Move that the Board of Education approve the amended total to the NCLB Title 1, 2 & 3
     allocations for the 2016-2017 school year.  (see attached exhibit)
  
7.  Property Purchase   
     Move that the Board of Education approve the purchase of property located on Jarvis Road
     Block 15805/Lot 46 Gloucester Township at the purchase price of $ 50,000 and
     authorize the Business Administrator to execute any and all documents to finalize the purchase. 

8.  Bill Payment Resolution for Payments during the summer
     Move that the Board of Education approve the Resolution allowing the Board Secretary to
     make all bill payments, with the full Board to ratify at our August meeting

9.  Transfer of Current Year Surplus to Reserve
     WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish
     and/or deposit into certain reserve accounts at year end, and

     WHEREAS, the aforementioned statutes authorize procedures, under the authority of
     the Commissioner of Education, which permit a board of education to transfer anticipated   
     excess current revenue or unexpended appropriations into reserve accounts during the
     month of June by board resolution, and

     WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit  
     anticipated current year surplus into a  Capital Reserve account at year end, and

     WHEREAS, the Black Horse Pike Regional Board of Education has determined that
     up to $3,000,000 is available for such purpose of transfer;
               
     NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education
     that it hereby authorizes the district’s School Business Administrator to make this transfer  
     consistent with all applicable laws and regulations.

10. Transfer Resolution to Close Out the 2016-2017 School Year
      Move that the Board of Education approve the Resolution allowing the Board Secretary to
      make all transfers needed to close out the current fiscal year, with the full Board to ratify
      at our August meeting.

11. Authorization to Sign Checks
      Move that the Board of Education approve the district officials to sign checks on behalf of
      the district until the next reorganization meeting of the Board (see attached exhibit).

12. College Board Contract for PSAT/NMSQT
      Move that the Board of Education approve the contract with College Board for
      PSAT/NMSQT in the total cost of $26,502.00.

13. College Board Contract for SAT Program
      Move that the Board of Education approve the contract with College Board for SAT
      Program in the total cost of $54,180.00.

14. Appoint Phoenix Advisors, LLC as Continuing Disclosure Agent and Independent
      Municipal Advisor       
      Move that the Board of Education approve the appointment of Phoenix Advisors, LLC as
      the Continuing Disclosure Agent and Independent Municipal Advisor for the 2017-2018 school year. 

15.  Board of Education 2017-2018 Meeting Schedule
       Move that the Board of Education approve the attached 2017-2018 Meeting Schedule (see attached exhibit).

16.  Disposal of Equipment Maintenance
       Move that the Board of Education approve the disposal of Equipment (see attached exhibit).

17.  Disposal of Equipment Central Office
       Move that the Board of Education approve the disposal of Equipment (see attached exhibit).

18.  Disposal of Equipment FACS
       Move that the Board of Education approve the disposal of Equipment (see attached exhibit). 

19.  Disposal of Equipment Music
       Move that the Board of Education approve the disposal of Equipment (see attached exhibit).

20.  Anticipated Contracts for 2017-2018       
       Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of
       Education intends to renew, award, or permit to expire the following contracts previously
       awarded by the Board of Education. These contracts are, have been, and will continue to
       be in full compliance with all state and federal statutes and regulations; in particular,
       New Jersey Title 18A:18, et.seq. NJAC Chapter 23, and Federal Procurement Regulations
       2CFR Part 200.317 et. Seq.  (see attached exhibit).

21.  Add vendors to our schedule of approved providers
       Move that the Board of Education approve Colonial Life Disability Insurance Products and Phifer
       Financial Services to the District’s Schedule of Approved Providers at no cost to the district. 

22.  Strong and Associates Educational Consulting LLC Subscription Agreement
       Move that the Board of Education approve the Subscription Agreement and Statement of
       Work Agreement with Strong and Associates Education Consulting, LLC.  (see attached exhibit).

23.  FY18 IDEA GRANT
       The Board of Education accepts the allocation of funds for the FY18 IDEA Grant in
       the amount of $832,364.  The Board of Education approves the submission of the FY18
       IDEA Grant as per the attached exhibit.