BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
August 24, 2017
Administrative Offices – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	6/5/17 6/16/17 7/19/17 7/20/17	9:00 am 11:00 am 9:15 am 9:15 am	9 minutes 2 min. 40 sec. 2 min. 18 sec. 7 minutes	Evacuation Fire Drill Fire Drill Lockdown
Highland	6/1/17 6/5/17	1:10 pm 8:30 am	5 minutes 7 minutes	Fire Drill Lockout
Timber Creek	6/2/17 6/15/17 7/11/17 7/19/17	11:18 am 8:32 am 1:15 pm 11:00 am	3 min. 12 sec. 11 minutes 10 minutes 4 minutes	Fire Drill Lock Out Shelter in Place Fire Drill
Twilight	6/5/17 6/12/17	6:45 pm 4:35 pm	3 minutes 5 minutes	Shelter In Place Fire Drill
Bus Evacuations – nothing to report

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	See Attached
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 B.  MANDATED MONTHLY ACTION ITEMS 

1. Minutes
   Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of June 22, 2017 Executive Session

         

Minutes of June 22, 2017 Workshop/Action

Minutes of May 11, 2017 Exec Session – Released to the Public

2. Budget/Account Transfers
   Move to approve the Budget Transfers as shown.

3. Bill List
   Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved. 

4. Cash/Wire Transfers
   Move that the Board of Education approve the cash/wire transfers as shown.

5. Board Secretary/Business Administrator’s Report
   Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6. Reconciliation of Statements Report
   Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9
   for the month of June 2017.  The Reconciliation Report and Secretary’s report
   are in agreement for the month of June 2017.  Move that the Board of Education
   approve the Reconciliation of Statements report.

7. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no
major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b)
and that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
June 2017. The Board Secretary certifies that no line item account has been over
expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are
no changes in anticipated revenue amounts or revenue sources.    

8. Cafeteria Fund Analysis
   Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report 

10.  Use of Facilities

C.  Other Monthly Action Items 

1.  Disposal of Old Textbooks, Uniforms and Equipment
    Move that the Board of Education approve the disposal of the following textbooks,
    uniforms, and equipment (see attached exhibit)           
        

Textbook	Copyright	Quantity	School
Skills for Living	2008	25	TC
Band Uniforms	2001	100	TC
Grand Piano		1	THS
Upright Piano		3	HHS
PE / Health Equipment		7	TC

 

2. Tuition Contract
   Move that the Board of Education approve the tuition contract with Rahway Public
   School District for student #2911597379 residing in a group home in our district
   effective 5/17/17 at a tuition rate of $ 1,949.42 for the 2016-2017 school year. 
   Rahway Public School District maintains fiscal responsibility for all education
   transportation cost. 

3. New Jersey Commission for the Blind and Visually Impaired
   Move that the Board of Education approve the School Contracts for the 2017-2018
   school year with the New Jersey Commission for the Blind and Visually Impaired. 
   The contract includes three students for a total cost of $ 5,700.00

4. NCLB Title 1, 2, 3, & 4
   Move that the Board of Education approve the NCLB Title 1, 2 & 3 allocations for the 2017- 2018 school year.

 Title 1 Total             $ 586,420
 Title 2 Part A           $ 128,590
 Title 3                     $    5,691
 Title 3 Immigrant     $    7,060
 Title 4                     $  10,000
 Total Allocation        $ 737,761 

5. Swim Practice at GCIT
   Move that the Board of Education approve the agreement with Gloucester County
   Institute of Technology and Highland High School for pool rental for the
   2017-2018 school year at the cost of $4800.  

6. Interlocal Agreement for School Resource Officer – Triton Regional High School
   Move that the Board of Education approve the Interlocal agreement with Runnemede Borough
   for School Resource Officers for the 2017 – 2018 school year.  The amount of compensation
   shall be $95,551.00 for the minimum of 181 days.

7. Interlocal Agreement for School Resource Officer – Highland Regional High School
   Timber Creek Regional High School
   Move that the Board of Education approve the Interlocal agreement with the Township of
   Gloucester for School Resource Officers for the 2017 – 2018 school year.  The amount of
   compensation shall be $ 300,000.00 for the minimum of 182 days.
   
   
8. Amend contract with Epic Health Services
   Move that the Board of Education approve to amend the contract to include ABA Services
   at $ 41.50 per hour.  
   
   
9. Approve Cooperative Purchasing
   Move that the Board of Education approve cooperative purchasing from July 1, 2017 through
   June 30, 2018 with:   National Joint Powers Alliance - purchase of John Deere Tractor 

10. Doctrine of Necessity
    Move that the Board of Education approve the Doctrine of Necessity.  (see attached exhibit)
    
    
11. Tuition Contracts
    Move that the Board of Education approve the tuition contracts with Berlin Township 
    School District for two students #5317055938 and #2010833 residing within our  
    district on a temporary basis effective 8/3/17 at an annual tuition rate of $ 16,269.00
    Berlin Township School District maintains fiscal responsibility for all educational
    and transportations costs. 

12. Shared Service Agreement - Bellmawr 
    Move that the Board of Education approve the shared service agreement for maintenance
    services at the Borough of Bellmawr Facility to be provided by Black Horse Pike Regional
    School District.  (see attached exhibit)

13. Shared Service Agreement - Runnemede School District
    Move that the Board of Education approve the shared service agreement for maintenance services at the Runnemede School District to be provided by Black Horse Pike Regional School District.  (see attached exhibit) 

14. Disposal of Technology Waste
    Move that the Board of Education approve the disposal of technology waste (see attached exhibit)          

15. Motion to Award Contract
    Motion to award the contract to Gym Source USA LLC d/b/a Gym Source in the amount of
    $ 59,152.00 for Physical Education Equipment at highland High School (bid opening 8/9/17).
    Bid Results:
                             *Pro Maxima - $ 56,984.00 – non responsive
                               Gym Source USA LLC - $ 59,152.00 

        *Reviewed by Wade, Long, and Wood opinion attached (see attached exhibit)