BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
December 14, 2017
Triton Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings
as submitted by the Board Secretary/Business Administrator and that the Executive Session
minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of November 16, 2017 Executive Session

Minutes of November 16, 2017 Workshop/Action

Minutes of October 12, 2017 Exec Session – Released to the Public

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore
is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of
November 2017.  The Reconciliation Report and Secretary’s report are in agreement for the month
of November 2017.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
November 2017. The Board Secretary certifies that no line item account has been over expended
in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.

10. Use of Facilities
Move that the Board of Education approve the Use of Facilities request as submitted by the
principals.

C.  Other Monthly Action Items


1.  Donation
Move that the Board of Education approve the donation of $ 4,000 towards the Highland High
School Tennis Courts which includes a plaque and installation.  (Plaque and installation cost will
be provided by the donor).  

2.  Shared Service Agreement
Move that the Board of Education approve the shared services agreement with the
Borough of Runnemede. (see attached exhibit)

3.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency.  (see attached exhibit)

4.  Disposal of Technology Waste
Move that the Board of Education approve the disposal of technology waste. (see attached exhibit)

5.  2018 SFY IDEA Grant Amendment
Approve the submission of Amendment to the 2018 SFY IDEA Grant to include Carryover
funds from the 2017 IDEA Final Report in the amount of $72, 592.  (see attached exhibit)

6.   Shared Service Agreement with Township of Gloucester
Move that the Board of Education approve to extend the Shared Service Agreement with
Township of Gloucester.  (see attached exhibit)

7.   Presentation of the June 30, 2017 Audit to the Board
Move that the Board of Education approve the presentation by Michael Cesaro of
Bowman and Company, LLP of the June 30, 2017 audit and accept the
Auditors’ Management Report on Administrative Findings, Financial, Compliance and
Performance.  There were no audit findings or recommendations. 

8.  Disposal of Cafeteria Equipment
Move that the Board of Education approve the disposal of the Modified Milk Cooler which
has a broken compressor and cannot be repaired. Servolift Model #PMD-2 Custom serving
line number #203047. 

9.  Tuition Contract
Move that the Board of Education approve the tuition contract between Ranch Hope Inc. and 
the Black Horse Pike Regional School District for a court ordered placement of a regular
education student.  The tuition charge is $ 58,054.08 per year or $ 356.16 per diem.    

10.  Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)

11.  Flexible Benefits Plan
Move that the Board of Education approve the Premium Only Flexible Benefit Plan for the
Keystone MEC Plan.  (see attached exhibit)

12.  Gloucester County Special Services School District Agreement
Move that the Board of Education approve the Agreement for Professional Services with
Gloucester County Special Services School District for the 2017-2018 school year. 
(see attached exhibit)

13.  Insulators Contract
Move that the Board of Education approve the Limited Job Labor Agreement with
International Association of Heat and Frost Insulators and Allied Worker Local Union #14
for the Timber Creek insulating Project.  (see attached exhibit)

14.  Adjustment to the 17/18 General Budget
Move that the Board of Education approve the adjustment of the 17/18 General Budget to
recognize the additional State Aid in the amount of $ 52,590.00.  (see attached exhibit)