BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
April 19, 2018
Highland Regional High School – 6:00 pm

 A. INFORMATION ITEMS

1.  Required Monthly Drills  

 

	Date	Time	Evac Time	Type of Drill
Triton	3/23/18 3/28/18	9:00 am 12:10 pm	35 minutes 2 min. 32 sec.	Lockdown Fire Drill
Highland	3/16/18 3/26/18	8:35 am 9:30 am	3 minutes 6 minutes	Fire Drill Lock Out Drill
Timber Creek	3/28/18	9:29 am	12 minutes	Shelter in Place
Twilight	3/26/18 3/27/18	6:36 pm 6:30 pm	4 minutes 3 minutes	Shelter in Place Fire Drill
Bus Evacuations – see attached

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes                  
Move that the Board of Education act to approve the minutes of the following meetings as
submitted by the Board Secretary/Business Administrator and that the Executive Session
minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of March 22, 2018 Executive Session

Minutes of March 22, 2018 Workshop/Action
Minutes of February 22, 2018 Executive Session – Released to the Public

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List- Nothing to report 
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of
March 2018.  The Reconciliation Report and Secretary’s report are in agreement for the month of
March 2018.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification 

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2018.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes
in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report         

10. Use of Facilities
 

C.  Other Monthly Action Items 
 

1. Tuition Contracts       
Move that the Board of Education approve tuition contracts. (see attached exhibit)

2.  Change Order
Move that the Board of Education approve of the change order from SJTP for the
Highland High School Second Floor HVAC and partial roof replacement for ($ 45,108.90).

3.  Camden County Ed Services Transportation/Shared Service Agreement
Move that the Board of Education approve Camden County Ed Services as administrators of 
transportation contracts to/from high schools with the exception of routes included in the
Gloucester Twp. BOE transportation Agreement. (see attached exhibit)

4.  Donation of Tables and Chairs     
Move that the Board of Education approve the donation of 10 tables and chairs to
Mary Volz School. Due to the implementation of Chromebooks, these computer tables are
not being used and take up space in the classroom.