BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 28, 2018
Administrative Office – 6:00 pm

 A.  INFORMATION ITEMS

1.  Required Monthly Drills

 2.  Board Attendance

 3.  Committee Meeting Schedule/Reports              

 B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of April 19, 2018 Exec Session – Released to the Public            

Minutes of April 26, 2018 Executive Session – Released to the Public
Minutes of May 10, 2018 Executive Session

 Minutes of May 10, 2018 Workshop/Action

 Minutes of May 31, 2018 Executive Session

Minutes of May 31, 2019 Workshop/Action            

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the
month of May 2018.  The Reconciliation Report and Secretary’s report are in agreement
for the month of May 2018.  Move that the Board of Education approve the Reconciliation
of Statements report.

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no
major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10
(b) and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the
month of May 2018.   The Board Secretary certifies that no line item account
has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that
sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that
there are no changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items

1.  Disposal of Laminator
Move that the Board of Education approval the disposal of a laminator located
at Triton Regional High School.   

2.  Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)

3.  NCLB Title 1, 2, 3, & 4
Move that the Board of Education approve the NCLB Title 1, 2, 3 & 4 allocations for the
2018- 2019 school year. (see attached exhibit)
Title 1 Total                   $ 584,973
Title 2 Part A                 $ 121,436
Tittle 3                         $     8,438
Title 4                          $   35,338
Total Allocation             $ 750,185

 
4.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency (see attached exhibit)

5.  Joint Transportation Agreement with Monroe School District
Move that the Board of Education approve the joint transportation contract with Monroe
School District for the 2017-2018 school year.  (see attached exhibit)

6. Board of Education 2018-2019 Meeting Schedule
Move that the Board of Education approve the attached 2018-2019 Meeting Schedule 
(see attached exhibit)

7.  Approval of Bids
Move that the Board of Education approve the following bids for the 2018-2019 school
year:
              Bread                                       Deluxe Italian Bakery, Inc.
              Milk                                          Hy-Point Dairy Farms, Inc.
              Student Safety Specialist            K.D. National Force Security & Investigations, LLC
            
8.  Bill Payment Resolution for Payments during the summer
Move that the Board of Education approve the Resolution allowing the Board Secretary
to make all bill payments, with the full Board to ratify at our August meeting

9.  Transfer of Current Year Surplus to Reserve
WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish
and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statutes authorize procedures, under the authority of
the Commissioner of Education, which permit a board of education to transfer anticipated  
excess current revenue or unexpended appropriations into reserve accounts during the
month of June by board resolution, and

WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit 
anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Black Horse Pike Regional Board of Education has determined that
up to $3,000,000 is available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education
that it hereby authorizes the district’s School Business Administrator to make this transfer 
consistent with all applicable laws and regulations.

10. Transfer Resolution to Close out the 2017-2018 School Year
Move that the Board of Education approve the Resolution allowing the Board Secretary
to make all transfers needed to close out the current fiscal year, with the full Board to
ratify at our August meeting.

11. Authorization to Sign Checks
Move that the Board of Education approve the district officials to sign checks on behalf of
the district until the next reorganization meeting of the Board (see attached exhibit)

12. College Board Contract for PSAT/NMSQT
Move that the Board of Education approve the contract with College Board for
PSAT/NMSQT in the total cost of $25,566.00. (see attached exhibit)

13.  Annual K-9 Searches
Move the Board of Education authorize local law enforcement to conduct annual 
K-9 searches in each building during the course of the 18-19 school year in conjunction    
with Shelter in Place drills.

14.  FYSY 2019 IDEA Grant
Move that the Board of Education accepts the allocation of funds for the FYSY19 IDEA Grant
in the amount of $823,653.  The Board of Education approves the submission of the
FYSY 2019 IDEA Grant as per the attached exhibit.  (see attached exhibit)

15.  Disposal of Equipment from Highland AV Office
Move that the Board of Education approve the disposal of Equipment. (see attached exhibit)

16.  Republic Services of NJ
Move that the Board of Education approve Republic Services of NJ as
awarded by Gloucester Township BOE in the amount of 61,638.00 for the period of 7/1/18- 6/30/19.
(One year contract extension N.J.S.A. 18A: 18A-1 et seq.)

17. Grant Salaries Move that Board of Education approve the Salaries Charged to the following 17/18 Grants:

1. Title I (see attached exhibit)
2. IDEA (see attached exhibit)

18.  Cengage Learning Deferred Payment Agreement
Move that the Board of Education approve the Deferred Payment Agreement. (see attached exhibit)

19.  Disposal of Textbooks and equipment
Move that the Board of Education approve the disposal of Science textbooks                 
and equipment. (see attached exhibit)

20.  Purchase of Truck
Move that the Board of Education approve the purchase of a 2019 Ford 250 Pick Up Truck                 
from Winner Ford a state contracted vendor, contract #88728, T2100 - $ 27,505.00 or                                   
maximum. (see attached exhibit)

21.  Anticipated Contracts for 2018-2019
Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of
Education intends to renew, award, or permit to expire the following contracts previously       
awarded by the Board of Education. These contracts are, have been, and will continue to be in       
full compliance with all state and federal statutes and regulations; in particular, New Jersey       
Title 18A:18, et.seq. NJAC Chapter 23, and Federal Procurement Regulations 2CFR       
Part 200.317 et. Seq. (see attached exhibit)

22.  Disposal of Textbooks and equipment
Move that the Board of Education approve the disposal of Health/PE textbooks
and equipment. (see attached exhibit)

23.  Marksmen Landscaping, LLC Contract
Move that the Board of Education approve the contract with Marksmen Landscaping, LLC
for a maximum of $ 39,975.00 for the 18/19 school year based on services. (see attached exhibit)