BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
October 18, 2018
Timber Creek High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

2.  Board Attendance

3.  Committee Meeting Schedule/Reports

 B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of August 23, 2018 Executive Session – Released to the Public

Minutes of September 20, 2018 Exec Session

Minutes of September 20, 2018 Workshop/Action

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator's Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9
for the month of June (2^nd revision), July (revised), August, and September 2018. 
The Reconciliation Report and Secretary’s report are in agreement for the month of
June (2^nd revision), July (revised), August, and September 2018.  Move that the
Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify
that after review of the secretary’s monthly financial report (appropriations section)
and upon consultation with the appropriate district officials, that to the best of our
knowledge no major accounts or fund has been over expended in violation of N.J.A.C.
6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s
financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month
of August and September 2018. The Board Secretary certifies that no line item account
has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient
funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes
in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items

1. Special Education Transportation Contract with Parent (Triton)
Move that the Board of Education approve the 2018-19 transportation contract
with AS, parent of a student with disabilities pursuant to the attached exhibit. 
AS will transport the student to/from the Triton Regional High School.
(see attached exhibit)

2.  Special Education Transportation Contract with Parent (Bancroft) 
Move that the Board of Education approve the 2018-19 transportation contract
with SJ, parent of a student with disabilities pursuant to the attached exhibit. 
SJ will transport the student to/from the Bancroft, Mt. Laurel.
(see attached exhibit)

3.  Gloucester County Institute of Technology Contracts
Move that the Board of Education approve the 2018-2019 contract with Gloucester
County Institute of Technology for nine students.  The cost of tuition is $ 2,395.00
per year plus the non-resident fee of $ 5,620.00 per year per student.  Total cost per
student will be  $ 8,015.00 per student or $ 72,135.00 total per year for all nine students. 
(see attached exhibit)

4.  Service Agreement with Edu-Safe LLC.
Move that the Board of Education approve the Service Agreement with Edu-Safe LLC for
one day of professional learning on November 19, 2018. (see attached exhibit)

5.  Disposal of Air Filters
Move that the Board of Education approve the disposal of two micro air filters at
Highland High School.  The motors are not working and parts are not available.
            Model #50-875 Serial #2008 07 012165
            Model #50-875 Serial #2008-07 012169 

6.  Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)

7.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency (see attached exhibit)

8.  Disposal of Technology Equipment
Move that the Board of Education approve the disposal of technology equipment at
Triton, Highland, and Timber Creek High Schools. (see attached exhibit)

9.  Purchase New Blue Bird Bus
Move that the Board of Education authorize the purchase of 2020 model year 54
passenger Blue Bird Vision bus through Sourcewell Purchasing Cooperative
(formerly NJPA) in the amount of $ 92,590.04.  (see attached exhibit)

10.  Capital Projects Bid
Move that the Board of Education authorize the Business Administrator to solicit bids
for the Highland High School roofing project with an alternate to include a roofing section
at Timber Creek High School.