BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
November 15, 2018
Triton Regional High School – 6:00 pm

 A.  INFORMATION ITEMS

1.  Required Monthly Drills

2.  Board Attendance 

3.  Committee Meeting Schedule/Reports              

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by
the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
public for all items that no longer need to be held confidential:    

Minutes of September 20, 2018 Executive Session – Released to the Public

Minutes of October 18, 2018 Exec Session

Minutes of October 18, 2018 Workshop/Action

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of October 2018.  The Reconciliation Report and Secretary’s report are in agreement for the month
of October 2018.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review
of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate
district officials, that to the best of our knowledge no major accounts or fund has been over expended in
violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of October 2018.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in
anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities


C.  Other Monthly Action Items 

1.  Schools Health Insurance Fund Indemnity and Trust Agreement
     Move that the Board of Education approve the Schools Health Insurance Fund Indemnity and
     Trust Agreement to Renew Membership.  (see attached exhibit)  

2.  Change Order
     Move that the Board of Education approve of the change order from Jottan Inc. for the
     Highland High School Partial Roof Replacement for ($ 15,895.60).  (see attached exhibit)

3.  Tuition Contracts
     Move that the Board of Education approve tuition contracts. (see attached exhibit)      

4.  McKinney-Vento/DCP&P-Tuition Placements
     Move that the Board of Education approve the tuition placements for the
     students listed within the attached exhibit, in accordance with the
     McKinney-Vento Act, as well as the Department of Children and Families,  
     Division of Child Protection and Permanency (see attached exhibit)

 5.  Donated Computers 
      Move that the Board of Education approve the donation of computers from the
      Lindenwold Police Department.  The computers are to be used by the Tech Squad.
      See below.   
                          Dell Vostro 220
                          Dell Inspiron 530S
                          Dell Dimension 3000
                          Dell Inspiron 560          
                          Dell Dimension E310
                          Asus Model PSN 230D    
                          iMac 7.1

 6.  Disposal of Printing Press
      Move that the Board of Education approve the disposal of a Silk Screen press and components
      currently housed at Highland High School. See below.
                          Vastek V-100 Silk Screen Press  
                          Scimatco Flammable Cabinet
                          4 silk screens
                          Vastek Flash unit
                          Vastek LED Exposure Unit
                          Vastek Infrared Conveyor Unit

7.  Comprehensive Maintenance Plan and the MP-1
     Move that the Board of Education approve the Comprehensive Maintenance Plan and the
     Annual Maintenance Budget Amount Worksheet.  (see attached exhibit)      

8.  Shared Service Agreement for School Resource Officer
     Move that the Board of Education approve the Shared Service Agreement with Runnemede
     Borough for the School Resource Officer at Triton Regional High School for the 2018-2019
     school year.  (see attached exhibit).