Board Secretary


BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
December 13, 2018
Highland Regional High School – 6:00 pm


A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

11/14/18

11/26/18

1:10 pm

11:20 am

2 min. 49 sec.

10 minutes

Fire Drill

Shelter in Place Lockdown

Highland

11/2/2018

11/29/2018

8:44 am

8:30 am

4 minutes

5 minutes

Fire Drill

Shelter in Place

Timber Creek

11/7/18
11/14/18

11:20 am

11:18 am

9 minutes

3 min. 34 sec.

Lockout Drill

Fire Alarm Drill

Twilight

11/21/18

11/28/18

2:45 pm

7:15 pm

3 minutes

10 minutes

Fire Drill

Shelter in Place

Bus Evacuations – nothing to report


2.  Board Attendance

3.  Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

See Attached

Facilities/Security/Transportation

See Attached

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

See Attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

 B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of October 18, 2018 Executive Session – Released to the Public

Minutes of November 15, 2018 Exec Session  



Minutes of November 15, 2018 Workshop/Action


2.  Budget/Account Transfers 
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved. 

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2018. 
The Reconciliation Report and Secretary’s report are in agreement for the month of November 2018.  Move that the
Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the
secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district
officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of
N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations
for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2018.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations
for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in
anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items 

1Award  Construction Contract 
Move that the Board of Education approve Patriot Roofing with the construction contract for the
2019 Partial Roof Replacement at Highland High School and 2019 Partial Roof Coating at Timber
Creek High School in the total amount of $ 2,140,600.00 (see attached exhibit)  

2.  Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)