Board Secretary
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
December 13, 2018
Highland Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
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|
Date |
Time |
Evac Time |
Type of Drill |
|
Triton |
11/14/18 11/26/18 |
1:10 pm 11:20 am |
2 min. 49 sec. 10 minutes |
Fire Drill Shelter in Place Lockdown |
|
Highland |
11/2/2018 11/29/2018 |
8:44 am 8:30 am |
4 minutes 5 minutes |
Fire Drill Shelter in Place |
|
Timber Creek |
11/7/18 |
11:20 am 11:18 am |
9 minutes 3 min. 34 sec. |
Lockout Drill Fire Alarm Drill |
|
Twilight |
11/21/18 11/28/18 |
2:45 pm 7:15 pm |
3 minutes 10 minutes |
Fire Drill Shelter in Place |
|
Bus Evacuations – nothing to report |
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2. Board Attendance
3. Committee Meeting Schedule/Reports
|
Curriculum/Special Ed/Student Affairs |
|
|
Facilities/Security/Transportation |
|
|
Finance/Technology |
Nothing to Report |
|
Negotiations |
Nothing to Report |
|
Personnel |
|
|
Policy/Planning |
Nothing to Report |
|
Public Relations/Media/Bd Relations |
Nothing to Report |
|
Shared Services |
Nothing to Report |
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of October 18, 2018 Executive Session – Released to the Public
Minutes of November 15, 2018 Exec Session
Minutes of November 15, 2018 Workshop/Action
2. Budget/Account Transfers
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
4. Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2018.
The Reconciliation Report and Secretary’s report are in agreement for the month of November 2018. Move that the
Board of Education approve the Reconciliation of Statements report.
7. Budget Certification
|
BOARD’S CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the
secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district
officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of
N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations
for the remainder of the fiscal year.
|
BOARD SECRETARY’S CERTIFICATION |
|
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2018.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations
for the remainder of the fiscal year.
|
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in
anticipated revenue amounts or revenue sources.
8. Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
10. Use of Facilities
C. Other Monthly Action Items
1. Award Construction Contract
Move that the Board of Education approve Patriot Roofing with the construction contract for the
2019 Partial Roof Replacement at Highland High School and 2019 Partial Roof Coating at Timber
Creek High School in the total amount of $ 2,140,600.00 (see attached exhibit)
2. Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)
