Board Secretary

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
January 17, 2018
Timber Creek High School – 6:00 pm



A.    INFORMATION ITEMS

1.  Required Monthly Drills 

 

Date

Time

Evac Time

Type of Drill

Triton

12/6/18

12/13/18

9:10 am

11:50 am

9 minutes 

2 min. 50 sec.

Lockdown

Fire Drill

Highland

12/3/18

12/6/18

12/8/18

9:35 am

12:26 pm

8:30 am

3 minutes

45 minutes

4 minutes

Fire Drill

Shelter in Place

Evacuation Drill

Timber Creek

12/4/18

12/18/18

12:17 am

7:44 am

3 min. 3 sec.

9 minutes

Fire Drill

Lockdown

Twilight

12/17/18

12/18/18

5:44 pm

4:48 pm

3 minutes

4 minutes

Fire Drill

Shelter in Place

Bus Evacuations – nothing to report

                    

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

See attached

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes                       
Move that the Board of Education act to approve the minutes of the following meetings
as submitted by the Board Secretary/Business Administrator and that the Executive
Session minutes be released to the public for all items that no longer need to be held
confidential:    

Minutes of November 15, 2018 Executive Session – Released to the Public

Minutes of December 13, 2018 Exec Session

Minutes of December 13, 2018 Workshop/Action 

Minutes of January 3, 2019 Reorganization Meeting

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List                                         
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved. 

4.  Cash/Wire Transfers        
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report           
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the
month of December 2018.  The Reconciliation Report and Secretary’s report are in agreement
for the month of December 2018.  Move that the Board of Education approve the Reconciliation
of Statements report.

7.  Budget Certification       

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the
secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district
officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of
N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations
for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the
month of December 2018. The Board Secretary certifies that no line item
account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3
and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are
no changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report          

10.   Use of Facilities 


C. Other Monthly Action Items

1. School Board Committees 
   
Move that the Board of Education approve the attached list of School Board 
    Committees (see attached exhibit)                    

2.  McKinney-Vento/DCP&P-Tuition Placements 
   
 Move that the Board of Education approve the tuition placements for the students
     listed within the attached exhibit, in accordance with the McKinney-Vento Act,
     as well as the Department of Children and Families, Division of Child Protection 
     and Permanency (see attached exhibit)
 
3Financing Documents for School Bus Purchase 
     Move that the Board of Education authorize the Board President and 
     Business Administrator to execute financing documents for the purchase
     of a new school bus. (Approved 10/18/18 Board Meeting.)  Upon receipt of the
     Financial Bids from Educational Services Commission of New Jersey.

4. Tuition Contracts 
    Move that the Board of Education approve tuition contracts. (see attached exhibit)