BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
February 28, 2019
Triton Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills 

2.  Board Attendance 

3.  Committee Meeting Schedule/Reports              

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes                
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board
Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that
no longer need to be held confidential:    

Minutes of December 13, 2018 Executive Session – Released to the Public

Minutes of January 17, 2019 Exec Session

Minutes of January 17, 2019 Workshop/Action

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of
January 2019.  The Reconciliation Report and Secretary’s report are in agreement for the month of
January 2019.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of January
2019. The Board Secretary certifies that no line item account has been over expended in violation
of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes
in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10. Use of Facilities


C. Other Monthly Action Items 

1.  Presentation of the June 30, 2018 Audit to the Board
Move that the Board of Education approve the presentation by Michael Cesaro of 
Bowman and Company, LLP of the June 30, 2018 audit and accept the Auditors’ Management Report
on Administrative Findings, Financial, Compliance and Performance. There were no audit findings or
recommendations.

2.  Union County Educational Services Commission
Move that the Board of Education approve the contract with Union County Educational Services
Commission for bedside instruction. (see attached exhibit)                   

3.  Disposal of Laminator
Move that the Board of Education approve the disposal of one Pro Finish Laminating and 
mounting system model #14555, serial number 888, BHPRSD Bar code #002440 at
Highland High School. This item has not been used for several years.

4.  Private School Free Lunch Program
Be it resolved that the Black Horse Pike Regional School District Board of Education in
accordance with NJAS 6A:23A-18.5, effective 7/1/07, does not require the
** New Jersey private schools:   to charge students for reduced and/or paid meals provided
as part of their educational program in compliance with the NJ Department of Agriculture’s Child
Nutrition Program regulation for the 2019-2020 school year.  ** including but not limited to:
LARC School; Hampton Academy, Pineland Learning Center; Yale School; Bancroft; Archway;
Garfield Park Academy

5.  Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)

6.  Disposal of PE Equipment
Move that the Board of Education approve the disposal of PE equipment. (see attached exhibit)

7.  Joint Transportation Contract with Neptune Township Board of Education
Move that the Board of Education approve the joint transportation contract with Neptune
Township Board of Education for the 2018-2019 school year.  (see attached exhibit)

8.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the students listed within the
attached exhibit, in accordance with the McKinney-Vento Act, as well as the Department of Children
and Families, Division of Child Protection and Permanency (see attached exhibit)

9.   Amended IDEA Grant     
Move that the Board of Education approve the amended IDEA Grant incorporating the 17/18
carry over in the amount of $ 857,449.00.

10. ESCNJ Lease Purchase Quote     
Move that the Board of Education approve the results of the lease purchase quote coordinated
by Educational Services Commission of New Jersey.   (see attached exhibit)

11. Triton Alumni Sports Hall of Fame
Move that the Board of Education approve the establishment of the Triton Alumni Sports Hall of Fame activity account.

12.  Daytop Village Of New Jersey
Move that the Board of Education approve the contract with Daytop Village for bedside instruction. (see attached exhibit)                    

13.  State Contracted Vendors for the 2018-2019 School Year                   
Move that the Board of Education approve the additional state contracted vendors to be utilized during
the 2018-2019 school year. (see attached exhibit)

14.  Disposal of Science Books at Timber Creek
Move that the Board of Education approve the disposal of Science Books at Timber Creek
High School.
     94 – Introductory Oceanography 9^th Edition copyright 2001, ISBN#0138570612
     84 – Environmental Science, 7^th Edition copyright 2000, ISBN#0130509868

15. NJDOE Other Capital Project
Move that the Board of Education authorize Garrison Architects to prepare and submit
NJDOE Other Capital Project applications  for the New Registration Suite at Highland
High School. The district acknowledges that it will receive no state aid for this project and
further authorizes Garrison Architects to amend the district Long Range Facility Plans to
include this project.

16.  Student and Faculty Events
 Move that the Board of Education recognizes and approves the following
 student and faculty events. (see attached exhibit)


17. Disposal of Technology Equipment              
Move that the Board of Education approve the disposal of technology equipment at Triton,                 
Highland, and Timber Creek High Schools. (see attached exhibit)