Board Secretary



BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
May 9, 2019
Triton Regional High School – 6:00 pm

 AINFORMATION ITEMS

1.  Required Monthly Drills  

 

 

Date

Time

Evac Time

Type of Drill

Triton

4/3/2019

4/30/2019

9:00 am

8:35 am

30 minutes

2 min. 48 sec.

Shelter in Place

Fire Drill

Highland

4/2/2019

4/30/19

8:55 am

1:12 pm

25 minutes

4 minutes

Shelter in Place

Evacuation Drill

Timber Creek

4/11/2019 4/17/2019

12:15 pm

11:18 am

19 minutes

3 min. 42 sec.

Evacuation

Fire Drill

Twilight

4/9/2019

4/17/2019

4:10 pm

4:40 pm

5 minutes

5 minutes

Fire Drill

Shelter in Place

Bus Evacuations – See attached

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

See attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report


B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes                             

Move that the Board of Education act to approve the minutes of the following meetings as
submitted by the Board Secretary/Business Administrator and that the Executive Session
minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of March 14, 2019 Executive Session – Released to the Public
Minutes of April 11, 2019 Exec Session

Minutes of April 11, 2019 Workshop/Action
Minutes of May 2, 2019 Public Hearing 

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List                                       
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers     
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report           
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of
April 2019.  The Reconciliation Report and Secretary’s report are in agreement for the month of
April 2019.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification       

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation with
the appropriate district officials, that to the best of our knowledge no major accounts or fund has been
over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet
the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2019.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report        

10. Use of Facilities

C. Other Monthly Action Items

1
. Board of Education 2019-2020 Meeting Schedule       
Move that the Board of Education approve the attached 2019-2020 Meeting Schedule       
(see attached exhibit)

2.  Resolution for Appointment of Representative to the School Health Insurance
Fund effective July 1, 2019 to represent the BHPRSD                   
Move that the Board of Education approve the appointment of Frank Rizzo as Representative
to the School Health Insurance Fund, effective July 1, 2019 to represent the
Black Horse Pike Regional School District.            

3
. Designation of Official Newspapers                  
Move that the Board of Education act to approve the designation of The South Jersey Times
and The Courier Post.            

4
. Adoption of Existing Board Policies               
Move that the Board of Education approve the adoption of existing board policies.           

5. Appointment of Purchasing Agent
Move that the Board of Education approve the appointment of Frank Rizzo as the District
Qualified Purchasing Agent from July 1, 2019 through June 30, 2020 bid threshold $ 40,000.

6.  Appointment of Board Secretary                 
Move that the Board of Education approve the appointment of Frank Rizzo as Board Secretary
from July 1, 2019 through June 30, 2020.

7. Appointment of PACO/OPRA                 
Move that the Board of Education approve the appointment of Frank Rizzo as the Public Agency
Compliance Official (PACO) and Open Public Records Official from July 1, 2019 through June 30, 2020.

8Appointment of Affirmative Action Officer
Move that the Board of Education approve the appointment of Julie Scully and Frank Rizzo, the Affirmative
Action Officer(s), from July 1, 2019 through June 30, 2020.

9Appointment of 504 Officer
Move that the Board of Education approve the appointment of Julie Scully as the District 504      
Officer from July 1, 2019 through June 30, 2020.

10. Approve Petty Cash Funds
Move that the Board of Education approve petty cash funds for the period of July 1, 2019 through
June 30, 2020, as specified below:

            Central Administration                                                              $200.00      
            Building Principals                                                                      $100.00      
            Special Education Student Incentive Program                $100.00      
            Maintenance                                                                                  $200.00                       

11.  Approve Tax Shelters           
Move that the Board of Education approve the following Tax Shelter providers and include 
them as an addendum to the district 403(b) Plan Document: Lincoln Investments,           
AXA Equitable, First Investors, Metlife, Siracusa Benefits, Midland National, Franklin Templeton,           
Vanguard BE IT FURTHER RESOLVED, that The Omni Group be appointed the District’s 3rd Party       
Administrator for the District’s 403(b) plans.

12. Authorization to Award Contracts       
Move that the Board of Education authorize the Business Administrator to award contracts up to  
the bid threshold/quote threshold until the next reorganization meeting of the Board.

13.  Approve Bill Payments between Board Meetings
Move that the Board of Education authorize the Business Administrator to approve bill payments between
board meetings.

14. Tuition Contracts       
Move that the Board of Education approve tuition contracts. (see attached exhibit)

15. Comprehensive Equity Officer and Title IX Officer     
Move that the Board of Education approve the appointment of Julie Scully as the Comprehensive Equity Officer
and Title IX Officer from July 1, 2019 through June 30, 2020. 

16.  NJSIAA Membership 
Move that the Board of Education act to approve to continue the NJSIAA Membership renewal for Highland,
Timber Creek and Triton for the period of July 1, 2019 through June 30, 2020.           

17.
State Contracted Vendors for the 2019-2020 School Year                 
Move that the Board of Education approve the additional state contracted vendors to be utilized during
the 2019-2020 school year. (see attached exhibit)

18.   Approve Cooperative Purchasing
Move that the Board of Education approve cooperative purchasing from July 1, 2019 through June 30, 2020 with:
Educational Services Commission of New Jersey Ed Data
WSCA-NASPO
Hunterdon County Educational Services Commission
U.S. Communities
Government and Purchasing Alliance
Garden State Co-op
Keystone Purchasing Network
NJPA

19.   Approve Existing Curriculum
Move that the Board of Education approve the existing district curriculums for the 2019-2020 school year.   

20.  
Perkins Grant
Move that the Board of Education approve the submission of the Perkins Secondary Consolidation
application for Fiscal Year 2020, and accepts the grant award of funds upon subsequent approval of the
FY2020 Perkins Secondary Consolidated application. 

21Frontline Education Platform and Software                 
Move that the Board of Education approve the Frontline Education Platform and Software as follows:
IEP Direct – IEP Development and maintenance
Absence – ASEOP – Staff attendance program
MLP Oasys – Observation and PD development / maintenance program      
Recruiting and Hiring – Staff Employment / recruiting program
Frontline Central – Administrative documentation module for hiring process