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- Black Horse Pike Regional School District
- 2018-2019
- June 20, 2019
Board Secretary
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 20, 2019
Highland Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
|
Date |
Time |
Evac Time |
Type of Drill |
Triton |
5/10/19 |
11:20 am |
5 minutes |
Lockout |
Highland |
5/3/2019 5/29/19 |
7:45 am |
2 minutes |
Fire Drill |
Timber Creek |
5/6/19 |
1:16 pm |
3 min. 45 sec. |
Fire Drill |
Twilight |
5/8/19 |
6:30 pm |
6 minutes |
Shelter in Place |
Bus Evacuations – Nothing to report |
3. Committee Meeting Schedule/Reports
Curriculum/Special Ed/Student Affairs |
Nothing to Report |
Facilities/Security/Transportation |
Nothing to Report |
Finance/Technology |
See attached |
Negotiations |
Nothing to Report |
Personnel |
Nothing to Report |
Policy/Planning |
Nothing to Report |
Public Relations/Media/Bd Relations |
Nothing to Report |
Shared Services |
Nothing to Report |
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of May 9, 2019 Executive Session – Released to the Public
Minutes of May 29, 2019 Workshop/Action
2. Budget/Account Transfers
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
4. Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of May 2019. The Reconciliation Report and Secretary’s report are in agreement for the month
of May 2019. Move that the Board of Education approve the Reconciliation of Statements report.
BOARD’S CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
|
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2019.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s
financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.
8. Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
10. Use of Facilities
C. Other Monthly Action Items
1. Extension of Contracts
Move that the Board of Education approve the following contracts for one year renewalfor the
2019-2020 school year:
Substitute Service ESS Northeast LLC
2. College Board Contract for PSAT/NMSQT
Move that the Board of Education approve the contract with College Board for PSAT/NMSQT in
the total cost of $27,484.00. (see attached exhibit)
3. College Board Contract for SAT Program
Move that the Board of Education approve the contract with College Board for SAT Program in
the total cost of $58,243.50. (see attached exhibit)
4. Request for Out of State Travel
Move that the Board of Education approve the request for out of state travel for more than
5 individuals and amount greater than $ 5,000.00. (see attached exhibit)
5. Bill Payment Resolution for Payments during the summer
Move that the Board of Education approve the Resolution allowing the Board Secretary to
make all bill payments, with the full Board to ratify at our August meeting.
6. Transfer of Current Year Surplus to Reserve
WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish
and/or deposit into certain reserve accounts at year end, and
WHEREAS, the aforementioned statutes authorize procedures, under the authority of
the Commissioner of Education, which permit a board of education to transfer anticipated
excess current revenue or unexpended appropriations into reserve accounts during the
month of June by board resolution, and
WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit
anticipated current year surplus into a Capital Reserve account at year end, and
WHEREAS, the Black Horse Pike Regional Board of Education has determined that
up to $3,000,000 is available for such purpose of transfer;
NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education
that it hereby authorizes the District’s School Business Administrator to make this transfer
consistent with all applicable laws and regulations.
7. Transfer Resolution to Close out the 2018-2019 School Year
Move that the Board of Education approve the Resolution allowing the Board Secretary
to make all transfers needed to close out the current fiscal year, with the full Board to
ratify at our August meeting.
8. Authorization to Sign Checks
Move that the Board of Education approve the district officials to sign checks on behalf of
the district until the next reorganization meeting of the Board. (see attached exhibit)
9. Comegno Law Group, P.C.
Move that the Board of Education approve the appointment of Comegno Law Group, P.C.
as special counsel for select Special Education / Conflicts cases on an as needed basis.
10. Anticipated Contracts for 2019-2020
Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of
Education intends to renew, award, or permit to expire the following contracts previously
awarded by the Board of Education. These contracts are, have been, and will continue to be in
full compliance with all state and federal statutes and regulations; in particular, New Jersey
Title 18A:18, et.seq. NJAC Chapter 23, and Federal Procurement Regulations 2CFR
Part 200.317 et. Seq. (see attached exhibit)
11. NCLB Title I, II, III & IV
Move that the Board of Education approve the NCLB Title I, II, III, & IV allocations for the
2019- 2020 school year. (see attached exhibit)
Title I Total $ 634,898
Title II Part A $ 123,139
Tittle III $ 18,170
Title IV $ 34,281
Total Allocation $ 810,488
12. FYSY 2020 IDEA Grant
Move that the Board of Education accepts the allocation of funds for the FYSY20 IDEA Grant in
the amount of $837,205. The Board of Education approves the submission of the
FYSY 2020 IDEA Grant as per the attached exhibit. (see attached exhibit)
13. Grant Salaries
Move that Board of Education approve the Salaries Charged to the following 18/19 Grants:
a) Title I (see attached exhibit)
14. Change Order
Move that the Board of Education approve of the change order from Jottan Inc. for the
Highland High School Partial Roof Replacement for ($ 4,086.22). (see attached exhibit)
15. Disposal of Sewing Machines
Move that the Board of Education approve the disposal of sewing machines from the
Triton Regional High School art department. (see attached exhibit)
16. NJASC Leadership Training Conference
Move the Board of Education recognize and approve the students attending the NJASC
Leadership Training Conference at the College of New Jersey on July 10-13. Three students
from Highland High School will attend. Transportation will be provided by the student’s
parents.
17. Annual K-9 Searches
Move the Board of Education authorize local law enforcement to conduct annual
K-9 searches in each building during the course of the 19-20 school year in conjunction
with Shelter in Place drills.
18. Professional Medical Staffing
Move that the Board of Education approve Professional Medical Staffing as a service provider
for temporary RN substitute staffing for the 19-20 school year.
19. Special Education Transportation Contract with Parent
Move that the Board of Education approve the 2019-2020 transportation contract with AM
and TM, parents of a student with disabilities pursuant to the attached exhibit. AM or TM
will transport the student to/from the Kingsway Learning Center. (see attached exhibit)
20. Special Education Transportation Contract with Parent
Move that the Board of Education approve the 2019-2020 transportation contract with
JP and LP, parents of a student with disabilities pursuant to the attached exhibit. JP or LP
will transport the student to/from the Kingsway Learning Center. (see attached exhibit)
21. Dell Computer Financing
Move that the Board of Education approve the financing proposal from Dell Financial
Services for a total of $ 105, 400.44 rate factor .35094 with three annual
payments of $ 37,024.32. (see attached exhibit)
22. Disposal of Pottery Wheels
Move that the Board of Education approve the disposal of two Pottery Wheels from
Triton Regional High School.
One – Shimpo Whisper Rk-2
One –Amaco Model No. 15
22. Republic Services of NJ
Move that the Board of Education approve Republic Services of NJ as awarded by
Gloucester Township BOE in the amount of $ 61,927.20 for the period of 7/1/19- 6/30/20.
(One year contract extension N.J.S.A. 18A: 18A-1 et seq.)
24. Sale of Obsolete Communication Device
Move that the Board of Education approve the sale of one Prentke Romich Accent 1400
including added extras to the parent of a student. The communication device is obsolete,
the original cost four years ago was $ 10,192. The depreciated value / sale price will be
$ 2,038.40.
25. Reconstructive Orthopedics
Move that the Board of Education approve the services contract with Reconstructive
Orthopedics to become the exclusive orthopedic and sports medicine provider to the Black
Horse Pike Regional School District effective July 1, 2019 through June 30, 2020.
(see attached exhibit)
26. Solar Energy Project Award
Move that the Board of Education approve the award of the 2019 Black Horse Pike
Regional School District Solar Energy Project Bid to Solar Landscape based upon the
recommendations of Blue Sky Power. (see attached exhibit)
27. Marksmen Landscaping, LLC Contract
Move that the Board of Education approve the contract with Marksmen Landscaping, LLC
for a maximum of $ 39,975.00 for the 19/20 school year based on services.
(see attached exhibit)
28. IXL Learning Contract
Move that the Board of Education approve the contract with IXL Learning for the
19/20. 20/21, and 21/22 school year with payments as follows:
(see attached exhibit)
19/20 school year - $ 28,940.00
20/21 school year - $ 12,870.00
21/22 school year - $ 12,870.00