Board Secretary


BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 20, 2019
Highland Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills  

 

 

Date

Time

Evac Time

Type of Drill

Triton

5/10/19
5/31/19

11:20 am
11:50 am

5 minutes
2 min. 37 sec.

Lockout
Fire Drill

Highland

5/3/2019 5/29/19

7:45 am
11:12 am

2 minutes
4 minutes

Fire Drill
Shelter in Place

Timber Creek

5/6/19
5/8/19

1:16 pm
11:40 am

3 min. 45 sec.
7 minutes

Fire Drill
Shelter in Place

Twilight

5/8/19
5/22/19

6:30 pm
4:25 pm

6 minutes
7 minutes

Shelter in Place
Fire Drill

Bus Evacuations – Nothing to report

                    

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology  

See attached

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

 BMANDATED MONTHLY ACTION ITEMS

1.  Minutes                          
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of May 9, 2019 Executive Session – Released to the Public
Minutes of May 29, 2019 Workshop/Action           

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved. 

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of May 2019.  The Reconciliation Report and Secretary’s report are in agreement for the month
of May 2019.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification  

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2019.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s
financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.    

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities

 

C.  Other Monthly Action Items

1. Extension of Contracts  
Move that the Board of Education approve the following contracts for one year renewalfor the       
2019-2020 school year:     
     Substitute Service                      ESS Northeast LLC

2College Board Contract for PSAT/NMSQT
Move that the Board of Education approve the contract with College Board for PSAT/NMSQT in
the total cost of $27,484.00. (see attached exhibit)

3.  College Board Contract for SAT Program     
Move that the Board of Education approve the contract with College Board for SAT Program in
the total cost of $58,243.50. (see attached exhibit

4.  Request for Out of State Travel
Move that the Board of Education approve the request for out of state travel for more than
5 individuals and amount greater than $ 5,000.00. (see attached exhibit)

5. Bill Payment Resolution for Payments during the summer     
Move that the Board of Education approve the Resolution allowing the Board Secretary to
make all bill payments, with the full Board to ratify at our August meeting.

6. Transfer of Current Year Surplus to Reserve   
WHEREAS
, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish   
and/or deposit into certain reserve accounts at year end, and   

WHEREAS
, the aforementioned statutes authorize procedures, under the authority of     
the Commissioner of Education, which permit a board of education to transfer anticipated       
excess current revenue or unexpended appropriations into reserve accounts during the     
month of June by board resolution, and     

WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit     
anticipated current year surplus into a Capital Reserve account at year end, and   

WHEREAS
, the Black Horse Pike Regional Board of Education has determined that     
up to $3,000,000 is available for such purpose of transfer;     

NOW THEREFORE BE IT RESOLVED
by the Black Horse Regional Board of Education     
that it hereby authorizes the District’s School Business Administrator to make this transfer     
consistent with all applicable laws and regulations.

7. Transfer Resolution to Close out the 2018-2019 School Year     
Move that the Board of Education approve the Resolution allowing the Board Secretary     
to make all transfers needed to close out the current fiscal year, with the full Board to     
ratify at our August meeting.

8. Authorization to Sign Checks     
Move that the Board of Education approve the district officials to sign checks on behalf of     
the district until the next reorganization meeting of the Board. (see attached exhibit)   

9.
Comegno Law Group, P.C.     
Move that the Board of Education approve the appointment of Comegno Law Group, P.C.       
as special counsel for select Special Education / Conflicts cases on an as needed basis.

10.  Anticipated Contracts for 2019-2020
Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of       
Education intends to renew, award, or permit to expire the following contracts previously       
awarded by the Board of Education. These contracts are, have been, and will continue to be in       
full compliance with all state and federal statutes and regulations; in particular, New Jersey       
Title 18A:18, et.seq. NJAC Chapter 23, and Federal Procurement Regulations 2CFR      
Part 200.317 et. Seq. (see attached exhibit)

11. NCLB Title I, II, III & IV       
Move that the Board of Education approve the NCLB Title I, II, III, & IV allocations for the       
2019- 2020 school year. (see attached exhibit)       
Title I Total         $ 634,898       
Title II Part A      $ 123,139       
Tittle III                  $ 18,170       
Title IV                    $ 34,281       
Total Allocation $ 810,488

12. FYSY 2020 IDEA Grant
Move that the Board of Education accepts the allocation of funds for the FYSY20 IDEA Grant in
the amount of $837,205.  The Board of Education approves the submission of the     
FYSY 2020 IDEA Grant as per the attached exhibit.  (see attached exhibit

13.  Grant Salaries  
Move that Board of Education approve the Salaries Charged to the following 18/19 Grants:
     a) Title I (see attached exhibit)

14.  Change Order  
Move that the Board of Education approve of the change order from Jottan Inc. for the
Highland High School Partial Roof Replacement for ($ 4,086.22). (see attached exhibit)

15.  Disposal of Sewing Machines
Move that the Board of Education approve the disposal of sewing machines from the
Triton Regional High School art department. (see attached exhibit)

16.  NJASC Leadership Training Conference
Move the Board of Education recognize and approve the students attending the NJASC  
Leadership Training Conference at the College of New Jersey on July 10-13. Three students 
from Highland High School will attend. Transportation will be provided by the student’s             
parents.

17.
Annual K-9 Searches         
Move the Board of Education authorize local law enforcement to conduct annual         
K-9 searches in each building during the course of the 19-20 school year in conjunction         
with Shelter in Place drills.

18.   Professional Medical Staffing         
Move that the Board of Education approve Professional Medical Staffing as a service provider         
for temporary RN substitute staffing for the 19-20 school year.

19. Special Education Transportation Contract with Parent
Move that the Board of Education approve the 2019-2020 transportation contract with AM
and TM, parents of a student with disabilities pursuant to the attached exhibit.  AM or TM
will transport the student to/from the Kingsway Learning Center. (see attached exhibit)

20. Special Education Transportation Contract with Parent
Move that the Board of Education approve the 2019-2020 transportation contract with
JP and LP, parents of a student with disabilities pursuant to the attached exhibit.  JP or LP
will transport the student to/from the Kingsway Learning Center. (see attached exhibit)

21.  Dell Computer Financing         
Move that the Board of Education approve the financing proposal from Dell Financial
Services for a total of $ 105, 400.44 rate factor .35094 with three annual         
payments of $ 37,024.32. (see attached exhibit)

22.  Disposal of Pottery Wheels
Move that the Board of Education approve the disposal of two Pottery Wheels from         
Triton Regional High School.             
     One – Shimpo Whisper Rk-2             
     One –Amaco Model No. 15

22Republic Services of NJ    
Move that the Board of Education approve Republic Services of NJ as awarded by
Gloucester Township BOE in the amount of $ 61,927.20 for the period of 7/1/19- 6/30/20.
(One year contract extension N.J.S.A. 18A: 18A-1 et seq.)

24. Sale of Obsolete Communication Device         
Move that the Board of Education approve the sale of one Prentke Romich Accent 1400 
including added extras to the parent of a student. The communication device is obsolete,        
the original cost four years ago was $ 10,192. The depreciated value / sale price will be
$ 2,038.40.

25Reconstructive Orthopedics         
Move that the Board of Education approve the services contract with Reconstructive                 
Orthopedics to become the exclusive orthopedic and sports medicine provider to the Black
Horse Pike Regional School District effective July 1, 2019 through June 30, 2020.           
(see attached exhibit)  

26Solar Energy Project Award         
Move that the Board of Education approve the award of the 2019 Black Horse Pike         
Regional School District Solar Energy Project Bid to Solar Landscape based upon the         
recommendations of Blue Sky Power. (see attached exhibit)

27. Marksmen Landscaping, LLC Contract  
Move that the Board of Education approve the contract with Marksmen Landscaping, LLC
for a maximum of $ 39,975.00 for the 19/20 school year based on services.
(see attached exhibit

28.  IXL Learning Contract        
Move that the Board of Education approve the contract with IXL Learning for the
19/20. 20/21, and 21/22 school year with payments as follows:         
(see attached exhibit)                                                 
19/20 school year - $ 28,940.00                       
20/21 school year - $ 12,870.00                       
21/22 school year - $ 12,870.00