BOARD SECRETARY

 

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
May 29, 2019
Administrative Office – 3:00 pm

AINFORMATION ITEMS

1.  Required Monthly Drills  

 

 

Date

Time

Evac Time

Type of Drill

Triton

 

 

 

 

Highland

 

 

 

 

Timber Creek

Nothing

To

Report

 

Twilight

 

 

 

 

Bus Evacuations – Nothing to report

2Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes                           
Move that the Board of Education act to approve the minutes of the following meetings as submitted by
the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
public for all items that no longer need to be held confidential:    

Minutes of April 11, 2019 Executive Session – Released to the Public

Minutes of May 9, Exec Session

Minutes of May 9, 2019 Workshop/Action

2.  Budget/Account Transfers – Nothing to report
Move to approve the Budget Transfers as shown.

3Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved

4.  Cash/Wire Transfers- Nothing to report  
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report-Nothing to report      
Move that the Board of Education approve the report of the Board Secretary/Business Administrator. 

6.  Reconciliation of Statements Report – Nothing to report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of______________.  The Reconciliation Report and Secretary’s report are in agreement for the
month of _____________.  Move that the Board of Education approve the Reconciliation of
Statements report.

7.  Budget Certification – Nothing to report  

 

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month
of ___________. The Board Secretary certifies that no line item account has been over
expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available
to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are
no changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis – Nothing to report
                                               Move that the Board of Education approve the Cafeteria Fund Analysis.

9Student Activity Account Report – Nothing to report         

10. Use of Facilities
 

C.  Other Monthly Action Items

1
. Schools Health Insurance Fund 2019-2020 Wellness Grant
Move that the Board of Education approve the 2019-2020 Schools Health Insurance Wellness
Grant application (see attached exhibit

2. Transportation of State Commodities 
Move that the Board of Education approve Paul’s Commodity Hauling Inc. as the vendor hauling
State Commodities from Safeway Cold Storage to the Black Horse Pike Regional School District
(see attached exhibit).

3.  Tuition Contracts 

Move that the Board of Education approve tuition contracts. (see attached exhibit)

4.  Approve of Request for proposals
Move that the Board of Education approve the following vendors starting July 1, 2019       
and ending June 30, 2020:
Architect                                        Garrison Architects                    
Auditor                                           Bowman & Company LLP
Bond Counsel                              Parker McCay
Engineers                                      Jefferis Engineering Associates, LLC
                                                          Remington & Vernick Engineers
Environmental Firm                 Epic Environmental Services, LLC       
                                                           Environmental Design, Inc.                                                                         
                                                           Remington & Vernick Engineers
Nursing                                          Bayada Home Health Care Inc.                                                                                     
                                                           Epic Health Services                                               
                                                           Maxim Healthcare Services
Physician                                       Harry Sharp, DO           
Special Conflicts Counsel       Parker McCay
                                                           Capehart Scatchard Attorneys at Law
Solicitor                                          Wade, Long, Wood & Long, LLC                                                            
Therapy Services                         Advanced School Staffing                                                                                     
                                                            GHR Educational                                                                                     
                                                            Jump Ahead Pediatrics                                                                              
                                                            Virtua School Therapy

5. Extraordinary Unspecifiable Services
Move that the Board of Education approve the following Extraordinary Unspecifiable Services 
providers for the 2019-2020 school year.             
Broker of Records of Employee Benefits    Conner Strong & Buckelew             
Insurance Consultant                                         Connor Strong & Buckelew

6.  Extension of Contracts  
Move that the Board of Education approve the following contracts for one year renewals for
the 2019-2020 school year:            
Bread                                             Deluxe Italian Bakery, Inc.             
Milk                                                Hy-Point Dairy Farms, Inc.             
Student Safety Specialist      K.D. National Force Security & Investigations, LLC    

7.  Cooperative Pricing Agreement with NJEDGE.NET, INC’S EDGE MARKET
Move that the Board of Education approve the District to enter into a cooperative pricing agreement
with NJEDGE.NET, INC.’S EDGE MARKET. (see attached exhibit)

8. NJSIG Safety Grant
Move that the Board of Education approve the NJSIG Safety Grant application for 2019
in the amount of $14,664.74.

9.  Disposal of Technology Equipment            
Move that the Board of Education approve the disposal of technology equipment at Highland                 
High School. (see attached exhibit)

10.  Donation of Equipment
Move that the Board of Education accept the donation of a Bowflex Conquest from       
Mike Hampton.