Board Secretary

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
July 10, 2019
Administrative Office – 6:00 pm

 A. INFORMATION ITEMS

1.  Required Monthly Drills  

 

 

Date

Time

Evac Time

Type of Drill

Triton

 

 

 

 

Highland

 

 

 

 

Timber Creek

Nothing

To

Report

 

Twilight

 

 

 

 

Bus Evacuations – Nothing to report

                   
2.  Board Attendance

3. 
Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report


B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes – Nothing to report                             
Move that the Board of Education act to approve the minutes of the following meetings as submitted by
the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
public for all items that no longer need to be held confidential:    

2.  Budget/Account Transfers – Nothing to Report   
Move to approve the Budget Transfers as shown.

3.  Bill List – Nothing to Report                                 
Move that the bills submitted be paid and the officers’ action in making payment therefore is
hereby approved. 

4.  Cash/Wire Transfers – Nothing to Report     
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report – Nothing to Report         
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report- Nothing to Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of __________.  The Reconciliation Report and Secretary’s report are in agreement for the month
of __________.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification – Nothing to Report  

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month
of __________. The Board Secretary certifies that no line item account has been over
expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available
to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are
no changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis – Nothing to Report        
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report – Nothing to Report       
 
10. Use of Facilities – Nothing to Report        

C.  Other Monthly Action Items

1.  Gloucester County Special Services Agreement for Professional Services
Move that the Board of Education approve the Agreement for Professional Services with Gloucester
County Special Services School District. (see attached exhibit)

2.  Special Education Transportation Contract with Parent
Move that the Board of Education approve the 2019-2020 transportation contract with
SJ parent of a student with disabilities pursuant to the attached exhibit.  SJ will transport
the student to/from Bancroft, Mount Laurel. (see attached exhibit)

3.  Gloucester County Vocational Technical School District Lease Agreement
Move that the Board of Education approve the Lease Agreement Contract with
Gloucester County Vocational Technical School District for pool rental for the
2019-2020 school year at the cost of $ 5,000.00 (see attached exhibit)

4.  Auditorium Stage Lighting Replacement
Move that the Board of Education accept the July 9, 2019 bid results and award the     
contract for the Auditorium Stage Lighting Replacement Bid to DFX in the amount of     
$78,214.38 (see attached exhibit)