BOARD SECRETARY

 

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
August 22, 2019
Administrative Office – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

6/4/19

6/6/19

7/18/19

7/18/19

1:10 pm

8:30 am
9:30 am

10:00 am

5 minutes

2 min. 45 sec.
2 min. 15 sec.

5 minutes

Evacuation

Fire Drill

Fire Drill

Shelter in Place

Highland

6/5/2019

6/10/2019

7/24/19

8:00 am

8:30 am

10:00 am

3 minutes

5 minutes

3 minutes

Fire Drill

Lock Down

Fire Drill

Timber Creek

6/5/19

6/10/19

7/10/2019

7/24/19

7:40 am

8:33 am

11:00 am

1:07 pm

3 min. 44 sec.

6 minutes

2 min. 45 sec.

9 minutes

Fire Drill

Shelter in Place

Fire Drill

Lock Out

Twilight

6/5/19
6/7/19

5:45 pm
4:15 pm

6 minutes

5 minutes

Fire Drill

Shelter in Place

Bus Evacuations – Nothing to report

2.  Board Attendance

3.  Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology 

See attached 

Negotiations

Nothing to Report

Personnel 

See attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of June 20, 2019 Workshop Action Meeting

Minutes of June 20, 2019 Executive Session


Minutes of June 26, 2019 Workshop Action Meeting

Minutes of July 10, 2019 Workshop/Action

Minutes of July 10, 2019 Executive Session
           

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

                  Year Ending June 30, 2019

                   July 1, 2019 through August 23, 2019

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of June 2019.  The Reconciliation Report and Secretary’s report are in agreement for the
month of June 2019.  Move that the Board of Education approve the Reconciliation of
Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no
major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b)
and that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month
of June 2019. The Board Secretary certifies that no line item account has been over
expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds
are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

 

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report 

10.  Use of Facilities


C.  Other Monthly Action Items

1.  Disposal of Folder/Inserter Machines  
     Move that the Board of Education approve the disposal of two non-functional Folder
     Inserter Machines currently at Triton Regional High School.  Pitney Bowes
     Model#F3N2 Serial #1405760 Hasler Model #M3000 Serial #B3527

2.  Triton “Jim Doyle Pavilion”
     Move that the Board of Education approve the Triton “Jim Doyle Pavilion”
     in the athletic stadium.  The project will be funded 100% through donations from
     Triton’s Alumni Committee at a cost of approximately $ 50,000.  The committee
     will use personalized pavers and straight donations for the funding.   

3.  Brett DiNovi & Associates LLC
     Move that the Board of Education approve the agreement with Brett DiNovi Associates for
     Behavior/Educational Consultation from July 1, 2019 to June 30, 2020.
     (see attached exhibit).

4.  NJDOE Other Capital Project
     Move that the Board of Education authorize Garrison Architects to prepare and
     submit NJDOE Other Capital Project applications for the Triton Regional High School and  
     Highland High School PPA projects.  The district acknowledges that it will receive
     no state aid for this project and further authorizes Garrison Architects to amend
     the district Long Range Facility Plans to include this project. 

5.  Shared Service Agreement for School Resource Officer
     Move that the Board of Education approve the Shared Service Agreement with Runnemede
     Borough for the School Resource Officer at Triton Regional High School for the 2019-2020
     school year.  (see attached exhibit).

6.  Tuition Contracts
     Move that the Board of Education approve tuition contracts. (see attached exhibit)

7.  Disposal of Technology Equipment
     Move that the Board of Education approve the disposal of technology equipment at Triton,
     Highland, and Timber Creek High Schools. (see attached exhibit)


8.  Financing Documents for Network Core Switches and Installation     
     Move that the Board of Education authorize the Board President and     
     Business Administrator to execute any and all Financing documents for the
     purchase / installation of Network Core Switches throughout the district. 
     (Breaker Group $ 268,513.00, Erate Acquisition) upon receipt of the
     Financial Bids / recommendation from Educational Services Commission of New Jersey.