BOARD SECRETARY
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
August 22, 2019
Administrative Office – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
|
|
Date |
Time |
Evac Time |
Type of Drill |
|
Triton |
6/4/19 6/6/19 7/18/19 7/18/19 |
1:10 pm 8:30 am 10:00 am |
5 minutes 2 min. 45 sec. 5 minutes |
Evacuation Fire Drill Fire Drill Shelter in Place |
|
Highland |
6/5/2019 6/10/2019 7/24/19 |
8:00 am 8:30 am 10:00 am |
3 minutes 5 minutes 3 minutes |
Fire Drill Lock Down Fire Drill |
|
Timber Creek |
6/5/19 7/24/19 |
7:40 am 8:33 am 11:00 am 1:07 pm |
3 min. 44 sec. 6 minutes 2 min. 45 sec. 9 minutes |
Fire Drill Shelter in Place Fire Drill Lock Out |
|
Twilight |
6/5/19 |
5:45 pm |
6 minutes 5 minutes |
Fire Drill Shelter in Place |
|
Bus Evacuations – Nothing to report |
||||
3. Committee Meeting Schedule/Reports
|
Curriculum/Special Ed/Student Affairs |
Nothing to Report |
|
Facilities/Security/Transportation |
Nothing to Report |
|
Finance/Technology |
See attached |
|
Negotiations |
Nothing to Report |
|
Personnel |
See attached |
|
Policy/Planning |
Nothing to Report |
|
Public Relations/Media/Bd Relations |
Nothing to Report |
|
Shared Services |
Nothing to Report |
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of June 20, 2019 Workshop Action Meeting
Minutes of June 20, 2019 Executive Session
Minutes of June 26, 2019 Workshop Action Meeting
Minutes of July 10, 2019 Workshop/Action
Minutes of July 10, 2019 Executive Session
2. Budget/Account Transfers
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Year Ending June 30, 2019
July 1, 2019 through August 23, 2019
4. Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of June 2019. The Reconciliation Report and Secretary’s report are in agreement for the
month of June 2019. Move that the Board of Education approve the Reconciliation of
Statements report.
7. Budget Certification
|
BOARD’S CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no
major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b)
and that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.
|
BOARD SECRETARY’S CERTIFICATION |
|
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month
of June 2019. The Board Secretary certifies that no line item account has been over
expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds
are available to meet the district’s financial obligations for the remainder of the fiscal year.
|
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.
8. Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
10. Use of Facilities
C. Other Monthly Action Items
1. Disposal of Folder/Inserter Machines
Move that the Board of Education approve the disposal of two non-functional Folder
Inserter Machines currently at Triton Regional High School. Pitney Bowes
Model#F3N2 Serial #1405760 Hasler Model #M3000 Serial #B3527
2. Triton “Jim Doyle Pavilion”
Move that the Board of Education approve the Triton “Jim Doyle Pavilion”
in the athletic stadium. The project will be funded 100% through donations from
Triton’s Alumni Committee at a cost of approximately $ 50,000. The committee
will use personalized pavers and straight donations for the funding.
3. Brett DiNovi & Associates LLC
Move that the Board of Education approve the agreement with Brett DiNovi Associates for
Behavior/Educational Consultation from July 1, 2019 to June 30, 2020.
(see attached exhibit).
4. NJDOE Other Capital Project
Move that the Board of Education authorize Garrison Architects to prepare and
submit NJDOE Other Capital Project applications for the Triton Regional High School and
Highland High School PPA projects. The district acknowledges that it will receive
no state aid for this project and further authorizes Garrison Architects to amend
the district Long Range Facility Plans to include this project.
5. Shared Service Agreement for School Resource Officer
Move that the Board of Education approve the Shared Service Agreement with Runnemede
Borough for the School Resource Officer at Triton Regional High School for the 2019-2020
school year. (see attached exhibit).
6. Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)
7. Disposal of Technology Equipment
Move that the Board of Education approve the disposal of technology equipment at Triton,
Highland, and Timber Creek High Schools. (see attached exhibit)
8. Financing Documents for Network Core Switches and Installation
Move that the Board of Education authorize the Board President and
Business Administrator to execute any and all Financing documents for the
purchase / installation of Network Core Switches throughout the district.
(Breaker Group $ 268,513.00, Erate Acquisition) upon receipt of the
Financial Bids / recommendation from Educational Services Commission of New Jersey.
