Board Secretary

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
September 12, 2019
Timber Creek Regional High School – 6:00 pm

 

A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

Nothing

To

Report

 

Highland

8/15/19

8/19/19

2:33 pm

10:15 am

3 minutes

5 minutes

Evacuation Drill

Fire Drill

Timber Creek

8/5/19

8/7/19

10:00 am

9:35 am

4 min. 23 sec.

4 minutes

Fire Drill

Shelter in Place

Twilight

Nothing

To

Report

 

Bus Evacuations – Nothing to report

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report


B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of June 20, 2019 Executive Session – Released to the Public

Minutes of July 10, 2019 Executive Session – Released to the Public

Minutes of August 22, 2019 Workshop/Action

Minutes of August 22, 2019 Executive Session
 
          

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of revised June 2019 and July 2019.  The Reconciliation Report and Secretary’s report are in
agreement for the month of revised June 2019 and July 2019.  Move that the Board of
Education approve the Reconciliation of Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no
major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b)
and that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
July 2019.   The Board Secretary certifies that no line item account has been over expended
in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet
the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

8Cafeteria Fund Analysis 
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.   Student Activity Account Report 

10.  Use of Facilities

C.  Other Monthly Action Items

1.   Camden County Technical Schools Contract
      Move that the Board of Education approve the 2019-2020 contract with
      Camden County Technical Schools at the cost of $ 3,300.00 per student annual tuition.
      (see attached exhibit)

2.   Center for Family Guidance, P.C.
      Move that the Board of Education approve the contract with Center for
      Family Guidance, P.C.to provide services for the 2019-2020 school year.
      (see attached exhibit)

3.   
McKinney-Vento/DCP&P-Tuition Placements
      Move that the Board of Education approve the tuition placements for the
      students listed within the attached exhibit, in accordance with the
      McKinney-Vento Act, as well as the Department of Children and Families,  
      Division of Child Protection and Permanency.  (see attached exhibit)

4.   Tuition Contracts
     
Move that the Board of Education approve tuition contracts. (see attached exhibit)

5.   ESCNJ Lease Purchase Quote      
      Move that the Board of Education approve the results of the lease purchase      
      quote coordinated by Educational Services Commission of New Jersey.       
      (see attached exhibit)