Board Secretary

 

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
November 14, 2019
Highland Regional High School – 6:00 pm

 A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

10/4/19
10/31/19

9:35 am
1:35 am

2 min. 52 sec.
10 minutes

Fire Drill
Shelter in Place

Highland

10/18/19
10/25/19
10/29/19

9:30 am
8:30 am
10:40 am

4 minutes
5 minutes
7 minutes

Fire Drill
Shelter in Place
Fire Drill

Timber Creek

10/4/19
10/10/19
10/17/19

9:20 am
11:11 am
9:38 am

13 minutes
6 minutes
5 mins. 24 secs.

Shelter in Place
Lockdown
Fire Drill

Twilight

10/9/19
10/23/19

5:15 pm
5:46 pm

6 minutes
5 minutes

Lockdown
Fire Drill

Bus Evacuations – See Attached

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology 

See attached

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of September 12, 2019 Executive Session – Released to the Public

Minutes of October 10, 2019 Workshop/Action

Minutes of October 10, 2019 Executive Session

          

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the
month of October 2019.  The Reconciliation Report and Secretary’s report are in agreement
for the month of October 2019.  Move that the Board of Education approve the Reconciliation
of Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
October 2019. The Board Secretary certifies that no line item account has been over expended in
violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items

1.   McKinney-Vento/DCP&P-Tuition Placements
      Move that the Board of Education approve the tuition placements for the
      students listed within the attached exhibit, in accordance with the
      McKinney-Vento Act, as well as the Department of Children and Families,  
      Division of Child Protection and Permanency.  (see attached exhibit)

2.   Tuition Contracts
      Move that the Board of Education approve tuition contracts. (see attached exhibit)

3.   Joint Transportation Contract with Pittsgrove Township School District
      Move that the Board of Education approve the joint transportation contract with
      Pittsgrove Township Board of Education for the 2019-2020 school year. 
      (see attached exhibit)

4.   Joint Transportation Contract with High Point Regional High School 
      Move that the Board of Education approve the joint transportation contract with
      High Point Regional High School for the 2019-2020 school year. 
      (see attached exhibit)

5.   Joint Transportation Contract with Rancocas Valley Regional High School  
      Move that the Board of Education approve the joint transportation contract with
      Rancocas Valley Regional High School for the 2019-2020 school year. 
      (see attached exhibit)

6.   New Jersey Department of Education Mandated Tuition Contract
      Move that the Board of Education approve the mandated tuition contract with
      the New Jersey Department of Education.  (see attached exhibit)

7.   Authorize Memorandum of Agreement
     
      WHEREAS, the Borough of Runnemede is the owner of that certain parcel
      of land identified on the Official Tax Maps of the Borough of Runnemede
      (the “Borough”), Camden County, New Jersey as Block 149.02, Lot 23
      (the “Property”) consisting of approximately 1.748 acres of land; and

      WHEREAS, pursuant to N.J.S.A. 18A:20-2 and N.J.S.A. 18A:20-4, a board
      of education of any school district may acquire real property for school purposes; and

      WHEREAS, subject to the terms and conditions of a Memorandum of Agreement
      (the “MOA”), the form of which is attached hereto as Exhibit “A”, the Black Horse Pike
      Regional School District (the “District”) desires to acquire for the sum of One Dollar
      ($1.00) an approximately 1.308 acre portion of the Property following subdivision by the Borough;

      NOW, THEREFORE, BE IT RESOLVED:

      That the Superintendent and Assistant Superintendent for Business, or any other
      necessary administrator, are hereby authorized to execute the MOA, and together with
      other appropriate officers, employees, the Board attorney, and Board architect, are hereby
      authorized to take any and all actions necessary to complete the contemplated transaction,
      including but not limited to, preparation and submission of a project and land acquisition
      application in accordance with N.J.A.C. 6A:26-1, et seq., to the Camden County Superintendent
      of Schools and the New Jersey Department of Education, and executing such other documents,
      agreements or applications necessary to complete the contemplated transaction in accordance
      with the MOA.  (see attached exhibit)

8.   Starlight Homecare Agency
     
Move that the Board of Education approve the contract for “In School” Nursing Services with
      Starlight Homecare Agency. (see attached exhibit)

9.   Copier Equipment Lease, Print Management Agreement, Master Lease Schedule
      Move that the Board of Education approve Xerox Lease Agreement, Stewart Print
      Management Agreement and the Xerox Financial Services LLC Master Lease Schedule for
      Software.  (see attached exhibits)

10. Comprehensive Maintenance Plan and the MP-1
      Move that the Board of Education approve the Comprehensive Maintenance Plan and the
      Annual Maintenance Budget Amount Worksheet.  (see attached exhibit)  

11. IDEA Amendment 1
      
Move that the Board of Education approve the IDEA Amendment to incorporate the
      2018/2019 carryover of $ 29,868.00.  (see attached exhibit)
                                                Original Grant  $ 837,205
                                                18/19 Carryover     29,868
                                                Amended IDEA   $867,073