Board Secretary

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
December 12, 2019
Timber Creek Regional High School – 6:00 pm

 A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

11/12/19
11/26/19

12:37 pm
12:15 pm

15 minutes
2 min. 41 secs.

Shelter in Place
Fire Drill

Highland

11/4/19
11/26/19

8:35 am
1:15 pm

4 minutes
4 minutes

Fire Drill
Evacuation Drill

Timber Creek

11/14/19
11/19/19

11:18 am
8:00 am

5 mins. 11 secs.
10 minutes

Fire Drill
Shelter in Place

Twilight

11/6/19
11/20/19

4:40 pm
4:20 pm

7 minutes
5 minutes

Lockdown
Fire Drill

Bus Evacuations – See attached


2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel 

See attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report


B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as
submitted by the Board Secretary/Business Administrator and that the Executive Session
minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of October 10, 2019 Executive Session – Released to the Public

Minutes of November 14, 2019 Workshop/Action

Minutes of November 14, 2019 Executive Session

          
2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of November 2019.  The Reconciliation Report and Secretary’s report are in agreement for the
month of November 2019.  Move that the Board of Education approve the Reconciliation of
Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month
of November 2019. The Board Secretary certifies that no line item account has been over expended
in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

8.   Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items

1.   The Daytime Solution by Walshlegacy, LLC
Move that the Board of Education approve the contract with
The Daytime Solution by Walshlegacy, LLC for home instruction services at a rate
of $ 55.00 per hour per student. (see attached exhibit)

2.  
Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)

3.   NJDOE Other Capital Project
Move that the Board of Education authorize Garrison Architects to prepare and
submit NJDOE Other Capital Project applications for Timber Creek Roofing Coating   
project.  The district acknowledges that it will receive no state aid for this project
and further authorizes Garrison Architects to amend the district Long Range Facility
Plans to include this project.

4.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency.  (see attached exhibit)

5.  Disposal of Technology Equipment
Move that the Board of Education approve the disposal of technology
equipment at Triton, Highland, and Timber Creek High Schools. (see attached exhibit)