Board Secretary

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
April 2, 2020
Administrative Office – 6:00 pm

 A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

3/12/2020

10:40 am

15 minutes

Shelter in Place

Highland

3/12/2020

11:40 am

20 minutes

Shelter in Place

Timber Creek

3/4/2020

8:31 am

21 minutes

Fire Drill

Twilight

3/13/2020

4:06 pm

4 minutes

Fire Drill

Bus Evacuations – Nothing to report


2.  Board Attendance

3.  Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation 

See Attached

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of February 20, 2020 Executive Session – Released to the Public

Minutes of March 12, 2020 Workshop/Action

Minutes of March 12, 2020 Executive Session



          
2.  Budget/Account Transfers – Nothing to Report
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report- Nothing to Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of
__________.  The Reconciliation Report and Secretary’s report are in agreement for the month of
__________.  Move that the Board of Education approve the Reconciliation of Statements report.

  1. Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation with the
appropriate district officials, that to the best of our knowledge no major accounts or fund has been over
expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the
district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2020.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes
in anticipated revenue amounts or revenue sources.

8.  Cafeteria Fund Analysis – Nothing to Report
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report – Nothing to Report

10.  Use of Facilities – Nothing to Report

 

C.  Other Monthly Action Items

 1.  Approve Bill Payments between Board Meetings
      Due to the Covid 19 pandemic and to insure that the district is able to meet its financial
      obligations to its vendors.  Move that the Board of Education authorize the Business
      Administrator to approve bill payments between board meetings.

2.  
 Shared Service Agreement with Gloucester Township School District
      Move that the Board of Education approve the Shared Services Agreement for Vehicle
      Inspection Services to be provided by Gloucester Twp. School District. (Bus Inspections
      see attached exhibit).

3.   Bid Results
      Move that the Board of Education accept and approve the bid results for the
      Timber Creek Regional High School 2020 Partial Roof Coating (March 31, 2020) and
      award the contract to Jottan Inc. pending available funds. The Board authorizes the
      Business Administrator to issue a “notice to proceed” and execute contract and documents.
      (see attached exhibit)