Board Secretary

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
May 28, 2020
Administrative Office – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills - Nothing to Report 

 

Date

Time

Evac Time

Type of Drill

Triton

 

 

 

 

Highland

 

 

 

 

Timber Creek

 

 

 

 

Twilight

 

 

 

 

Bus Evacuations – Nothing to Report

2.  Board Attendance

 3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation 

Nothing to Report

Finance/Technology 

See attached

Negotiations

Nothing to Report

Personnel 

See attached   

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 
B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of May 7, 2020 Workshop/Action
Minutes of May 7, 2020 Public Hearing
Minutes of April 23, 2020 Exec Session 

Minutes of April 23, 2020 Workshop/Action

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of April 2020.  The Reconciliation Report and Secretary’s report are in agreement for the month
of April 2020.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of
the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month
of April 2020. The Board Secretary certifies that no line item account has been over expended
in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet
the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there
are no changes in anticipated revenue amounts or revenue sources.

8.  Cafeteria Fund Analysis  
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities - nothing to report 

C.  Other Monthly Action Items

1.  Genesis Educational Services
Move that the board of Education approve the renewal of Genesis Educational Services
for the 2020-2021 school year at a cost of $ 33,750.00.

2.  Resolution for Appointment of Representative to the School Health Insurance
     Fund effective July 1, 2020 to represent the BHPRSD
Move that the Board of Education approve the appointment of Frank Rizzo
as Representative to the School Health Insurance Fund, effective
July 1, 2020 to represent the Black Horse Pike Regional School District.

3Designation of Official Newspapers
Move that the Board of Education act to approve the designation of The South
Jersey Times and The Courier Post.

4
Adoption of Existing Board Policies
Move that the Board of Education approve the adoption of existing board
policies.

5.  Appointment of Purchasing Agent
Move that the Board of Education approve the appointment of Frank Rizzo as the
District Qualified Purchasing Agent from July 1, 2020 through June 30, 2021 bid
threshold $ 40,000.

6.  Appointment of Board Secretary
Move that the Board of Education approve the appointment of Frank Rizzo as Board Secretary
from July 1, 2020 through June 30, 2021.

7.  Appointment of PACO/OPRA
Move that the Board of Education approve the appointment of Frank Rizzo
as the Public Agency Compliance Official (PACO) and Open Public
Records Official from July 1, 2020 through June 30, 2021.

8.  Appointment of Affirmative Action Officer
Move that the Board of Education approve the appointment of Julie Scully and Frank Rizzo,
the Affirmative Action Officer(s), from July 1, 2020 through June 30, 2021.

9.  Appointment of 504 Officer
Move that the Board of Education approve the appointment of Julie Scully as the District 504
Officer from July 1, 2020 through June 30, 2021.

10.  Approve Petty Cash Funds
Move that the Board of Education approve petty cash funds for the period of
July 1, 2020 through June 30, 2021, as specified below:

            Central Administration                                                           $200.00
            Building Principals                                                                   $100.00
            Special Education Student Incentive Program            $100.00
            Maintenance                                                                               $200.00                       
  
11.  Approve Tax Shelter Providers
Move that the Board of Education approve the following Tax Shelter providers and include
them as an addendum to the district 403(b) Plan Document:  Lincoln Investments,
AXA Equitable, First Investors, Metlife, Siracusa Benefits, Midland National, Franklin Templeton,
Vanguard

BE IT FURTHER RESOLVED, that The Omni Group be appointed the District’s 3rd Party
Administrator for the District’s 403(b) plans.

12.  Authorization to Award Contracts
Move that the Board of Education authorize the Business Administrator to award contracts up to
the bid threshold/quote threshold until the next reorganization meeting of the Board

13.  Approve Bill Payments between Board Meeting
Move that the Board of Education authorize the Business Administrator to approve bill
payments between board meetings.

14.
  Comprehensive Equity Officer and Title IX Officer
Move that the Board of Education approve the appointment of Julie Scully as the
Comprehensive Equity Officer and Title IX Officer from July 1, 2020 through
June 30, 2021.

13.  NJSIAA Membership
Move that the Board of Education act to approve to continue the NJSIAA Membership
renewal for Highland, Timber Creek and Triton for the period of July 1, 2020 through
June 30, 2021.

16.  
State Contracted Vendors for the 2020-2021 School Year
Move that the Board of Education approve the additional state contracted vendors to
be utilized during the 2020-2021 school year.  (see attached exhibit)

17.   Approve Cooperative Purchasing
Move that the Board of Education approve cooperative purchasing from July 1, 2020 through June 30, 2021 with:
Educational Services Commission of New Jersey
Ed Data
NJEDGE.Net, Inc.’s Edge Market
WSCA-NASPO
Hunterdon County Educational Services Commission
U.S. Communities
Government and Purchasing Alliance
Garden State Co-op
Keystone Purchasing Network
NJPA

18.   Approve Existing Curriculum
Move that the Board of Education approve the existing district curriculums for the
2020-2021 school year.

19.   Perkins Grant
Move that the Board of Education approve the submission of the Perkins
Secondary Consolidation application for Fiscal Year 2021, and accepts the
grant award of funds upon subsequent approval of the FY2021 Perkins
Secondary Consolidated application. 

20.  Frontline Education Platform and Software
Move that the Board approve the Frontline Education Platform and Software
as follows:
     IEP Direct – IEP Development and maintenance
     Absence – ASEOP – Staff attendance program
     MLP Oasys – Observation and PD development / maintenance program
     Recruiting and Hiring – Staff Employment / recruiting program
     Frontline Central – Administrative documentation module for hiring process

21.  Transportation of State Commodities
Move that the Board of Education approve Paul’s Commodity Hauling Inc.
as the vendor hauling State Commodities from Safeway Cold Storage to
the Black Horse Pike Regional School District (see attached exhibit)

22. Gloucester County Special Services School District Contract
Move that the Board of Education approve the 2020-2021 Contract
for Participation in Cooperative Transportation with Gloucester County
Special Services School District. The administrative fee will remain at 7%
of the district’s portion of each cooperative route for special education,
vocational, public and homeless students. (see attached exhibit)
 
23.   Board of Education 2020-2021 Meeting Schedule
Move that the Board of Education approve the attached 2020-2021 Meeting Schedule 
(see attached exhibit)

24.  Approve of Request for Proposal
Move that the Board of Education approve the following vendors starting
July 1, 2020 and ending June 30, 2021:

Architect                                        Garrison Architects                    
Auditor                                           Bowman & Company LLP
Bond Counsel                              Parker McCay
Counseling Services                 Center for Family Guidance, PC
Engineers                                      Jefferis Engineering Associates, LLC
                                                           Remington & Vernick Engineers
Environmental Firm                  Epic Environmental Services, LLC
                                                           Environmental Design, Inc.
                                                           Remington & Vernick Engineers
Nursing                                           Aveanna Healthcare
                                                           Bayada Home Health Care Inc.
                                                           Professional Medical Staffing
Physician                                       Harry Sharp, DO           
Solicitor                                          Wade, Long, Wood & Long, LLC
Special Conflicts Counsel       Archer & Greiner, PC
                                                           Parker McCay
                                                           Capehart Scatchard Attorneys at Law
Substitute Teacher Services   Kelly Services Inc.
Therapy Services                         Advanced Education Centers, LLC.
                                                            Advanced School Staffing
                                                            General Healthcare Resources, LLC
                                                            Jump Ahead Pediatrics
                                                            Kaleidoscope Education Solutions
                                                            Virtua Physical Therapy and Rehab School Services

25. Extraordinary Unspecifiable Services
Move that the Board of Education approve the following Extraordinary Unspecifiable Services
providers for the 2020-2021 school year.
Broker of Records of Employee Benefits    Conner Strong & Buckelew
Insurance Consultant                                          Connor Strong & Buckelew

26.  Anti-Bullying Coordinator
Move that the Board of Education approve Julie Scully as the district's Anti Bullying Coordinator
from July 1, 2020 through June 30, 2021.  

27.  NJSIG Safety Grant
Move that the Board of Education approve the NJSIG Safety Grant application for 2020 in
the amount of $12,740.23.

28.  Schools Health Insurance Fund 2020-2021 Wellness Grant
Move that the Board of Education approve the 2020-2021 Schools Health
Insurance Wellness Grant application (see attached exhibit)

29.  FYSY 2021 IDEA Grant 
Move that the Board of Education accepts the allocation of funds for the FYSY21 IDEA Grant in
the amount of $886,493.  The Board of Education approves the submission of the
FYSY 2021 IDEA Grant as per the attached exhibit.  (see attached exhibit)

30.  SEMI Corrective Action Plan
Move that the Board of Education approve the SEMI corrective plan.  (see attached exhibit)