Board Secretary

 

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 25, 2020
Triton Regional High School – 6:00 pm

 

A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

 

 

 

 

Highland

 

 

 

 

Timber Creek

 

 

 

 

Twilight

 

 

 

 

Bus Evacuations – Nothing to Report

2.  Board Attendance

3.  Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

See attached 

Negotiations

Nothing to Report

Personnel

See attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of April 23, 2020 Exec Session released to the public
Minutes of May 28, 2020 Workshop/Action

Minutes of May 28, 2020 Exec Session

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of May 2020.  The Reconciliation Report and Secretary’s report are in agreement for the month
of May 2020.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after
review of the secretary’s monthly financial report (appropriations section) and upon consultation
with the appropriate district officials, that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2020.
The Board Secretary certifies that no line item account has been over expended in violation of
N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial
obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes
in anticipated revenue amounts or revenue sources.

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities - nothing to report 


C.  Other Monthly Action Items  

1.  College Board Contract for SAT Program
Move that the Board of Education approve the contract with College Board for SAT
Program in the total cost of $61,200.00. (see attached exhibit

2.  Comegno Law Group, P.C
Move that the Board of Education approve the appointment of Comegno Law Group, P.C.  
as special counsel for select Special Education / Conflicts cases on an as needed basis. 

3.  Bill Payment Resolution for Payments during the summer
Move that the Board of Education approve the Resolution allowing the Board Secretary
to make all bill payments, with the full Board to ratify at our August meeting.

4Transfer of Current Year Surplus to Reserve
WHEREAS
, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish
and/or deposit into certain reserve accounts at year end, and

WHEREAS
, the aforementioned statutes authorize procedures, under the authority of
the Commissioner of Education, which permit a board of education to transfer anticipated  
excess current revenue or unexpended appropriations into reserve accounts during the
month of June by board resolution, and

WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit 
anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS
, the Black Horse Pike Regional Board of Education has determined that
up to $3,000,000 is available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED
by the Black Horse Regional Board of Education
that it hereby authorizes the District’s School Business Administrator to make this transfer 
consistent with all applicable laws and regulations.

5.  Transfer Resolution to Close out the 2019-2020 School Year
Move that the Board of Education approve the Resolution allowing the Board Secretary
to make all transfers needed to close out the current fiscal year, with the full Board to
ratify at our August meeting.

6Authorizaion to Sign Checks 
Move that the Board of Education approve the district officials to sign checks on behalf of
the district until the next reorganization meeting of the Board.   (see attached exhibit)
  
7.  Voorhees Pediatric Rehabilitation Services
Move that the Board of Education approve the contract for Related Services for Homebound
student.  (see attached exhibit)

8.  Anticipated Contracts for 2020-2021
Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of
Education intends to renew, award, or permit to expire the following contracts previously
awarded by the Board of Education.  These contracts are, have been, and will continue to be in
full compliance with all state and federal statutes and regulations; in particular, New Jersey
Title 18A:18, et.seq. NJAC Chapter 23, and Federal Procurement Regulations 2CFR
Part 200.317 et. Seq.  (see attached exhibit)

9.   NCLB Title I, II, III & IV 
Move that the Board of Education approve the NCLB Title I, II, III, & IV allocations for the
2020-2021 school year. (see attached exhibit)
Title I Total             $ 658,625
Title II Part A          $ 115,039
Tittle III                   $ 18,317
Title IV                     $ 41,167
Total Allocation   $833,148

10.  Grant Salaries
Move that Board of Education approve the Salaries Charged to the following 19/20 Grants:
a) Title I (see attached exhibit)         

11.  Annual K-9 Searches
Move the Board of Education authorize local law enforcement to conduct annual
K-9 searches in each building during the course of the 20-21 school year in conjunction
with Shelter in Place drills.
           
12.  Republic Services of NJ
Move that the Board of Education approve Republic Services of NJ as
awarded by Gloucester Township BOE in the amount of $ 59,014.00 (year one) and
$ 60,785.24 (year two) for the period of 7/1/20- 6/30/22. This approval is subject to
Gloucester Township Public Schools pending award on June 30, 2020.                 

13Marksmen Landscaping, LLC Contract
Move that the Board of Education approve the contract with
Marksmen Landscaping, LLC for a maximum of $ 39,975.00 for the 20/21 school year
based on services.  (see attached exhibit)

14.  Gloucester County Special Services School District Service  Proposal
Move that the Board of Education approve the 2020-2021 Service Proposal with
Gloucester County Special Services School District (see attached exhibit)
 
15.  The Daytime Solution by Walshlegacy, LLC
Move that the Board of Education approve the contract with
The Daytime Solution by Walshlegacy, LLC for home instruction services at a rate
of $ 55.00 per hour per student. (see attached exhibit)

16.  Extension of Contracts
Move that the Board of Education approve the following contracts for one year renewals for the
2020-2021 school year:
Bread                                             Deluxe Italian Bakery, Inc.
Milk                                                Hy-Point Dairy Farms, Inc.
Student Safety Specialist      K.D. National Force Security & Investigations, LLC

17.  Tax Anticipation Note
Move that the Board of Education approve the issuance and sale of Tax Anticipation notes
on behalf of Black Horse Pike Regional School District. (see attached exhibit)   

18.  Brett DiNovi & Associates LLC
Move that the Board of Education approve the agreement with Brett DiNovi Associates for
Behavior/Educational Consultation from July 1, 2020 to June 30, 2021. (see attached exhibit)

19.  Bid Results for HVAC
Move that the Board of Education accept and approve the bid results for the Highland High
School HVAC equipment and support and award the contract to Luce Schwab and Kase, Inc.
for the amount of $ 30,141.10 pending available funds.  The board authorizes the Business
Administrator to issue a “notice to proceed” and execute contract and documents.

Bid Results:
Luce Schwab and Kase, Inc. - $ 30,041.10
McCloskey mechanical Contractors, Inc. - $ 58,564.00