BOARD SECRETARY

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
August 13, 2020
Triton Regional High School – 6:00 pm

 
A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

 

 

 

 

Highland

 

 

 

 

Timber Creek

 

 

 

 

Twilight

 

 

 

 

Bus Evacuations – Nothing to Report

 2.  Board Attendance

 3.  Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

 

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of May 28, 2020 Exec Session released to the public
Minutes of June 25, 2020 workshop/Action
Minutes of July 14, 2020 Workshop/Action
Minutes of July 14, 2020 Exec Session 

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report 
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of June 2020.  The Reconciliation Report and Secretary’s report are in agreement for the month of June 2020.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of June 2020. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report 

10. Use of Facilities – Nothing to report

C.  Other Monthly Action Items

1.  Amend Appointment of Purchasing Agent increasing the bid threshold
Move that the Board of Education approve the appointment of Frank Rizzo as the
District Qualified Purchasing Agent from July 1, 2020 through June 30, 2021 bid
threshold $ 44,000.

2.  Republic Services of NJ
Move that the Board of Education approve Republic Services of NJ for Waste/Recycling
Services as awarded by Gloucester Township BOE for two years.  
7/1/20 – 6/30/21 in the amount of $ 59,014.80
7/1/21 – 6/30/22 in the amount of $ 60,785.24

3.  State Aid Reduction
Move that the Board approve the use/transfer of Unassigned General Fund Surplus
in the amount of $ 599,158 to support the 20/21 school budget to offset the State Aid
reduction the amount of $ 599,158.

4.  Perkins Grant 
Move that the Board of Education approve the submission of the Perkins Secondary Consolidation
application for Fiscal Year 2021, and accepts the grant award of funds upon subsequent approval of 
FY2021 Perkins Secondary Consolidated application.  (see attached exhibit)