BOARD SECRETARY

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
October 22, 2020
Triton Regional High School – 6:00 pm

A.  INFORMATION ITEMS

  1. Required Monthly Drills- Nothing to Report

     

    Date

    Time

    Evac Time

    Type of Drill

    Triton

    09/18/2020
    09/24/2020
    09/25/2020
    09/28/2020
    09/29/2020

    10:50 am
    7:35 am
    7:35 am
    7:35 am
    7:35 am

    5 minutes
    1 min. 47 secs.
    1 min. 42 secs.
    1 min. 45 secs.
    1 min. 43 secs.

    Security Communications Drill
    Fire Drill
    Fire Drill
    Fire Drill
    Fire Drill

    Highland

     

    9/28/2020
    9/24/2020
    9/25/2020
    9/28/2020
    9/29/2020

     

    7:34 am
    7:37 am
    7:35 am
    7:35 am
    7:34 am

     

    3 minutes
    6 minutes
    3 minutes
    3 minutes
    2 minutes

     

    Security Communications Drill
    Fire Drill
    Fire Drill
    Fire Drill
    Fire Drill 

    Timber Creek

    09/17/20
    09/24/2020
    09/25/2020
    09/28/2020
    09/29/2020

    2:09 pm
    7:35 am
    7:37 am
    7:40 am
    7:34 am

    13 minutes
    5 mins. 2 secs.
    5 minutes
    4 mins. 3 secs.
    4 mins. 8 secs.

    Security Communications Drill
    Fire Drill
    Fire Drill
    Fire Drill
    Fire Drill

    Bus Evacuations – Nothing to Report

                   
2.  Board Attendance 

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology 

See attached

Negotiations

Nothing to Report

Personnel 

See attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 
B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of August 13, 2020 Exec Session released to the public
Minutes of March 12, 2020 Exec Session released to the public
Minutes of September 17, 2020 Workshop/Action
Minutes of September 17, 2020 Exec Session

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report 
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the months of revised
June 2020, August 2020 and September 2020.  The Reconciliation Report and Secretary’s report are in
agreement for the months of revised June 2020, August 2020 and September 2020.  Move that the Board of Education approve
the Reconciliation of Statements report.  (see attached exhibit)

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the months of
August 2020 and September 2020. The Board Secretary certifies that no
line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and
that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities – Nothing to Report

C.  Other Monthly Action Items

1.  Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit)

2.  Revised Board of Education 2020-2021 Meeting Schedule
Move that the Board of Education approve the attached revised 2020-2021 Meeting Schedule 
(see attached exhibit)

3.  Gloucester County Institute of Technology Contract
Move that the Board of Education approve the 2020-2021 contract with Gloucester County
Institute of Technology for thirteen students.  The cost of tuition is $ 2,502.00 per year
plus the non-resident fee of $ 5,364.00 per year per student.  Total cost per student will
be $ 7,866.00 per student or $ 102,258.00 total per year for all thirteen students. 
(see attached exhibit)

4.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency.  (see attached exhibit)

5.  Purchase New Blue Bird Bus
Move that the Board of Education authorize the purchase of 2021 Model Year 54 Passenger 
Blue Bird “Vision” School Bus as per Bid Item #8B in the Educational Services Commission 
of New Jersey Cooperative Bid #ESCNJ 19/20-22 Opened on 10/3/2019 in the amount of 
$ 135,087.30 (see attached exhibit)

6.  Comprehensive Maintenance Plan and the MP-1

Move that the Board of Education approve the Comprehensive Maintenance Plan and the
Annual Maintenance Budget Amount Worksheet.  (see attached exhibit)

7.  Joint Transportation Contract with Newark Board of Education
Move that the Board of Education approve the joint transportation contract between
Black Horse Pike Regional School District and Newark Board of Education for the 2020-2021
school year.  (see attached exhibit)