BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
May 13, 2021
Timber Creek Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills- Nothing to Report

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
April 2021.  The Reconciliation Report and Secretary’s report are in agreement for the month of
April 2021.  Move that the Board of Education approve the Reconciliation of Statements report.
(see attached exhibit)

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
April 2021. The Board Secretary certifies that no line item account has been over
expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.   

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10. Use of Facilities

C.  Other Monthly Action Items

1.  Bill Payment Resolution for payments between meetings
Move that the Board of Education approve the Resolution allowing the Business Administrator / Board
Secretary to make all bill payments, with the full board to ratify at the June 2021 meeting. 

2.  Designation of Official Newspapers
Move that the Board of Education act to approve the designation of The South
Jersey Times and The Courier Post as the official newspapers.

3.  Adoption of Existing Board Policies
Move that the Board of Education approve the adoption of existing board
policies.

4.  Transportation of State Commodities
Move that the Board of Education approve Paul’s Commodity Hauling Inc.
as the vendor hauling State Commodities from Safeway Cold Storage to
the Black Horse Pike Regional School District (see attached exhibit).

5.  Approve Petty Cash Funds
Move that the Board of Education approve petty cash funds for the period of
July 1, 2021 through June 30, 2022, as specified below:

         Central Administration                                                         $200.00
         Building Principals                                                                 $100.00
         Special Education Student Incentive Program          $100.00
         Maintenance                                                                             $200.00

6.  Approve Existing Curriculum
Move that the Board of Education approve the existing district curriculums for the
2021-2022 school year.

7.  Frontline Education Platform and Software
Move that the Board approve the Frontline Education Platform and Software
as follows: 
IEP Direct – IEP Development and maintenance
Absence – ASEOP – Staff attendance program
MLP Oasys – Observation and PD development / maintenance program
Recruiting and Hiring – Staff Employment / recruiting program
Frontline Central – Administrative documentation module for hiring process

8.  State Contracted Vendors for the 2021-2022 School Year
Move that the Board of Education approve the additional state contracted vendors to
be utilized during the 2021-2022 school year.  (see attached exhibit)

9.  Joint Transportation Agreement with Rancocas Valley Regional High School  
Move that the Board of Education approve the joint transportation agreement with
Rancocas Valley Regional High School for the 2020-2021 school year.
(see attached exhibit)

10.  Genesis Educational Services
Move that the board of Education approve the renewal of Genesis Educational Services for the
2021-2022 school year at a cost of $ 33,750.00.

11.  Authorization to Award Contracts
Move that the Board of Education authorize the Business Administrator to award contracts up to
the bid threshold/quote threshold until the next reorganization meeting of the Board.

12.  Approve Tax Shelter Providers
Move that the Board of Education approve the following Tax Shelter providers and include
them as an addendum to the district 403(b) Plan Document:  Lincoln Investments,
AXA Equitable, First Investors, Metlife, Siracusa Benefits, Midland National, Franklin, Templeton,
Vanguard

BE IT FURTHER RESOLVED, that the Omni Group be appointed the District’s 3^rd Party
Administrator for the District’s 403(b) plans.

13.  Approve Cooperative Purchasing
Move that the Board of Education approve cooperative purchasing from July 1, 2021 through
June 30, 2022 with:
Educational Services Commission of New Jersey
Ed Data
NJEDGE>net, Inc.’s Edge Market
WSCA-NASPO
Hunterdon County Educational Services Commission
U.S. Communities
Government and Purchasing Alliance
Garden State Co-op
Keystone Purchasing Network
NJPA

14.  Resolution for Appointment of Representative to the School Health Insurance
       Fund effective July 1, 2021 to represent the BHPRSD
Move that the Board of Education approve the appointment of Frank Rizzo
as Representative to the School Health Insurance Fund, effective
July 1, 2021 to represent the Black Horse Pike Regional School District.

15.  Appointment of Purchasing Agent
Move that the Board of Education approve the appointment of Frank Rizzo as the
District Qualified Purchasing Agent from July 1, 2021 through June 30, 2022 bid
threshold $ 44,000.

16.  Appointment of Board Secretary
Move that the Board of Education approve the appointment of Frank Rizzo as Board Secretary
from July 1, 2021 through June 30, 2022.

17.  Appointment of PACO/OPRA
Move that the Board of Education approve the appointment of Frank Rizzo
as the Public Agency Compliance Official (PACO) and Open Public
Records Official from July 1, 2021 through June 30, 2022.

18.  Appointment of Affirmative Action Office
Move that the Board of Education approve the appointment of Julie Scully and Frank Rizzo,
as the Affirmative Action Officer(s), from July 1, 2021 through June 30, 2022.

19.  Appointment of 504 Office
Move that the Board of Education approve the appointment of Julie Scully as the District 504
Officer from July 1, 2021 through June 30, 2022.

20.  Comprehensive Equity Officer and Title IX Officer
Move that the Board of Education approve the appointment of Julie Scully as the
Comprehensive Equity Officer and Title IX Officer from July 1, 2021 through
June 30, 2022.

21.   Anti-Bullying Coordinator
Move that the Board of Education approve Julie Scully as the district’s
Anti-Bullying Coordinator from July 1, 2021 through June 30, 2022.

22.   NJSIAA Membership
Move that the Board of Education act to approve to continue the NJSIAA Membership
renewal for Highland, Triton and Timber Creek for the period of July 1, 2021 through
June 30, 2022. (see attached exhibit)

23. Approve of Request for Proposals
Move that the Board of Education approve the following vendors starting
July 1, 2021 and ending June 30, 2022:

Architect                                         Garrison Architects                    
Auditor                                            Bowman & Company LLP
Bond Counsel                               Parker McCay
Counseling Services                  Center for Family Guidance, PC
                                                            Sage Thrive Alliance Group
Engineers                                       Jefferis Engineering Associates, LLC
                                                            Remington & Vernick Engineers
Environmental Firm                   Environmental Design, Inc.
                                                            Epic Environmental Services, LLC
                                                            Remington & Vernick Engineers
Nursing                                            Aveanna Healthcare
                                                            Bayada Home Health Care Inc.
                                                            Professional Medical Staffing
                                                            Star Pediatric Home Care Agency, Inc.
Physician                                        Harry Sharp, DO           
Solicitor                                          Wade, Long, Wood & Long, LLC
Special Conflicts Counsel        Archer & Greiner PC
                                                            Capehart Scatchard
                                                            Parker McCay                                                                                                     
Therapy Services                         Advanced Education Centers, LLC.
                                                            First Children Learning Services
                                                            General Healthcare Resources, LLC
                                                            Jump Ahead Pediatrics
                                                            Virtua Rehab School Services                                                          

24.  Extraordinary Unspecifiable Services
Move that the Board of Education approve the following Extraordinary Unspecifiable Services
providers for the 2021-2022 school year.
Broker of Records of Employee Benefits    Conner Strong & Buckelew
Insurance Consultant                                          Connor Strong & Buckelew

25.  Peer Review for Bowman & Company LLP.
Move that the Board of Education recognize the Peer Review for Bowman and Company LLP as part of
their appointment.  (see attached exhibit)