BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 22, 2021
Triton Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills- Nothing to Report

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of March 18, 2021 Executive Session
Minutes of April 22, 2021 Workshop/Action
Minutes of April 22, 2021 Executive Session
Minutes of May 6, 2021 Public Hearing

Minutes of May 6, 2021 Executive Session

Minutes of May 13, 2021 Workshop/Action
Minutes of May 13, 2021 Executive Session

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month May 2021. 
The Reconciliation Report and Secretary’s report are in agreement for the month of May 2021. 
Move that the Board of Education approve the Reconciliation of Statements report. (see attached exhibit)

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
May 2021. The Board Secretary certifies that no line item account has been over
expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are
available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.  

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items

1.  Bill Payment Resolution for Payments during the summer
Move that the Board of Education approve the Resolution allowing the Business Administrator /
Board Secretary to make all bill payments, with the full Board to ratify at our August meeting.   

2. Authorization to Sign Checks
Move that the Board of Education approve the district officials to sign checks on behalf of
the district until the next reorganization meeting of the Board.   (see attached exhibit)     

3.   Transfer of Current Year Surplus to Reserve
WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish
and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statutes authorize procedures, under the authority of
the Commissioner of Education, which permit a board of education to transfer anticipated  
excess current revenue or unexpended appropriations into reserve accounts during the
month of June by board resolution, and

WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit 
anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Black Horse Pike Regional Board of Education has determined that
up to $3,000,000 is available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education
that it hereby authorizes the District’s School Business Administrator to make this transfer 
consistent with all applicable laws and regulations.

4.   Transfer Resolution to Close out the 2020-2021 School Year
Move that the Board of Education approve the Resolution allowing the Board Secretary
to make all transfers needed to close out the current fiscal year, with the full Board to
ratify at our August meeting.

5.  Parent Transportation Contract
Move that the Board of Education approve the Parent Transportation Contract with
Anthony & Theresa McMahon for the maximum amount of $ 6,500.00 for the 2021-2022 school year.
(see attached exhibit)

6.  Disposal of Books 
Move that the Board of Education approve the disposal of 99 books currently at Highland High School.
Holt Science Spectrum Physical 2008 ISBN - 978003093644

7.   NJSIG Safety Grant
Move that the Board of Education approve the NJSIG Safety Grant application for 2020 in
the amount of $11,999.00. (see attached exhibit)
 
8.   Disposal of Tech Ed Department Equipment
Move that the Board of Education approve the disposal of a Delta band saw which is beyond repair and
no longer safe for use at Timber Creek Regional High School.  The details are as follows:
Make:  Roland
Type:  Delta Band Saw
Model No.: 28-275
Serial No.: 00G95112

9.  Donation
Move that the Board of Education approve the donation of a popcorn machine to Timber Creek
egional High School from Lisa Ardron.

10.  Perkins GrantMove that the Board of Education approve the submission of the Perkins
Secondary Consolidation application for Fiscal Year 2022, and accepts the
grant award of funds upon subsequent approval of the FY2022 Perkins
Secondary Consolidated application.  (see attached exhibit). 

11.  Board of Education 2021-2022 Meeting Schedule
Move that the Board of Education approve the attached 2021-2022 Meeting Schedule 
(see attached exhibit)

12.   Grant Salaries
Move that Board of Education approve the Salaries Charged to the following 20/21 Grants:
a) Title I (see attached exhibit)   

13.   Disposal of Text Books
Move that the Board of Education approve the disposal of books from Triton Regional High School. 
The details are as follows:
Forensic Science – 9 copies, ISBN 0-8493-2747-4, copyright 2005
Forensic Science workbook - 13 copies,  ISBN 0-8493-2132-8, copyright 2005
Criminalistics Lab Manual - 11 copies, ISBN 0-13-112681-4, copyright 2004
Modern Biology- 40 copies, ISBN-0-03-056541- 3 copyright 2002

14.   Gloucester County Special Services School District Service Proposal
Move that the Board of Education approve the 2021-2022 Service Proposal with
Gloucester County Special Services School District (see attached exhibit)

15.   BorderLan Security
Move that the Board of Education approve the agreement with BorderLAN Security for content filtering
and classroom management effective dates 8/23/2021 through 8/22/2024 (see attached exhibit)
   
16.  Anticipated Contracts for 2021-2022
Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of
Education intends to renew, award, or permit to expire the following contracts previously
awarded by the Board of Education.  These contracts are, have been, and will continue to be in
full compliance with all state and federal statutes and regulations; in particular, New Jersey
Title 18A:18, et.seq. NJAC Chapter 23, and Federal Procurement Regulations 2CFR
Part 200.317 et. Seq.  (see attached exhibit)

17.  Extension of Contracts
Move that the Board of Education approve the following contracts for one year renewals for the
2021-2022 school year:
Bread                                              Deluxe Italian Bakery, Inc.
Milk                                                 Hy-Point Dairy Farms, Inc.
Student Safety Specialist      K.D. National Force Security & Investigations, LLC
  
18.  Disposal of Art Equipment
Move that the Board of Education approve the disposal of worn out art equipment listed below.
Amaco Potter's wheel - non-working, maintenance tried to fix but can't get the parts
Model No. 15, Serial No. 15B 3699
1977 Shimpo Potter's Wheel - non-working, missing parts
Model No. Whisper RK-2, Serial No. 60276171 

19.  NCLB Title I, II, III & IV
Move that the Board of Education approve the NCLB Title I, II, III, & IV allocations for the
2021-2022 school year. (see attached exhibit)
Title I Total             $ 542,787
Title II Part A          $   97,045
Tittle III                   $   10,190
Title IV                     $   40,804
Total Allocation   $ 690,826

20.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency.  (see attached exhibit)

21.  IDEA Grant
Move that the Board of Education authorize the submission of the application and acceptance of the
IDEA Grant in the amount of $ 847,085.00. 

22.  ESSER III Grant
Move that the Board of Education authorize the submission of the application and acceptance of the
ESSER III Grant - American Rescue Plan Elementary and Secondary School Emergency Relief
(ARP ESSER Fund) in the amount of $ 4,115,024.00. 

23.  Bid Results / Award HVAC Services & Mechanicals
Move that the Board of Education accept and approve the bid results for the HVAC Services and
Mechanicals and award the contract to Herman Goldner Company Inc. pending available funds.  The
Board authorizes the Business Administrator to issue a “notice to proceed” and execute contract and
documents.  (see attached exhibit)

24.  Bid Results / Award Timber Creek Control System Replacement
Move that the Board of Education accept and approve the bid results for Timber Creek Control System
replacement and award the contract to Herman Goldner Co., Inc. pending available funds.  The
Board authorizes the Business Administrator to issue a “notice to proceed” and execute contrant and
documents.  (see attached exhibit)

25.  Inspira Health Network Urgent Care P.C. Occupational Health Services Agreement
Move that the Board of Education approve the Occupational Health Services Agreement with Inspira
Network Urgent Care, P.C. (see attached exhibit)

26.  Comegno Law Group, P.C.
Move that the Board of Education approve the appointment of Comegno Law Group, P.C.  
as special counsel for select Special Education / Conflicts cases on an as needed basis. 

27.  Compensatory Education Settlement
Move that the Board of Education approve the Compensatory Education Settlement for student
2007401. (see attached exhibit)

28.  Compensatory Education Settlement
Move that the Board of Education approve the Compensatory Education Settlement for student
2006358. (see attached exhibit) 

29.  Schools Health Insurance Fund 2021-2022 Wellness Grant
Move that the Board of Education approve the 2021-2022 Schools Health
Insurance Wellness Grant application (see attached exhibit)