Board Secretary

 

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
October 21, 2021
Timber Creek Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills- Nothing to Report

 

Date

Time

Evac Time

Type of Drill

Triton

9/16/2021
9/17/2021

9:35 am
11:30 am

3 mins. 10 secs.10 minutes

Fire Drill
Shelter in Place

Highland

9/10/2021
9/16/2021
9/17/2021

7:35 am
8:25 am
12:30 pm

3 minutes
5 minutes
15 minutes

Fire Drill
Shelter in Place
Fire Drill Unplanned

Timber Creek

9/20/2021
9/20/2021
9/28/2021

9:35 am
10:04 am
8:33 am

11 minutes
10 minutes
6 minutes

Fire Drill
Fire Drill
Shelter in Place

Bus Evacuations – See attached 

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs  

See attached  

Facilities/Security/Transportation

Nothing to Report

Finance/Technology  

See attached

Negotiations

Nothing to Report

Personnel  

See attached  

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report


B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by
the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
public for all items that no longer need to be held confidential:    

Minutes of August 26, 2021 Executive Session released to the Public
Minutes of September 16, 2021 Workshop/Action

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of August 2021 and September 2021.  The Reconciliation Report and Secretary’s report are in
agreement for the month of August 2021 and September 2021.  Move that the Board of Education
approve the Reconciliation of Statements report. (see attached exhibit)

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
August 2021 and September 2021. The Board Secretary certifies that no line item
account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient
funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.  

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.   

9.  Student Activity Account Report 

10.  Use of Facilities

C.  Other Monthly Action Items  

1.  Tuition Contracts 
Move that the Board of Education approve tuition contracts.  (see attached exhibit)

2.  Joint Transportation Contract with Robbinsville Public Schools   
Move that the Board of Education approve the joint transportation contract between
Black Horse Pike Regional School District and Newark Board of Education for the 2021-2022
school year.  (see attached exhibit)

3.  Joint Transportation Contract with Trenton Board of Education
   
Move that the Board of Education approve the joint transportation contract between
Black Horse Pike Regional School District and Trenton Board of Education for the 2021-2022
school year.  (see attached exhibit)

4.
  Disposal of Technology Equipment
Move that the Board of Education approve the disposal of Chromebooks at Triton Regional High
School. (see attached exhibit)

5
Permission to Donate Color Guard Equipment   
Move that the Board of Education approve the donation of Color Guard Flags, outfits and other
miscellaneous items that Triton Regional High School will no longer use.  They will be donated
to a local Color Guard Organization or schools. 

6.
  Permission to Donate Marching Band Equipment
Move that the Board of Education approve the donation of Marching Band uniforms, show
props, and other miscellaneous items that Triton Regional High School will no longer use. 
They will be donated to a local Marching Band Organization or schools. 

7.  2021-2022 Contract for Educational Services provided to DC&F
Move that the Board of Education approve the 2021-2022 Contract for
Educational Services provided to Department of Children and Families
Office of Education students.  (see attached exhibit)  

8.  Disposal of Equipment
Move that the Board of Education approve the disposal of equipment at
Triton Regional High School. 
One Cannon 100-240V iPF650 Color Printer model number AACF2396
One Dukane IMSAGE Pro 3LCD Multimedia Projector model number F9FU02300 ED-A100

9.  Parent Transportation Contract
Move that the Board of Education approve the Parent Transportation Contract with
Sandy Johnson for the maximum amount of $ 12,200.00 for the 2021-2022 school year.
(see attached exhibit)

10.  McKinney-Vento/DCP&P-Tuition Placements
Move that the Board of Education approve the tuition placements for the
students listed within the attached exhibit, in accordance with the
McKinney-Vento Act, as well as the Department of Children and Families,  
Division of Child Protection and Permanency.  (see attached exhibit)         

11.  Comprehensive Maintenance Plan and the MP-1
Move that the Board of Education approve the Comprehensive Maintenance Plan and
the Annual Maintenance Budget Amount Worksheet.  (see attached exhibit)

12.  Purchase New Blue Bird Bus
Move that the Board of Education authorize the purchase of 2023 Model Year 54 Passenger
Blue Bird “Vision” School Bus as per Bid Item #8A in the Educational Services Commission
of New Jersey Cooperative Bid #ESCNJ 20/21-23 Opened on 10/7/2020 in the amount of
$ 116,628.85 (see attached exhibit)

13.  Amendment to the Facilities Use and License Agreement with Camden County College
Move that the Board of Education approve the Facilities Use and License Agreement between
Camden County College and the Black Horse Pike Regional School District for the Center for
Alternative Restorative Education Program at Camden County College.  (see attached exhibit)