Board Secretary

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
May 19, 2022
Triton Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

4/26/2022
4/29/2022

9:30 am
8:30 am

2 mins. 57 secs.
5 minutes

Fire Drill
Evacuation Drill   

Highland

4/1/2022
4/29/2022

9:21 am
12:15 pm

4 minutes
4 minutes

Fire Drill
Lock Down

Timber Creek

4/14/2022
4/29/2022

9:26 am
11:15 am

6 minutes
25 minutes

Fire Drill
Evacuation Drill

Bus Evacuations – nothing to report

                    

2.  Board Attendance

3.  Committee Meeting Schedule/Reports

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of March 24, 2002 Executive Session released to the Public 
Minutes of April 28, 2022 Workshop/Action

Minutes of April 28, 2022 Executive Session
    

Minutes of May 5, 2022 Public Hearing

Minutes of May 5, 2022 Executive Session
    

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of April 2022.  The Reconciliation Report and Secretary’s report are in agreement for the month
of April 2022.  Move that the Board of Education approve the Reconciliation of Statements report.
(see attached exhibit)

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
April 2022. The Board Secretary certifies that no line item account has been over expended
in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.  

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.   

9.  Student Activity Account Report

10.  Use of Facilities


C.  Other Monthly Action Items  

 

1.  Bill Payment Resolution for payments between meetings
Move that the Board of Education approve the Resolution allowing the Business
Administrator / Board Secretary to make all bill payments, with the full board to ratify
at the June 2022 meeting. 

2Designation of Official Newspapers
Move that the Board of Education act to approve the designation of
The South Jersey Times and The Courier Post as the official newspapers.

3Adoption of Existing Board Policies
Move that the Board of Education approve the adoption of existing board
policies.

4.  Transportation of State Commodities
Move that the Board of Education approve Paul’s Commodity Hauling Inc.
as the vendor hauling State Commodities from Safeway Cold Storage to
the Black Horse Pike Regional School District (see attached exhibit).

5.  Approve Petty Cash Funds
Move that the Board of Education approve petty cash funds for the period of
July 1, 2022 through June 30, 2023, as specified below:

Central Administration                                                $200.00
Building Principals                                                        $100.00
Special Education Student Incentive Program $100.00
Maintenance                                                                    $200.00
Transportation                                                                $400.00

6.  Approve Existing Curriculum
Move that the Board of Education approve the existing district curriculums for the
2022-2023 school year.

7.     Frontline Education Platform and Software
Move that the Board approve the Frontline Education Platform and Software
as follows:

IEP Direct – IEP Development and maintenance
Absence – ASEOP – Staff attendance program
MLP Oasys – Observation and PD development / maintenance program
Recruiting and Hiring – Staff Employment / recruiting program
Frontline Central – Administrative documentation module for hiring process

8.  State Contracted Vendors for the 2022-2023 School Year
Move that the Board of Education approve the additional state contracted vendors to
be utilized during the 2022-2023 school year.  (see attached exhibit)

9.  Authorization to Award Contracts

Move that the Board of Education authorize the Business Administrator to award contracts up to
the bid threshold/quote threshold until the next reorganization meeting of the Board.

10.   Approve Tax Shelter Providers
Move that the Board of Education approve the following Tax Shelter providers and include
them as an addendum to the district 403(b) Plan Document:  Lincoln Investment,
Equitable, Delaware Funds, Metlife, Siracusa Benefits, Midland National, Franklin, Templeton,
Vanguard

BE IT FURTHER RESOLVED, that the Omni Group be appointed the District’s 3rd Party
Administrator for the District’s 403(b) plans.

11.   Approve Cooperative Purchasing
Move that the Board of Education approve cooperative purchasing from July 1, 2022 through
June 30, 2023 with:
Educational Services Commission of New Jersey
Ed Data
NJEDGE>net, Inc.’s Edge Market
WSCA-NASPO
Hunterdon County Educational Services Commission
U.S. Communities
Government and Purchasing Alliance
Garden State Co-op
Keystone Purchasing Network
NJPA

12.  Resolution for Appointment of Representative to the School Health Insurance
Fund effective July 1, 2022 to represent the BHPRSD
Move that the Board of Education approve the appointment of Frank Rizzo
as Representative to the School Health Insurance Fund, effective
July 1, 2022 to represent the Black Horse Pike Regional School District.

13.  Appointment of Purchasing Agent
Move that the Board of Education approve the appointment of Frank Rizzo as the
District Qualified Purchasing Agent from July 1, 2022 through June 30, 2023 bid
threshold $ 44,000.

14.   Appointment of Board Secretary
Move that the Board of Education approve the appointment of Frank Rizzo as Board Secretary
from July 1, 2022 through June 30, 2023.

15.   Appointment of PACO/OPRA
Move that the Board of Education approve the appointment of Frank Rizzo
as the Public Agency Compliance Official (PACO) and Open Public
Records Official from July 1, 2022 through June 30, 2023.

16.  Appointment of Affirmative Action Office
Move that the Board of Education approve the appointment of Julie Scully and Frank Rizzo,
as the Affirmative Action Officer(s), from July 1, 2022 through June 30, 2023.

17.  Appointment of 504 Officer
Move that the Board of Education approve the appointment of Erika Silich as the District 504
Officer from July 1, 2022 through June 30, 2023.

18.  Comprehensive Equity Officer and Title IX Officer
Move that the Board of Education approve the appointment of Julie Scully as the
Comprehensive Equity Officer and Title IX Officer from July 1, 2022 through
June 30, 2023.

19.  Anti-Bullying Coordinator
Move that the Board of Education approve Julie Scully as the district’s
Anti-Bullying Coordinator from July 1, 2022 through June 30, 2023.

20.  NJSIAA Membership
Move that the Board of Education act to approve to continue the NJSIAA Membership
renewal for Highland, Triton and Timber Creek for the period of July 1, 2022 through
June 30, 2023.  (see attached exhibit)

21.  Approve of Request for Proposals
Move that the Board of Education approve the following vendors starting
July 1, 2022 and ending June 30, 2023:

                        Architect                                              Garrison Architects              
                        Auditor                                                 Bowman & Company LLP
                        Bond Counsel                                    Parker McCay
                        Counseling Services                       Center for Family Guidance, PC
                                                                                         First Children Services
                        Engineers                                             Remington & Vernick Engineers
                        Environmental Firm                        Epic Environmental Services, LLC
                                                                                         Environmental Design, Inc.
                                                                                         Remington & Vernick Engineers
                        Nursing                                                 Bayada Home Health Care Inc.
                                                                                         Professional Medical Staffing  
                        Physician                                             Harry Sharp, DO      
                        Solicitor                                                Wade, Long, Wood & Long, LLC
                        Special Conflicts Counsel             Capehart Scatchard
                                                                                         Comegno Law Group, PC
                                                                                         Parker McCay                                                                                                    
                        Therapy Services                             AMN Health Care/Allied Services
                                                                                         General Healthcare Resources, LLC
                                                                                         Oxford Consulting Services
                                                                                         United Therapy Solutions
                                                                                         Virtua Rehab School Services

22. Extraordinary Unspecifiable Services
Move that the Board of Education approve the following Extraordinary Unspecifiable Services
providers for the 2022-2023 school year.
                        Broker of Records of Employee Benefits    Conner Strong & Buckelew
                        Insurance Consultant                                          Connor Strong & Buckelew

23.  Genesis Educational Services
Move that the board of Education approve the renewal of Genesis Educational Services for the
2022-2023 school year at a cost of $ 36,279.00.

24.  Tuition Contracts
Move that the Board of Education approve tuition contracts.  (see attached exhibit)