BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 23, 2022
Highland Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of April 28, 2022 Executive Session released to the Public
Minutes of May 5, 2022 Executive Session released to the Public 
Minutes of May 19, 2022 Workshop/Action

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of May 2022.  The Reconciliation Report and Secretary’s report are in agreement for the month
of May 2022.  Move that the Board of Education approve the Reconciliation of Statements report.

7.  Budget Certification

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

 Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
 May 2022. The Board Secretary certifies that no line item account has been over expended
 in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
 district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.  

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.   

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items  

1.   Bill Payment Resolution for Payments during the summer
Move that the Board of Education approve the Resolution allowing the Business Administrator /
Board Secretary to make all bill payments, with the full Board to ratify at our August 2022 meeting.   

2. Authorization to Sign Checks
Move that the Board of Education approve the district officials to sign checks on behalf of
the district until the next reorganization meeting of the Board.   (see attached exhibit)

3.   Transfer of Current Year Surplus to Reserve
WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish
and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statutes authorize procedures, under the authority of
the Commissioner of Education, which permit a board of education to transfer anticipated  
excess current revenue or unexpended appropriations into reserve accounts during the
month of June by board resolution, and

WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit 
anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Black Horse Pike Regional Board of Education has determined that
up to $3,000,000 is available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education
that it hereby authorizes the District’s School Business Administrator to make this transfer 
consistent with all applicable laws and regulations.

4.   Transfer Resolution to Close out the 2021-2022 School Year
Move that the Board of Education approve the Resolution allowing the Board Secretary
to make all transfers needed to close out the current fiscal year, with the full Board to
ratify at our August meeting.

5.  Board of Education 2022-2023 Meeting Schedule
Move that the Board of Education approve the attached 2022-2023 Meeting Schedule 
(see attached exhibit)

6.  Grant Salaries
Move that Board of Education approve the Salaries Charged to the following 21/22 Grants:
a) Title I (see attached exhibit)   

7.   Anticipated Contracts for 2022-2023
Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of
Education intends to renew, award, or permit to expire the following contracts previously
awarded by the Board of Education.  These contracts are, have been, and will continue to be in
full compliance with all state and federal statutes and regulations; in particular, New Jersey
Title 18A:18, et.seq. NJAC Chapter 23, and Federal Procurement Regulations 2CFR
Part 200.317 et. Seq.  (see attached exhibit)

8.  Extension of Contracts
Move that the Board of Education approve the following contracts for one year renewals for the
2022-2023 school year:
Substitute Teacher Services           Kelly Services Inc.
Bread                                          Deluxe Italian Bakery, Inc.
Milk                                             Hy-Point Dairy Farms, Inc.
Student Safety Specialist               K.D. National Force Security & Investigations, LLC

9.  Tuition Contracts
Move that the Board of Education approve tuition contracts.  (see attached exhibit)

10. Star Pediatric Homecare Agency
Move that the Board of Education approve Star Pediatric Homecare Agency as a service
provider for the temporary RN substitute staffing for the 22-23 school year.

11.  Approve Cooperative Purchasing
Move that the Board of Education approve cooperative purchasing from July 1, 2022 through
June 30, 2023 with:  Camden County Educational Services Commission           

12.  NCLB Title I, II, III & IV
Move that the Board of Education approve the NCLB Title I, II, III, & IV allocations for the
2022-2023 school year. (see attached exhibit)
Title I Total             $ 673,323
Title II Part A          $ 118,039
Tittle III                  $  10,191
Title IV                   $   45,508
Total Allocation       $  847,061

13.  Republic Services of NJ
Move that the Board of Education approve Republic Services of NJ for Waste/Recycling as
awarded by Gloucester Township BOE in the amount of $ 60,785.24 for the period of
7/1/2022- 6/30/2023.

14. NJSIG Safety Grant
Move that the Board of Education approve the NJSIG Safety Grant application for 2022 in
the amount of $14,914.00.

15.  Schools Health Insurance Fund 2022-2023 Wellness Grant
Move that the Board of Education approve the 2022-2023 Schools Health
Insurance Wellness Grant application (see attached exhibit) 

16.  Service Agreement with Addiction Treatment Technologies, LLC DBA Care Solace
Move that the Board of Education approve the Service Agreement with Addiction Treatment
Technologies, LLC DBA Care Solace for a web-based navigation system.  (see attached exhibit)
    
17.  Disposal of Books 
Move that the Board of Education approve the disposal of books currently at Triton Regional High
School.
86 Chemistry books ISBN – 978-0-13-252576-3
21 Chemistry Applied and Descriptive ISBN – 0-920008-79-8
  
18.  Marksmen Landscaping, LLC Contract
Move that the Board of Education approve the contract with
Marksmen Landscaping, LLC for a maximum of $ 43,975.00 for the 22/23 school year
based on services.  (see attached exhibit)

19.  Joint Transportation Contract with Cherry Hill Public Schools 
Move that the Board of Education approve the joint transportation contract between
Cherry Hill Public Schools and Black Horse Pike Regional School district for the
2021-2022 school year.  (see attached exhibit)

20.  Donation from Filitalia International
Move that the Board of Education accept a $ 2,000 donation from
Filitalia International.  (see attached exhibit)

21.  Amendment to the 2021-2022 IDEA Grant
Move that the Board of Education approve the Amendment for the 2021-2022 IDEA Grant.
(see attached exhibit)

22.  Perkins Grant
Move that the Board of Education approve the submission of the Perkins
Secondary Consolidation application for Fiscal Year 2023, and accepts the
grant award of funds upon subsequent approval of the FY2023 Perkins
Secondary Consolidated application.  (see attached exhibit).