BOARD SECRETARY

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mr. Frank Rizzo, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
March 24, 2022
Highland Regional High School – 6:00 pm

A.  INFORMATION ITEMS

1.  Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

2/25/2022
2/28/2022

1:15 pm
8:35 am

2 mins. 48 sec.
5 minutes

Fire Drill
Evacuation Drill  

Highland

2/8/2022
2/14/2022

1:11 pm
12:13 pm

3 minutes
5 minutes

Fire Drill
Lock out

Timber Creek

2/11/2022
2/22/2022

11:28 am
1:25 pm

6 mins. 27secs.
4 minutes

Fire Drill
Shelter in Place

Bus Evacuations – nothing to report

2.  Board Attendance

3.  Committee Meeting Schedule/Reports              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

See attached

Finance/Technology

See attached

Negotiations

Nothing to Report

Personnel

See attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

B.  MANDATED MONTHLY ACTION ITEMS

1.  Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of January 27, 2022 Executive Session released to the Public
Minutes of February 24, 2022 Workshop/Action
Minutes of February 24, 2021 Executive Session   
       

2.  Budget/Account Transfers
Move to approve the Budget Transfers as shown.

3.  Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

4.  Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.

5.  Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.  Reconciliation of Statements Report
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of February 2022.  The Reconciliation Report and Secretary’s report are in agreement for the month
of February 2022.  Move that the Board of Education approve the Reconciliation of Statements report.
(see attached exhibit)

7.  Budget Certification

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
after review of the secretary’s monthly financial report (appropriations section) and upon
consultation with the appropriate district officials, that to the best of our knowledge no major
accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
sufficient funds are available to meet the district’s financial obligations for the remainder of the
fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
February 2022. The Board Secretary certifies that no line item account has been over expended
in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
changes in anticipated revenue amounts or revenue sources.  

8.  Cafeteria Fund Analysis
Move that the Board of Education approve the Cafeteria Fund Analysis.   

9.  Student Activity Account Report

10.  Use of Facilities

C.  Other Monthly Action Items  

1.  Presentation of the June 30, 2021 Audit to the Board
Move that the Board of Education approve the presentation by Michael Cesaro of
Bowman and Company, LLP of the June 30, 2021 audit and accept the
Auditors’ Management Report on Administrative Findings, Financial, Compliance and
Performance.  There were no audit findings or recommendations. (see attached exhibit)

2.  Tuition Contracts
Move that the Board of Education approve tuition contracts. (see attached exhibit
 
3.   Adoption of 2022 – 2023 School Budget for submission to the Executive County
     Superintendent

     a) Move that the Board of Education adopt the 2022 – 2023 budget for submission
     to the Executive County Superintendent in the amount of:

BE IT RESOLVED to approve the 2022 – 2023 school district budget for submission to the County Office for review.

                                                   Budget             Local Tax Levy
      General Fund                     $ 83,098,448      $ 35,418,963
      Special Revenue Fund         7,178,802       - - - - - - - - - -
      Debt Service Fund               - - - - - - - - -     - - - - - - - - - -
      Total Base Budget            $ 90,277,250      $ 35,418,963

       b) Move that the Board of Education approve the following:

       Resolved, that there be raised for General Fund $ 35,418,963 for the
       ensuing school year 2022 -2023 allocated among the constituent municipalities as follows:

                                                                              2022 - 2023

                      Municipality                     Percent Share   Local Tax Levy
                      Borough of Bellmawr          11.5323040        $ 4,084,622
                      Township of Gloucester      78.4664783        $27,792,013
                      Borough of Runnemede     10.0012177        $ 3,542,328
           

         Travel Expenditure Maximum
         Pursuant to NJAC 6A:23A-7.3, the board of education establishes
         $175,000 as the maximum travel expenditure for the 2022/2023 school year.
         The district budget of $ 175,000 for the 2021-2022 school year with a $ 13,925.84
         spent to date.     

4.  Gloucester County Special Services School District Contract
Move that the Board of Education approve the 2022-2023 Contract
for Participation in Cooperative Transportation with Gloucester County
Special Services School District. The administrative fee will remain at 7%
of the district’s portion of each cooperative route for special education,
vocational, public and homeless students. (see attached exhibit)