Board Secretary

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mr. Frank Rizzo, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

August 18, 2022

Highland Regional High School  – 6:00 pm

 

  1.             INFORMATION ITEMS
  1. Required Monthly Drills  

 

Date

Time

Evac Time

Type of Drill

Triton

7/11/2022
7/11/2022

9:30am

9:45 am

5 minutes

2 minutes

Lock Out
Fire Drill  

Highland

7/11/2022

7/28/2022

10:45 am

2:45 am

25 minutes

5 minutes

Fire Drill
Security Drill

Timber Creek

7/20/2022
7/27/2022

10:05 am
1:30 pm

6 minutes
8 minutes

Fire Drill
Shelter in Place

Bus Evacuations – nothing to report

                    

  1. Board Attendance

 

  1. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

  

  1. MANDATED MONTHLY ACTION ITEMS

 

  1.  Minutes                             
     Move that the Board of Education act to approve the minutes of the following meetings as
     submitted by the Board Secretary/Business Administrator and that the Executive Session minutes
     be released to the public for all items that no longer need to be held confidential:    

Minutes of June 23, 2022 Workshop/Action

Minutes of June 23, 2022 Executive Session  
             

Minutes of July 14, 2022 Workshop/Action
          Minutes of July 14, 2022 Executive Session
        

 

  1. Budget/Account Transfers
    Move to approve the Budget Transfers as shown.

  1. Bill List                                         
    Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

      Payment date ending 6/30/2022
      Payment date ending 8/19/2022

 

  1. Cash/Wire Transfers        
    Move that the Board of Education approve the cash/wire transfers as shown.

  1. Board Secretary/Business Administrator’s Report          
    Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

  1. Reconciliation of Statements Report
    Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of June 2022. 
    The Reconciliation Report and Secretary’s report are in agreement for the month of June 2022. Move that the
    Board of Education approve the Reconciliation of Statements report.

  1. Budget Certification          

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
     after review of the secretary’s monthly financial report (appropriations section) and upon
     consultation with the appropriate district officials, that to the best of our knowledge no major
     accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
     sufficient funds are available to meet the district’s financial obligations for the remainder of the
     fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

     Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
     June 2022. The Board Secretary certifies that no line item account has been over expended
     in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
     district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
     changes in anticipated revenue amounts or revenue sources.  

 

  1. Cafeteria Fund Analysis
    Move that the Board of Education approve the Cafeteria Fund Analysis.   

  1. Student Activity Account Report

 

          10.Use of Facilities

                  C.  Other Monthly Action Items  

       1.   Donation of Harp
             Move that the Board of Education accept the donation of a harp from Marian Mullen.  The harp has an
             appraised value of $ 7,395.00.  As instructed by Mr. Bucceroni the harp will be donated to the
             Highland Music Department.   

2.   Gloucester County Special Services School District Service Agreement
      Move that the Board of Education approve the 2022-2023 Gloucester County Special Services
      School District agreement for Professional Services.  (see attached exhibit)

3.  Resolution to Award Contract for Tennis Court Refurbishment
     Move that the Board of Education approve the Resolution awarding the contract for
     Tennis Court Refurbishment to Nickolaus Construction Company, Inc. retroactive to
     August 2, 2022. Subject to available funds. (see attached exhibit)

4.   NJDOE Application for Temporary Instructional Space
      Move that the Board of Education approve 2022-2023 Application for one temporary instructional
      space at Camden County College Wolverton Library Building.  (see attached exhibit)

5.   Recon Sports Division of Reconstructive Orthopedics
     
Move that the Board of Education approve the services contract with Recon Sports
      Division of Reconstructive Orthopedics to become the exclusive orthopedic and
      sports medicine provider to the Black Horse Pike Regional School District
      effective August1, 2022 through July 31, 2023. (see attached exhibit)

6.   Maximum Travel Amount for Regular Business Travel              
      Move that the Board of Education authorizes an annual maximum travel amount of $ 1,500.00
      per employee for regular business travel.

7.   McKinney-Vento/DCP&P-Tuition Placements
      Move that the Board of Education approve the tuition placements for the
      students listed within the attached exhibit, in accordance with the
      McKinney-Vento Act, as well as the Department of Children and Families,  
      Division of Child Protection and Permanency.  (see attached exhibit)

8.   Tuition Contracts 
      Move that the Board of Education approve tuition contracts.  (see attached exhibit)

9.   Disposal of Ovens
      Move that the Board of Education approve the disposal of four Blodgett ovens located at
      Timber Creek.   Tag Numbers:  001764; 007165; 007166; 001767

10. Eastern Armored Services, Inc. Service Agreement
     
Move that the Board of Education approve the agreement with Easter Armored Services, Inc.

      (see attached exhibit)