BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mr. Frank Rizzo, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

September 22, 2022

Timber Creek Regional High School – 6:00 pm

 

1.             INFORMATION ITEMS

1. Required Monthly Drills  

	Date	Time	Evac Time	Type of Drill
Triton	Nothing	To	Report
Highland	8/8/2022 8/31/2022	9:55 am 7:11 am	2 minutes 2 minutes	Security Drill Fire Drill
Timber Creek	8/29/2022	11:07 am	24 minutes	Fire Drill
Bus Evacuations – nothing to report

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	See attached
Negotiations	Nothing to Report
Personnel	See attached
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 

2. MANDATED MONTHLY ACTION ITEMS

 

1. Minutes                             
   Move that the Board of Education act to approve the minutes of the following meetings as submitted by
   the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
   public for all items that no longer need to be held confidential:    

Minutes of June 23, 2022 Executive Session released to the Public
Minutes of July 14, 2022 Executive Session released to the Public

Minutes of August 18, 2022 Workshop/Action
Minutes of August 18, 2022 Executive Session Budget/Account Transfers
             

 

2. Budget/Account Transfers
   Move to approve the Budget Transfers as shown.
   
   

3. Bill List                                         
   Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

 

4. Cash / Wire Transfers      
   Move that the Board of Education approve the cash/wire transfers as shown.
   
   

5. Board Secretary/Business Administrator’s Report          
   Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
   
   

6. Reconciliation of Statements Report
   Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
   of July 2022.   The Reconciliation Report and Secretary’s report are in agreement for the month
   of July 2022.  Move that the Board of Education approve the Reconciliation of Statements report.
   
   

7. Budget Certification          

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
      after review of the secretary’s monthly financial report (appropriations section) and upon
      consultation with the appropriate district officials, that to the best of our knowledge no major
      accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
      sufficient funds are available to meet the district’s financial obligations for the remainder of the
      fiscal year.

BOARD SECRETARY’S CERTIFICATION

      Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
      July 2022. The Board Secretary certifies that no line item account has been over expended
      in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the
      district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
      changes in anticipated revenue amounts or revenue sources.  

 

8. Cafeteria Fund Analysis
   Move that the Board of Education approve the Cafeteria Fund Analysis.   
   
   

9. Student Activity Account Report

 

          10.   Use of Facilities

                  C.  Other Monthly Action Items  

1.  Tuition Contracts 
     Move that the Board of Education approve tuition contracts.  (see attached exhibit)

2.  Gloucester County Institute of Technology Contract
     Move that the Board of Education approve the 2022-2023 contract with Gloucester County Institute of   
     Technology for twelve students.  The cost of tuition is $ 2,574.00 per year plus the non-resident fee of
     $ 5,400.00 per year per student.  The total cost per student will be $ 7,947.00 per student or $ 95,688.00
     total per year for all twelve students.  (see attached exhibit)

        3.  Mileage Reimbursement for Use of Personal Vehicle
     Move that the Board of Education approve the mileage reimbursement rate of $ .47 per mile retroactive
     to July 1, 2022 as instructed by the State of New Jersey Department of Treasury.  (see attached exhibit)

        4.  Phoenix Advisors, LLC. Agreement
             Move that the Board of Education approve the agreement with Phoenix Advisors, LLC for continuing
             Disclosure Agent Services and Independent registered municipal advisor of record.  (see attached exhibit)     

        5.  NJDOE Other Capital Project
             Move that the Board of Education authorize Garrison Architects to prepare and submit NJDOE Other
            Capital project applications for Triton Regional High School New Nurse’s Suite project.  The district
             acknowledges that it will receive no state aid for this project and further authorizes Garrison Architects
             to amend the district Long Range Facility Plans to include this project.

        6.  McKinney-Vento/DCP&P-Tuition Placements
             Move that the Board of Education approve the tuition placements for the students listed within the
             attached exhibit, in accordance with the McKinney-Vento Act, as well as the Department of Children and
             Families, Division of Child Protection and Permanency. (see attached exhibit)