BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mr. Frank Rizzo, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

January 26, 2023

Triton Regional High School – 6:00 pm

 

1.             INFORMATION ITEMS

1. Required Monthly Drills  

	Date	Time	Evac Time	Type of Drill
Triton	12/14/2022 12/21/2022	8:50 am 1:15 pm	20 minutes 2 mins. 50 secs.	Shelter in Place Fire Drill
Highland	12/6/2022 12/7/2022 12/14/2022	7:38 am 11:35 am 11:30 am	5 minutes       16 minutes      16 minutes	Fire Drill Shelter in Place (unplanned Shelter in Place (unplanned)
Timber Creek	12/2/2022 12/21/2022	12:20 pm 8:30 am	5 minutes 6 minutes	Fire Drill Shelter in Place
Bus Evacuations – nothing to report

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	See attached
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 

2. MANDATED MONTHLY ACTION ITEMS

 

1. Minutes                             
   Move that the Board of Education act to approve the minutes of the following meetings as submitted by
   the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
   public for all items that no longer need to be held confidential:    

Minutes of November 17, 2022 Executive Session released to the Public
Minutes of December 15, 2022 Workshop/Action
Minutes of December 15, 2022 Executive Session  
     

Minutes of January 5, 2023 Reorganization Meeting    

2. Budget/Account Transfers
   Move to approve the Budget Transfers as shown.
   
   

3. Bill List                                         
   Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

 

4. Cash/Wire Transfers       
   Move that the Board of Education approve the cash/wire transfers as shown.
   
   

5. Board Secretary/Business Administrator’s Report          
   Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
   
   

6. Reconciliation of Statements Report
   Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of December 2022. 
   The Reconciliation Report and Secretary’s report are in agreement for the month of December 2022.  Move that the
   Board of Education approve the Reconciliation of Statements report.
   
   

7. Budget Certification         

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
      after review of the secretary’s monthly financial report (appropriations section) and upon
      consultation with the appropriate district officials, that to the best of our knowledge no major
      accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
      sufficient funds are available to meet the district’s financial obligations for the remainder of the
      fiscal year.

BOARD SECRETARY’S CERTIFICATION

      Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
      December 2022. The Board Secretary certifies that no line item account
      has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds
      are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
      changes in anticipated revenue amounts or revenue sources.  

 

8. Cafeteria Fund Analysis
   Move that the Board of Education approve the Cafeteria Fund Analysis.   
   
   

9. Student Activity Account Report 

 

          10.  Use of Facilities

      C.  Other Monthly Action Items  

1.   McKinney-Vento/DCP&P-Tuition Placements
      Move that the Board of Education approve the tuition placements for the
      students listed within the attached exhibit, in accordance with the
      McKinney-Vento Act, as well as the Department of Children and Families,  
      Division of Child Protection and Permanency.  (see attached exhibit)

2.   Tuition Contracts 
      Move that the Board of Education approve tuition contracts.  (see attached exhibit)

3.   Reject all Bids submitted for the Triton Stadium Improvements
      Move that the Board of Education reject all bid results submitted for Triton Stadium
      Improvement due to bids exceeding the engineers estimated cost. Further move that the
      Board of Education authorizes the Administration to begin negotiations pursuant to the
      Public Schools Contracts Law.

                 4.   Amendment to the 2022-2023 IDEA Grant
                         Move that the Board of Education approve the Amendment to the 2022-2023 IDEA Grant
                        in the amount of $ 1,063,012.00. (see attached exhibit)  

                 5.   Union County Educational Services Commission Contract
                         Move that the Board of Education approve the 2022-2023 Contract
                         for Participation in Cooperative Transportation with Union County Educational Services
                         Commission. The administrative fee is 4% of the district’s portion of each cooperative route
                         for special education, vocational, public and homeless students. (see attached exhibit)

                  6.  School Board Committees
                        Move that the Board of Education approve the attached list of School Board
                        Committees (see attached exhibit)      

                       7.  Amendment to ESEA Title I, I SIA Part A, II, III & IV (formally known as NCLB)
                     Move that the Board of Education approve the Amendment to the ESEA Title I, I SIA Part A,
                     II, III, & IV allocations for the 2022-2023 school year. (see attached exhibit)
                          Title I Total             $  743,853
                          Title I SIA Part A     $    68,674
                          Title II Part A          $  211,274
                          Tittle III                   $  11,114
                          Title IV                   $    49,088
                          Total Allocation       $1,084,003