BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mr. Frank Rizzo, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

February 23, 2023

Highland Regional High School – 6:00 pm

 

1.             INFORMATION ITEMS

1. Required Monthly Drills  

	Date	Time	Evac Time	Type of Drill
Triton	1/23/2023 1/30/2023	11:30 am 9:30 am	6 minutes 2 mins. 48 secs.	Shelter in Place Fire Drill
Highland	1/9/2023 1/232023	12:16 pm 1:35 pm	4 minutes       10 minutes	Fire Drill Lock Down
Timber Creek	1/10/2023 1/23/2023	8:30 am 9:52 am	4 minutes 10 minutes	Fire Drill Lock Down
Bus Evacuations – nothing to report

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	See attached
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 

2. MANDATED MONTHLY ACTION ITEMS

 

1. Minutes                             
   Move that the Board of Education act to approve the minutes of the following meetings as submitted
   by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no
   longer need to be held confidential:    

Minutes of December 15, 2022 Executive Session released to the Public
Minutes of January 26, 2023 Workshop/Action
Minutes of January 26, 2023 Executive Session  
      

 

2. Budget/Account Transfers
   Move to approve the Budget Transfers as shown.
   
   

3. Bill List                                         
   Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

 

4. Cash/Wire Transfers        
   Move that the Board of Education approve the cash/wire transfers as shown.
   
   

5. Board Secretary/Business Administrator’s Report          
   Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
   
   

6. Reconciliation of Statements Report
   Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of January 2023. 
   The Reconciliation Report and Secretary’s report are in agreement for the month of January 2023. 
   Move that the Board of Education approve the Reconciliation of Statements report.
   
   

7. Budget Certification          

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
      after review of the secretary’s monthly financial report (appropriations section) and upon
      consultation with the appropriate district officials, that to the best of our knowledge no major
      accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
      sufficient funds are available to meet the district’s financial obligations for the remainder of the
      fiscal year.

BOARD SECRETARY’S CERTIFICATION

      Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
      January 2023. The Board Secretary certifies that no line item account
      has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds
      are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
      changes in anticipated revenue amounts or revenue sources.  

 

8. Cafeteria Fund Analysis
   Move that the Board of Education approve the Cafeteria Fund Analysis.   
   
   

9. Student Activity Account Report

 

          10. Use of Facilities

                  C.  Other Monthly Action Items  

            1.   Joint Transportation Contract with Greater Egg Harbor Regional School District 
                  Move that the Board of Education approve the joint transportation contract between
                            Greater Egg Harbor Regional School District and Black Horse Pike Regional School district
                  for the  2022-2023 school year.  (see attached exhibit)

           2.   Gloucester County Vocational-Technical School District Lease Agreement
                 Move that the Board of Education approve the 22/23 Lease Agreement Contract for
                 Highland Regional High School’s swim practice held at Gloucester County Vocational-Technical
                 School in the amount of $ 8,838.00.  (see attached exhibit)

           3.   McKinney-Vento/DCP&P-Tuition Placements
                 Move that the Board of Education approve the tuition placements for the
                 students listed within the attached exhibit, in accordance with the
                 McKinney-Vento Act, as well as the Department of Children and Families,  
                 Division of Child Protection and Permanency.  (see attached exhibit)

            4.   Tuition Contracts 
                  Move that the Board of Education approve tuition contracts.  (see attached exhibit)

            5.   Joint Transportation Contract with Delsea Regional High School District 
                  Move that the Board of Education approve the joint transportation contract between
                            Delsea Regional High School District and Black Horse Pike Regional School district
                  for the  2022-2023 school year.  (see attached)