Board Secretary

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mr. Frank Rizzo, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

March 15, 2023

Timber Creek Regional High School – 6:00 pm

 

A.  INFORMATION ITEMS

  1. Required Monthly Drills  

 

Date

Time

Evac Time

Type of Drill

Triton

2/15/2023
2/16/2023

1:10 pm

2:15 pm

2 mins. 57secs.

5 minutes  

Fire Drill
Communications Drill  

Highland

2/7/2023

2/23/2023

1:15 pm

8:31 am

5 minutes

      9 minutes

Fire Drill
Security Drill

Timber Creek

2/7/2023

2/21/2023

11:25 am
9:30 am

5 minutes

7 minutes

Fire Drill

Shelter in Place

Bus Evacuations – nothing to report

                    

  1. Board Attendance

 

  1. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs  

See attached

Facilities/Security/Transportation

Nothing to Report

Finance/Technology  

See attached

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning  

See attached

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

             B.  MANDATED MONTHLY ACTION ITEMS 

  1. Minutes                             

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:    

Minutes of January 26, 2023 Executive Session released to the Public
Minutes of February 23, 2023 Workshop/Action
Minutes of February 23, 2023 Executive Session

      

 

  1. Budget/Account Transfers

Move to approve the Budget Transfers as shown.

  1. Bill List                                          

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

 

  1. Cash/Wire Transfers         

Move that the Board of Education approve the cash/wire transfers as shown.

  1. Board Secretary/Business Administrator’s Report           

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

  1. Reconciliation of Statements Report

Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2023.  The Reconciliation Report and Secretary’s report are in agreement for the month of February 2023.  Move that the Board of Education approve the Reconciliation of Statements report.

  1. Budget Certification          

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
      after review of the secretary’s monthly financial report (appropriations section) and upon
      consultation with the appropriate district officials, that to the best of our knowledge no major
      accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
      sufficient funds are available to meet the district’s financial obligations for the remainder of the
      fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

      Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
      February 2023. The Board Secretary certifies that no line item account
      has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds
      are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
      changes in anticipated revenue amounts or revenue sources.  

 

  1. Cafeteria Fund Analysis
    Move that the Board of Education approve the Cafeteria Fund Analysis. 
     
  1. Student Activity Account Report

 

          10. Use of Facilities 


C.  Other Monthly Action Items  

1.   Disposal of AED Machine
      Move that the Board of Education approve the disposal of an obsolete AED Machine located at Highland
      Regional High School.  The machine is no longer functional. The details are as follows:
           Powerheart AED G3 Automatic – Cardiac Science purchased from Team Life, Inc.
           Serial Number:  #4461428  REF#939OA-1001

2.  McKinney-Vento/DCP&P-Tuition Placements
     Move that the Board of Education approve the tuition placements for the
     students listed within the attached exhibit, in accordance with the
     McKinney-Vento Act, as well as the Department of Children and Families,  
     Division of Child Protection and Permanency.  (see attached exhibit)

3.   Adoption of 2023 – 2024 School Budget for submission to the Executive County
      Superintendent

           a) Move that the Board of Education adopt the 2023 – 2024 budget for submission
           to the Executive County Superintendent in the amount of:


          BE IT RESOLVED to approve the 2023 – 2024 school district budget for submission to the County
          Office for review.

     Budget             Local Tax Levy
General Fund                     $ 85,387,711     $ 35,418,963

Special Revenue Fund              2,564,462       - - - - - - - - - -

Debt Service Fund               - - - - - - - - -     - - - - - - - - - -
Total Base Budget              $ 87,952,173      $ 35,418,963

 

                 b) Move that the Board of Education approve the following:

 

                     Resolved, that there be raised for General Fund $ 35,418,963 for the

                     ensuing school year 2023 -2024 allocated among the constituent municipalities as follows:

                                                                              2023 - 2024

Municipality                     Percent Share   Local Tax Levy
Borough of Bellmawr          11.2788532        $ 3,994,853

Township of Gloucester      78.6822364        $27,868,432

Borough of Runnemede      10.0389104        $ 3,555,678

                Travel Expenditure Maximum
                 Pursuant to NJAC 6A:23A-7.3, the board of education establishes
                 $175,000 as the maximum travel expenditure for the 2023/2024 school year.
                 The district budget of $ 175,000 for the 2022-2023 school year with a $ 17,926.84
                 spent to date.  

 

4.    Triton Regional High School Stadium Improvements
       Move that the Board of Education of the Black Horse Pike Regional School District authorizes
       the School Business Administrator/Board Secretary, and Remington and Vernick Engineers to prepare
       and apply for Other Capital Projects on the Board’s behalf with the New Jersey Department of Education
       (NJDOE).

       1.  Triton Regional High School Stadium Improvements – State Project #-07-4050-050

       The Board of Education also acknowledges that “Other Capital Projects” are ineligible for state funding
       and are exclusively locally funded projects.

 5.   Highland Regional High School Parking Log Improvements
       Move that the Board of Education of the Black Horse Pike Regional School District authorizes
       the School Business Administrator/Board Secretary, and Remington and Vernick Engineers to prepare
       and apply for Other Capital Projects on the Board’s behalf with the New Jersey Department of Education
       (NJDOE).

       1.  Highland Regional High School Parking Lot Improvements – State Project #-07-4050-020

       The Board of Education also acknowledges that “Other Capital Projects” are ineligible for state funding
       and are exclusively locally funded projects.

 6.   Long Range Facility Plan Amendments   
       Move that the Board of Education of the Black Horse Pike Regional School District authorizes
       the School Business Administrator/Board Secretary, and Remington and Vernick Engineers to
       prepare/amend and submit Long Range Facility Plan Amendments on the Board’s behalf with the
       New Jersey Department of Education (NJDOE).