BOARD SECRETARY

 

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mr. Frank Rizzo, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

May 4, 2023

Highland Regional High School – 6:00 pm

 

 

 

 

Public Hearing – Budget Approval

 

1. Adoption of 2023-2024 School Budget

 

Move that the Board of Education adopt the 2023-2024 budget in the amount of: $ 87,952,173

BE IT RESOLVED to approve the 2023-2024 school district budget.

                                                                     Budget             Local Tax Levy

General Fund                                          $85,387,711      $35,418,963

Special Revenue Fund                             $2,564,462           

Total Base Budget                                   $87,952,173      $35,418,963

2 % Allowable Tax Levy Adjustment                     -0-

2022-2023 Tax Levy                                   $35,418,963

Total Available General Fund Tax Levy   $35,418,963

BE IT RESOLVED that there be raised for the General Fund $ 35,418,963 for the ensuing school year 2023-2024 allocated among the constituent municipalities as follows:

                                                     

                                                         

                                                 2023-2024 Percent          Local Tax Levy

Municipality

Borough of Bellmawr                 11.2788532                 $ 3,994,853

Township of Gloucester             78.6822364                 $27,868,432

Borough of Runnemede            10.0389104                 $ 3,555,678

                                                                                             $35,418,963

 

The 2023/2024 school budget Includes line 76360 Increase in Capital Reserve with an amount of $1,318,140 budgeted. 
The funds budgeted will be used to mitigate taxpayer impact for future capital expenditures in the District 

WHEREAS, the Black Horse Pike Regional School District Board of Education adopted a TENTATIVE budget on March 15, 2023,
and submitted it to the Executive County Superintendent of Schools for approval, and

WHEREAS, the TENTATIVE budget was approved by the Executive County Superintendent of Schools on
April 18, 2023, and

WHEREAS, the TENTATIVE budget was advertised in the legal section of the Courier Post and the South Jersey Times on April 28, 2023, and

WHEREAS, the FINAL BUDGET was presented to the public during a public hearing held in the LMC of
Highland Regional High School 450 Erial  Road Blackwood NJ, 08012 on Thursday, May 4, 2023. 

NOW, THEREFORE, BE IT RESOLVED that in consideration of the above, the Board of Education hereby adopts the following
FINAL Budget for SY2023-2024: 

 

 

 

General

Fund

 

Special

Revenue

 

Debt

Service

 

TOTAL

2023-2024

Total

Expenditures

 

 

$ 85,387,711

 

$  2,564,462

 

-0-

 

$87,952,173

Less: 

Anticipated

Revenues

 

 

$49,968,748

 

    -0-

 

  -0-

 

 $49,968,748

Taxes to be

Raised

 

 

$35,418,963

 

-0-

 

  -0-

 

 $35,418,963


Travel Expenditure Maximum
Pursuant to NJAC 6A:23A-7.3, the board of education establishes
$175,000 as the maximum travel expenditure for the 2023/2024 school year, as defined
in N.J.A.C. 6A:23A-71 et seq. 

Be it resolved that the Board of Education includes in the budget a maximum in the district budget of
$ 175,000 for the 2022-2023 school year with a $ 17,926.84 spent to date and $ 5,337.91 is encumbered as of May 4, 4023. 

TRAVEL AND RELATED EXPENSE REIMBURSEMENT

WHEREAS, The Board of Education recognizes school staff and Board members will incur travel expenses related to and within the scope of their
current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; 

AND, N.J.A.C. 6A:23A Subchapter 7 requires Board members to receive approval of these expenses by a majority of the full voting membership
of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting
membership of the Board;

AND, a board of education may establish, for regular district business travel only, an annual school year threshold of $150 per staff member or
district board of education member where prior Board approval shall not be required unless this annual threshold for a staff member is exceeded
in a given school year (July 1 through June 30);

AND, travel and related expenses not in compliance with N.J.A.C. 6A:23A Subchapter 7  but deemed by the board of education to be necessary
and unavoidable as noted on the approved Board of Education Out-of-District Travel and Reimbursement Forms;

NOW BE IT RESOLVED, the Board of Education approves all travel not in compliance with N.J.A.C. 6A:23A Subchapter 7 as being necessary and
unavoidable as noted on the approved Board of Education Out-of-District Travel and Reimbursement Forms; and

BE IT FURTHER RESOLVED, the Board of Education includes in the tentative budget travel and related expense reimbursements in accordance with
N.J.A.C. 6A:23A Subchapter 7, to a maximum expenditure of $175,000.00 for all staff and board members for SY2023-2024.

The School Business Administrator/Board Secretary shall track and record these costs to ensure that the maximum amount is not exceeded.

CAPITAL RESERVE Deposit – Other Capital Projects

BE IT RESOLVED that included in the general fund appropriations is $1,318,140 for deposit into the Board of Education’s approved
Capital Reserve Account for future funding of Capital Projects and represents expenditures for construction elements or projects that
are in addition to the facilities efficiency standards necessary to achieve the New Jersey Student Learning Standards. 


Move that Board of education close the public hearing on the 2023-2024 school budget.


Move that the Board of Education adopt the 2023-2024 school budget.

  1.             INFORMATION ITEMS
  1. Required Monthly Drills  

 

Date

Time

Evac Time

Type of Drill

Triton

 

 

 

 

Highland

 

 

 

 

Timber Creek

Nothing

To

Report

 

Twilight

 

 

 

 

Bus Evacuations – Nothing to report

                    

  1. Board Attendance

 

 

  1. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

 

  1. MANDATED MONTHLY ACTION ITEMS

 

  1. Minutes – Nothing to Report                                
    Move that the Board of Education act to approve the minutes of the following meetings as submitted by
    the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
    public for all items that no longer need to be held confidential:      

  1. Budget/Account Transfers- Nothing to Report
    Move to approve the Budget Transfers as shown.

  2. Bill List- Nothing to Report – Nothing to Report                          
    Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

  1. Cash/Wire Transfers – Nothing to Report            
    Move that the Board of Education approve the cash/wire transfers as shown.

  1. Board Secretary/Business Administrator’s Report – Nothing to Report  
    Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

  1. Reconciliation of Statements Report- Nothing to report
    Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of ________. 
    The Reconciliation Report and Secretary’s report are in agreement for the month of ________. 
    Move that the Board of Education approve the Reconciliation of Statements report.

  2. Budget Certification – Nothing to Report

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of __________. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

 

  1. Cafeteria Fund Analysis- Nothing to Report
    Move that the Board of Education approve the Cafeteria Fund Analysis.

  2. Student Activity Account Report- Nothing to Report

          10.   Use of Facilities – Nothing to Report – Nothing to Report