BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mr. Frank Rizzo, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

May 25, 2023

Highland Regional High School – 6:00 pm

 

1.             INFORMATION ITEMS

1. Required Monthly Drills  

	Date	Time	Evac Time	Type of Drill
Triton	4/20/2023 4/26/2023	12:45 pm 9:25 pm	10 minutes 3 minutes	Shelter in Place Fire Drill
Highland	4/3/2023 4/17/2023 4/18/2023 4/28/2023	12:20 pm 8:52 am 1:15 pm 10:45 am	5 minutes 15 minutes 10 minutes 15 minutes	Lockdown (unplanned) Shelter in Place (unplanned) Fire Drill Fire Drill
Timber Creek	4/4/2023 4/25/2023 4/27/2023	12:20 pm 8:39 am 11:43 am	6 minutes 15 minutes 24 minutes	Fire Drill Evacuation Drill Unscheduled Fire Drill
Bus Evacuations – nothing to report

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	See attached
Finance/Technology	See attached
Negotiations	Nothing to Report
Personnel	See attached
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 

2. MANDATED MONTHLY ACTION ITEMS

 

1.   Minutes                             

Move that the Board of Education act to approve the minutes of the following meetings as submitted by
the Board Secretary/Business Administrator and that the Executive Session minutes be released to the
public for all items that no longer need to be held confidential:    

Minutes of March 23, 2023 Executive Session released to the Public
Minutes of April 27, 2023 Workshop/Action
Minutes of April 27, 2023 Executive Session 
         
Minutes of May 4, 2023 Public Hearing
Minutes of May 4, 2023 Executive Session

            

 

2.   Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.   Bill List                                          

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.      

 

4.   Cash/Wire Transfers         

Move that the Board of Education approve the cash/wire transfers as shown.

5.   Board Secretary/Business Administrator’s Report           

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.   Reconciliation of Statements Report

Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month
of April 2023.  The Reconciliation Report and Secretary’s report are in agreement for the month
of April 2023.  Move that the Board of Education approve the Reconciliation of Statements report.

7.   Budget Certification          

BOARD’S CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that
      after review of the secretary’s monthly financial report (appropriations section) and upon
      consultation with the appropriate district officials, that to the best of our knowledge no major
      accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that
      sufficient funds are available to meet the district’s financial obligations for the remainder of the
      fiscal year.

BOARD SECRETARY’S CERTIFICATION

      Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of
      April 2023. The Board Secretary certifies that no line item account
      has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds
      are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no
      changes in anticipated revenue amounts or revenue sources.  

 

8.   Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.   

9.   Student Activity Account Report

 

          10.   Use of Facilities

                  C.  Other Monthly Action Items  

 

          1. Camden County Educational Services Commission 2023-2034 General Services Contract
              Move that the Board of Education approve the Camden County Educational Services Commission
              2023-2024 General Services Contract for supplemental and related services. (see attached exhibit)

           2.  Bill Payment Resolution for payments between meetings
                Move that the Board of Education approve the Resolution allowing the Business
                Administrator / Board Secretary to make all bill payments, with the full board to ratify
                at the June 2023 meeting. 

           3.  Designation of Official Newspapers
                 Move that the Board of Education act to approve the designation of
                The South Jersey Times and The Courier Post as the official newspapers.

           4.  Adoption of Existing Board Policies
                Move that the Board of Education approve the adoption of existing board
                policies.

           5.  Transportation of State Commodities
                Move that the Board of Education approve Paul’s Commodity Hauling Inc.
                as the vendor hauling State Commodities from Safeway Cold Storage to
                the Black Horse Pike Regional School District (see attached exhibit).

           6.  Approve Petty Cash Funds
                Move that the Board of Education approve petty cash funds for the period of
                July 1, 2023 through June 30, 2024, as specified below:

                Central Administration                                     $200.00
                 Building Principals                                          $100.00
                 Special Education Student Incentive Program   $100.00
                 Maintenance                                                  $200.00

                 Transportation                                               $400.00

           7.  Approve Existing Curriculum

                Move that the Board of Education approve the existing district curriculums for the
                2023-2024 school year.

           8.  Frontline Education Platform and Software
                Move that the Board approve the Frontline Education Platform and Software
                as follows:

                        IEP Direct – IEP Development and maintenance

                        Absence – ASEOP – Staff attendance program

                        MLP Oasys – Observation and PD development / maintenance program
                        Recruiting and Hiring – Staff Employment / recruiting program

                        Frontline Central – Administrative documentation module for hiring process

         9.  State Contracted Vendors for the 2023-2024 School Year
                 Move that the Board of Education approve the additional state contracted vendors to
                 be utilized during the 2023-2024 school year.  (see attached exhibit)

          10. Authorization to Award Contracts
                Move that the Board of Education authorize the Business Administrator to award contracts up to
                the bid threshold/quote threshold until the next reorganization meeting of the Board.

         11.  Approve Tax Shelter Providers
                Move that the Board of Education approve the following Tax Shelter providers and include
                them as an addendum to the district 403(b) Plan Document:  Lincoln Investment,
                Equitable, PenServ SmartSAV, Metlife, Siracusa Benefits, Midland National, Franklin Templeton,
                Vanguard

                BE IT FURTHER RESOLVED, that the Omni Group be appointed the District’s 3^rd Party
                Administrator for the District’s 403(b) plans.

        12.   Approve Cooperative Purchasing
                Move that the Board of Education approve cooperative purchasing from July 1, 2023 through
                June 30, 2024 with:
                Camden County Educational Services Commission
                Educational Services Commission of New Jersey
                Ed Data
                NJEDGE>net, Inc.’s Edge Market
                WSCA-NASPO
                Hunterdon County Educational Services Commission
                U.S. Communities
                Government and Purchasing Alliance
                Garden State Co-op
                Keystone Purchasing Network
                NJPA

         13.   Resolution for Appointment of Representative to the School Health Insurance
                 Fund effective July 1, 2023 to represent the BHPRSD
                 Move that the Board of Education approve the appointment of Frank Rizzo
                as Representative to the School Health Insurance Fund, effective
                July 1, 2023 to represent the Black Horse Pike Regional School District.
        

         14.   Appointment of Purchasing Agent

                 Move that the Board of Education approve the appointment of Frank Rizzo as the
                 District Qualified Purchasing Agent from July 1, 2023 through June 30, 2024 bid
                 threshold $ 44,000.

         15.   Appointment of Board Secretary
                  Move that the Board of Education approve the appointment of Frank Rizzo as Board Secretary
                 from July 1, 2023 through June 30, 2024.

         16.   Appointment of PACO/OPRA OFFICIAL
                Move that the Board of Education approve the appointment of Frank Rizzo
                as the Public Agency Compliance Official (PACO) and Open Public
                Records Official from July 1, 2023 through June 30, 2024.

         17.  Appointment of Affirmative Action Officers
                Move that the Board of Education approve the appointment of Julie Scully and Erika Silich,
                as the Affirmative Action Officer(s), from July 1, 2023 through June 30, 2024.

 

         18.  Appointment of 504 Officer
                Move that the Board of Education approve the appointment of Erika Silich as the District 504
                Officer from July 1, 2023 through June 30, 2024.

         19.  Comprehensive Equity Officer and Title IX Officer
                Move that the Board of Education approve the appointment of Julie Scully as the
                Comprehensive Equity Officer and Title IX Officer from July 1, 2023 through
                June 30, 2024.

         20.  Anti-Bullying Coordinator
                Move that the Board of Education approve Julie Scully as the district’s
                Anti-Bullying Coordinator from July 1, 2023 through June 30, 2024.

        21.  Genesis Educational Services
               Move that the board of Education approve the renewal of Genesis Educational Services for the
              2023-2024 school year at a cost of $ 39,584.00.

 

        22.  Gloucester County Special Services School District Service Agreement
              Move that the Board of Education approve the 2023-2024 Gloucester County Special Services
              School District agreement for Professional Services.  (see attached exhibit)

      23.  Disposal of Textbooks
              Move that the Board of Education approve the disposal of textbooks at Triton Regional High School.
                      180 textbooks
                      Publisher ‏ : ‎ McGraw-Hill Education; 1st edition (May 5, 2015)
                      Language ‏ : ‎ English
                      Hardcover ‏ : ‎ 936 pages
                      ISBN-10 ‏ : ‎ 0021400202
                      ISBN-13 ‏ : ‎ 978-0021400201

      24.  Challenge Day Agreement
             Move that the Board of Education approve the attached Agreement for Challenge Day Program.
             (see attached exhibit)

              25.  Approve of Request for Proposals
                    Move that the Board of Education approve the following vendors starting
                    July 1, 2023 and ending June 30, 2024:

                        Architect                                               Garrison Architects                    

                        Auditor                                                 Bowman & Company LLP

                        Bond Counsel                                        Parker McCay

                        Counseling Services                               First Children Services
                                                                                    Interactive Kids  

Engineers                                              Jefferis Engineering Associates, LLC
                                                                        Remington & Vernick Engineers

Environmental Firm                                Epic Environmental Services, LLC
                                                                         Environmental Design, Inc.
                                                                        Remington & Vernick Engineers

Nursing                                                 Bayada Home Health Care Inc.
Professional Medical Staffing 
Star Pediatric Home Care Agency

                                                            White Glove Community Care

                        Physician                                               Harry Sharp, DO           

                        Solicitor                                                 Wade, Long, Wood & Long, LLC
                        Special Conflicts Counsel                         Comegno Law Group, PC
                                                                                     Parker McCay    
                        Substitute Teacher Services                     Kelly Education                                                                                     
                        Therapy Services                                    General Healthcare Resources, LLC
                                                                                     InHealth Staffing, LLC
                                                                                     Oxford Consulting Services, Inc.
                                                                                     United Therapy Solutions
                                                                                     Virtua Rehab School Services

      26.  Extraordinary Unspecifiable Services
             Move that the Board of Education approve the following Extraordinary Unspecifiable Services
             providers for the 2023-2024 school year.
                        Broker of Records of Employee Benefits     Conner Strong & Buckelew
                        Insurance Consultant                               Connor Strong & Buckelew
     
      27.  Reject all Bids submitted for the Highland High School Parking Lot
             Move that the Board of Education reject all bid results submitted for the Highland High School
             Parking lot.  Low bidder had a material defect as they failed to list their subcontractor, all other bids
             exceeded the engineer’s estimate.  (see attached exhibit)
           
      28.  Republic Services of NJ
             Move that the Board of Education approve Republic Services of NJ as
             awarded by Gloucester Township BOE in the amount of $ 60,785.24 for one year starting
             July 1, 2023 and ending June 30, 2024.  The Gloucester Township Board of Education awarded the
             contract for Waste/Recycling to Republic Services on Monday, April 17, 2023 through the Gloucester
             Township School District Cooperative Pricing System (199GTSDCPS).   

 

      29.  Award for Electronic Message Board Marquees for Highland High School &
             Timber Creek High School
             Move that the Board of education of the Black Horse Pike Regional School District accept
             the bid results and award the Electronic Message Board Marquees for Highland High
             School and Timber Creek High School to Sign Pros in the amount of $ 122,305.00 subject
             to Department of Education approval. (see attached exhibit)

      30.  US Army Black Hawk Helicopter Landing at Triton Regional High School
             Move that the Board of Education of the Black Horse Pike Regional School District
             approve the landing of a US Army Black Hawk Helicopter at Triton Regional High
             School as part of the Memorial Day Services / Recruiting event.

      31.  Tuition Contracts
             Move that the Board of Education approve tuition contracts. (see attached exhibit)