BOARD SECRETARY REPORT

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

ACTION/WORKSHOP MEETING

August 16, 2012

Highland Regional High School – 6:00 pm

 

 
 
A.    INFORMATION ITEMS
 
 

1.     Required Monthly Drills

        Fire drills were held on the following dates:

       

                                                                Date                        Time                        Evacuation Time

        Triton                                  06/13/12                  1:45 pm                   2 minutes 37 seconds

                                                                06/14/12                  11:00 am                 3 minutes 30 seconds Evacuation (security) drill    

        Highland                             06/07/12                  9:20 pm                   8 minutes 9 sec. Security Drill

                                                                06/13/12                  1:28 pm                   4 minutes 45 seconds Tier 1 Lockdown

        Timber Creek                      06/13/12                 1:20 pm                   16 minutes Evacuation Drill

                                                                05/31/12                  8:05 am                   10 minutes Tier 1 Lockdown

        Twilight                               06/13/12                  5:50 pm                   5 minutes Safety Drill

                                                                06/13/12                  7:55 pm                   2 minutes

2.    Board Attendance
 
B.  MANDATED MONTHLY ACTION ITEMS

 

B.     

1.        Minutes

        Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

 

        Minutes of June 21, 2012 Workshop/Action Meeting       
       Minutes of June 21, 2012 Executive Session
      Minutes of July 19, 2012, 2012 Workshop/Action Meeting       
      Minutes of the May 10, 2012 Executive Session – Released to Public                             

2.        Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.        Bill List        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.        Cash/Wire Transfers        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.     Board Secretary/Business Administrator’s Report  Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report                                                                              

        Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 

7.     Budget Certification                                        

        BOARDS’ CERTIFICATION

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of June 30, 2012 and July 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of June 30, 2012 and July 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.

CHANGE IN ANTICIPATED REVENUE

In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending June 30, 2012 and July 31, 2012 as follows:

Increase – Use of Facilities                                                            $  40,000. 

Increase – Refund or Prior Years Expenditures                            $  50,000. 

Increase – Miscellaneous Income/Admission/Interest                    $205,000.

Increase – Tuition – Other LEA’s/Individuals                                 $230,000.                 

Decrease – Medicaid Semi                                                            $  (5,000.)

Increase – Employees Health                                                        $ 92,000.  

Increase – Extraordinary Aid                                                         $335,000.             

 

8.    Cafeteria Fund Analysis                                  

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.        Student Activity Account Report                     

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.      

 C. Other Monthly Action Items
 
 
1.        Interlocal Governmental Services Agreements

Move that the Board of Education approve the Interlocal Governmental Services agreement for School Resource Officers as attached.

 

2.        FY2013 IDEIA Grant Award

Move that the Board of Education approve the award for the FY2013IDEIA Grant in the amount of $858,156.

 

3.        Tuition Student Placement

Approve the continued placement of J.H., a Student with Disabilities from the Winslow Twp. School District, for the 2012-13 within the Timber Creek Regional High School at a tuition rate of $12,261.  Tuition costs will be paid via the State of New Jersey.  The Winslow Twp. School District maintains responsibility for transportation and costs associated with such.   

4.        Engineering and Inspection Services Triton and Highland Running Track Resurfacing Move that the Board approve Remington and Vernick Engineers to provide engineering and inspection services for running track resurfacing for Triton and Highland High Schools.  As per attached exhibit.

 

5.        Appointment of Gloucester County Special Services School District

Move that the Board of Education approve Gloucester County Special Services for the following services for the 2012-2013 school year:

        Special Education Transportation, Vocational Transportation, Non-Public Transportation,    Homeless Transportation

 

6.        NJSBA Workshop – October 23 - 25

Move that the Board of Education approve the attendance at the 2012 New Jersey School Boards Association Workshop to be held in Atlantic City, New Jersey:

John Golden, Jean Grubb, Joseph Baldino, Kevin Bucceroni, Joyce Ellis, Lou Johnston, Jay McMullin, Mark Schmitz, Jennifer Storer,

Patricia Wilson, Benjamin Zanghi

With approval to be reimbursed for lodging, meals and mileage as permitted by state guidelines.

 

7.        Disposal of Textbooks Move that the Board approve of the disposal of donation of old textbooks as per attached exhibit.

 

 

8.        Bread Bid Award Move that the Board approve the bread bid award as per attached exhibit.

 

9.        Milk Bid Award

Move that the Board approve the milk bid award to Hy-Point Farms.

 

10.     Teacher Evaluation Model

Move that the Board approve Stronge Teacher Evaluation Model per the RFP received.