BOARD SECRETARY REPORT
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
August 16, 2012
Highland Regional High School – 6:00 pm
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 06/13/12 1:45 pm 2 minutes 37 seconds
06/14/12 11:00 am 3 minutes 30 seconds Evacuation (security) drill
Highland 06/07/12 9:20 pm 8 minutes 9 sec. Security Drill
06/13/12 1:28 pm 4 minutes 45 seconds Tier 1 Lockdown
Timber Creek 06/13/12 1:20 pm 16 minutes Evacuation Drill
05/31/12 8:05 am 10 minutes Tier 1 Lockdown
Twilight 06/13/12 5:50 pm 5 minutes Safety Drill
06/13/12 7:55 pm 2 minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Move to approve the Budget Transfers as shown.
3. Bill List Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
4. Cash/Wire Transfers Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Move that the Board of Education approve the Treasurer of School Moneys reports.
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of June 30, 2012 and July 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of June 30, 2012 and July 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.
CHANGE IN ANTICIPATED REVENUE
In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending June 30, 2012 and July 31, 2012 as follows:
Increase – Use of Facilities $ 40,000.
Increase – Refund or Prior Years Expenditures $ 50,000.
Increase – Miscellaneous Income/Admission/Interest $205,000.
Increase – Tuition – Other LEA’s/Individuals $230,000.
Decrease – Medicaid Semi $ (5,000.)
Increase – Employees Health $ 92,000.
Increase – Extraordinary Aid $335,000.
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
Move that the Board of Education approve the Interlocal Governmental Services agreement for School Resource Officers as attached.
2. FY2013 IDEIA Grant Award
Move that the Board of Education approve the award for the FY2013IDEIA Grant in the amount of $858,156.
3. Tuition Student Placement
Approve the continued placement of J.H., a Student with Disabilities from the Winslow Twp. School District, for the 2012-13 within the Timber Creek Regional High School at a tuition rate of $12,261. Tuition costs will be paid via the State of New Jersey. The Winslow Twp. School District maintains responsibility for transportation and costs associated with such.
4. Engineering and Inspection Services Triton and Highland Running Track Resurfacing Move that the Board approve Remington and Vernick Engineers to provide engineering and inspection services for running track resurfacing for Triton and Highland High Schools. As per attached exhibit.
5. Appointment of Gloucester County Special Services School District
Move that the Board of Education approve Gloucester County Special Services for the following services for the 2012-2013 school year:
Special Education Transportation, Vocational Transportation, Non-Public Transportation, Homeless Transportation
6. NJSBA Workshop – October 23 - 25
Move that the Board of Education approve the attendance at the 2012 New Jersey School Boards Association Workshop to be held in Atlantic City, New Jersey:
John Golden, Jean Grubb, Joseph Baldino, Kevin Bucceroni, Joyce Ellis, Lou Johnston, Jay McMullin, Mark Schmitz, Jennifer Storer,
Patricia Wilson, Benjamin Zanghi
With approval to be reimbursed for lodging, meals and mileage as permitted by state guidelines.
7. Disposal of Textbooks Move that the Board approve of the disposal of donation of old textbooks as per attached exhibit.
8. Bread Bid Award Move that the Board approve the bread bid award as per attached exhibit.
9. Milk Bid Award
Move that the Board approve the milk bid award to Hy-Point Farms.
10. Teacher Evaluation Model
Move that the Board approve Stronge Teacher Evaluation Model per the RFP received.