BOARD SECRETARY REPORT

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

ACTION/WORKSHOP MEETING

September 13, 2012

Highland Regional High School – 6:00 pm

 

A.       INFORMATION ITEMS

 

1.     Required Monthly Drills

        Fire drills were held on the following dates:

       

        No fire drills were held.

 

2.    Board Attendance

 

B.    MANDATED MONTHLY ACTION ITEMS

 

1.        Minutes

        Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

 

        Minutes of August 16, 2012 Workshop/Action Meeting

        Minutes of August 16, 2012 Executive Session

      Minutes of the June 21, 2012 Executive Session – Released to Public

                             

2.        Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.        Bill List

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.        Cash/Wire Transfers

        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.     Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report                                                                              

        Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 

7.     Budget Certification                                        

        BOARDS’ CERTIFICATION

 

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of August 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

 

Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of August 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.

CHANGE IN ANTICIPATED REVENUE

 

In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending August 31, 2012 as follows:

Increase – Use of Facilities                                                             $ .00 

Increase – Refund or Prior Years Expenditures                           $  .00 

Increase – Miscellaneous Income/Admission/Interest                $  .00

        Increase – Tuition – Other LEA’s/Individuals                               $  .00                 
        Decrease – Medicaid Semi                                                              $  .00

Increase – Employees Health                                                         $  .00  

Increase – Extraordinary Aid                                                          $  .00             

 

8.    Cafeteria Fund Analysis                                  

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.        Student Activity Account Report                     

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.       Other Monthly Action Items

 

1.        Transportation Interlocal Service Agreement

Move that the Board of Education approve the Interlocal Transportation Service Agreement for the 2012-2013 school year as attached.

 

2.        Disposal of Old Cheerleading Uniforms

Move that the Board of Education approve the disposal of faded and dry rotted cheerleading uniforms as attached.

 

3.        Tuition Contract with CCTS for 2012-2013 school year

Move that the Board of Education approve the Tuition contract with CCTS for the 2012-2013 school year as attached.